Skip to main content

How to only show positive numbers in Excel?

Author: Kelly Last Modified: 2020-05-09

For example, there are a lot of numbers in a range, and you want to quickly hide all negative numbers, how could you deal with it? And what if only showing positive calculation results of formulas in Excel? This article will show you the answers.

Only show positive numbers in a range with Format Cells

You can apply the Format Cells feature to only show the positive numbers in a selection in Excel. Please do as follows:

1. Select the range you will hide all negative numbers, right click and select Format Cells from the context menu. See screenshot:

2. In the Format Cells dialog box, please click Custom in the Category list box, type the format code 0;[White]0 in the Type box, and click the OK button. See screenshot:

(1) The Format code 0;[White]0 will show all positive numbers as whole numbers. If you need to keep decimal places, please change the format code to 0.00;[White]0.00.
(2) In the format code 0;[White]0, White means to show negative numbers in white. If the cell fill color is different, please change White to the fill color.    

Now you will see only positive numbers are shown in the selected range. See screenshot:

Quickly change all negative values to zero or positive values in Excel

In some cases, negative values may be invalid, and you have to change all negative numbers to zero, or change all negative numbers to their absolute values. With Kutools for Excel’s Change Sign of Values utility you can get it done easily.

ad change negative to zero 1

Kutools for Excel - Supercharge Excel with over 300 essential tools. Enjoy a full-featured 30-day FREE trial with no credit card required! Get It Now

Only show positive numbers in a range with Conditional Formatting

You can also apply the Conditional Formatting feature to only show the positive numbers in a range. Please do as follows:

1. Select the range you will only show the positive numbers, and click Home > Conditional Formatting > New Rule. See screenshot:

2. In the New Formatting Rule dialog box, please:
(1) Click to highlight Use a formula to determine which cells to format in the Select a Rule Type list box;
(2) Type =A1<0 (A1 is the first cell in the selection) in the Format values where this formula is true box;
(3) Click the Format button. See screenshot:

3. In the Format Cells dialog box, go to the Font tab, please specify the font color same as cell fill color in the Color drop-down list. See screenshot:

4. Click the OK buttons successively to close both dialog boxes.

Now you will see only positive numbers are shown in the selected range. See screenshot:

Only show positive numbers in the calculation results of formulas

For example, I have a table as below screenshot shown, now I want to calculate the totals in the Column E but hide all negative calculation results:

Type the formula =IF(SUM(A2:D2)<0,"",SUM(A2:D2)) in the Cell E2, and then drag the AutoFill Handle down to fill in the Column E.

Now you will see all totals are calculated in the Column E, and only positive calculation results show. See screenshot:

Related articles:

Best Office Productivity Tools

🤖 Kutools AI Aide: Revolutionize data analysis based on: Intelligent Execution   |  Generate Code  |  Create Custom Formulas  |  Analyze Data and Generate Charts  |  Invoke Kutools Functions…
Popular Features: Find, Highlight or Identify Duplicates   |  Delete Blank Rows   |  Combine Columns or Cells without Losing Data   |   Round without Formula ...
Super Lookup: Multiple Criteria VLookup    Multiple Value VLookup  |   VLookup Across Multiple Sheets   |   Fuzzy Lookup ....
Advanced Drop-down List: Quickly Create Drop Down List   |  Dependent Drop Down List   |  Multi-select Drop Down List ....
Column Manager: Add a Specific Number of Columns  |  Move Columns  |  Toggle Visibility Status of Hidden Columns  |  Compare Ranges & Columns ...
Featured Features: Grid Focus   |  Design View   |   Big Formula Bar    Workbook & Sheet Manager   |  Resource Library (Auto Text)   |  Date Picker   |  Combine Worksheets   |  Encrypt/Decrypt Cells    Send Emails by List   |  Super Filter   |   Special Filter (filter bold/italic/strikethrough...) ...
Top 15 Toolsets12 Text Tools (Add Text, Remove Characters, ...)   |   50+ Chart Types (Gantt Chart, ...)   |   40+ Practical Formulas (Calculate age based on birthday, ...)   |   19 Insertion Tools (Insert QR Code, Insert Picture from Path, ...)   |   12 Conversion Tools (Numbers to Words, Currency Conversion, ...)   |   7 Merge & Split Tools (Advanced Combine Rows, Split Cells, ...)   |   ... and more

Supercharge Your Excel Skills with Kutools for Excel, and Experience Efficiency Like Never Before. Kutools for Excel Offers Over 300 Advanced Features to Boost Productivity and Save Time.  Click Here to Get The Feature You Need The Most...


Office Tab Brings Tabbed interface to Office, and Make Your Work Much Easier

  • Enable tabbed editing and reading in Word, Excel, PowerPoint, Publisher, Access, Visio and Project.
  • Open and create multiple documents in new tabs of the same window, rather than in new windows.
  • Increases your productivity by 50%, and reduces hundreds of mouse clicks for you every day!
Comments (0)
No ratings yet. Be the first to rate!
There are no comments posted here yet
Leave your comments
Posting as Guest
Rate this post:
0   Characters
Suggested Locations