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How to color or highlight certain word in cells in Excel?

If a cell contains multiple words, how can you highlight a certain word only in this cell? And how about highlighting this certain word in multiple cells? This article will provide a method to achieve it.

Color certain word in a single cell/multiple cells with VBA code

Color certain word in a single cell/multiple cells with VBA code

The following VBA code can help you highlight the certain word in a selection. Please do as follows.

1. Select the range contains the cells you want to highlight certain word inside. Then press the Alt + F11 keys simultaneously to open the Microsoft Visual Basic for Applications window.

2. In the opening Microsoft Visual Basic for Applications window, click Insert > Module. Then copy and paste VBA code into the Code window.

VBA code: Color certain word in cells in Excel

Sub HighlightStrings()
    Dim xHStr As String, xStrTmp As String
    Dim xHStrLen As Long, xCount As Long, I As Long
    Dim xCell As Range
    Dim xArr
    On Error Resume Next
    xHStr = Application.InputBox("What is the string to highlight:", "KuTools For Excel", , , , , , 2)
    If TypeName(xHStr) <> "String" Then Exit Sub
    Application.ScreenUpdating = False
        xHStrLen = Len(xHStr)
        For Each xCell In Selection
            xArr = Split(xCell.Value, xHStr)
            xCount = UBound(xArr)
            If xCount > 0 Then
                xStrTmp = ""
                For I = 0 To xCount - 1
                    xStrTmp = xStrTmp & xArr(I)
                    xCell.Characters(Len(xStrTmp) + 1, xHStrLen).Font.ColorIndex = 3
                    xStrTmp = xStrTmp & xHStr
            End If
    Application.ScreenUpdating = True
End Sub

3. Press the F5 key to run the code. And in the Kutools for Excel dialog box, please enter the certain word you will highlight in cells, and then click the OK button. See screenshot:

Then you can see all the words you have specified are colored in red in selected cells immediately as below screenshot shown.

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  • To post as a guest, your comment is unpublished.
    Bram · 5 months ago
    In case you prefer the search/highlight to be case insensitive, change the line 'xArr = Split(xCell.Value, xHStr)' to 'xArr = Split(LCase(xCell.Value), LCase(xHStr))'. Also, I noted pressing F5 doesn't run the script (but insteads gives another modal window). I accessed it by enabling the Developer-tab using Excel options (Customize Ribbon) and subsequently clicking Macros.
  • To post as a guest, your comment is unpublished.
    Yuri Celis · 1 years ago
    Quisisera resaltar varias palabras al tiempo, como lo puedo hacer?
    • To post as a guest, your comment is unpublished.
      Eduardo M. · 1 years ago
      Eso es lo que estoy tratando de hacer tamiben (That is what I am trying to do as well)
  • To post as a guest, your comment is unpublished.
    Joe Rivas · 2 years ago
  • To post as a guest, your comment is unpublished.
    Otto · 2 years ago
    Is there any way to make the code highlight the words automatically as I edit the tabs?
    • To post as a guest, your comment is unpublished.
      crystal · 2 years ago
      Sorry can't help with this. Thanks for your comment.
  • To post as a guest, your comment is unpublished.
    Justin · 3 years ago
    You don't explain how to open the "Kutools for Excel dialog box" referred to in the last step.
    • To post as a guest, your comment is unpublished.
      crystal · 3 years ago
      Dear Justin,
      Sorry about that. After pasting the VBA code into the Code window, please press the F5 key to run the code, and then he "Kutools for Excel" dialog box will be opened. Thank you.