How to group by range in an Excel Pivot Table?

If you specify the date field as row label in a pivot table, you can easily group dates by Week, month, quarter, etc. But, if you specify a number filed as row label, could you group by specified range? Of course yes! This article will guide you to group by the range in an Excel pivot table.

Group by range in an Excel Pivot Table


Group by range in an Excel Pivot Table

Supposing I have a table of student scores as below screenshot shown. Now I need to count the number of students by score range. Please follow steps to get it done.

1. Select the table, and click Insert > PivotTable.

2. In the Create PivotTable dialog box, please select a destination range to place the pivot table, and click the OK button. See screenshot:

3. Now go to the PivotTable Fields pane, please drag and drop Score field to the Rows section, and drag and drop Name field to the Values section.

4. Go to the pivot table, right click any score in the Row Labels column, and select Group from the context menu. See screenshot:

5. Now the Grouping dialog box comes out. The smallest score and largest score are extracted and entered into the Starting at and Ending at boxes separately. Please enter interval into the By box, and click the OK button.

Now you will see the scores are grouped in the pivot table. See screenshot:

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    Parveen Joshi · 7 months ago
    very good information, i have never heard about using Group/ Ungroup tool
    it really help me a lot to deal with data.
    Thank you