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How to sort linked data and keep formulas in Excel?

Author: Sun Last Modified: 2020-06-02

If a list of cells have some formulas or linked to other cells in the same sheet, the linked data will be changed while sorting the cells as below screenshot shown. In this article, I will talk about the methods on sorting the linked data and keep formulas in Excel.

doc sort linked data 1 doc arrow right doc sort linked data 2

Sort linked data and keep formulas with shortcuts

Sort linked data and keep formulas with Kutools for Excelgood idea3


Sort linked data and keep formulas with shortcuts

To sort linked data and keep formulas without changed, you can change the references in formulas to an absolute reference, then sorting the data. Therefore the data will keep the formulas even if their orders change.

Select the formula cell, select the formula in the formula bar, and press F4 key to change the reference to absolute reference.

Tip: If there are several references in one cell, you need to change the references one by one by selecting and press F4 key in the formula bar.
doc sort linked data 3

Then change the references in other formula cells to absolute one by one.

doc sort linked data 1 doc arrow right doc sort linked data 5

 

Now the formulas are kept while sorting.


Sort linked data and keep formulas with Kutools for Excel

To change the references one by one is time-consuming, but with the Convert Refers utility in Kutools for Excel, you can quickly change all references in a range of absolute references as you need.

After installing Kutools for Excel, please do as below:(Free Download Kutools for Excel Now!)

1. Select the cells you want to change the reference, click Kutools > More (in the Formula group) > Convert Refers.
doc sort linked data 6

2. In the Convert Formula References dialog, check To absolute option. See screenshot:
doc sort linked data 7

3. Click Ok. Then all selection have been converted to absolute references.

4. Then you can sort the data.

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Comments (5)
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This comment was minimized by the moderator on the site
Hello,
I have linked data in two sheets of the same workbook and when I sort the data from the first sheet, the values of the second sheet (where I linked those of the first), change even though I have made the absolute reference. This doesn't happen if I insert entire rows, the link stays. Is there a possibility of linking values from another sheet of the same booklet if the values change when ordering them?
Thank you
This comment was minimized by the moderator on the site
Hi, Gonzalo, could you upload your data to describe the problem? Since I have tested the abosulute reference in two sheets, it was work. Please see below screenshot:
https://www.extendoffice.com/images/stories/comments/sun-comment/doc-link-reference.png
I
This comment was minimized by the moderator on the site
Hola,
tengo datos vinculados en dos hojas del mismo libro y cuando ordeno los datos de la la primera hoja, los valores de la segunda hoja (en donde vinculé los de la primera), cambian aunque haya hecho la referencia absoluta. Esto no ocurre si inserto filas enteras, el vínculo permanece. Hay posibilidad de vincular valores de otra hoja del mismo libreo si que cambien los valores al ordenarlos?
Gracias
This comment was minimized by the moderator on the site
" to relative " doesn't work
This comment was minimized by the moderator on the site
Hi, lily, sorry for the late reply. What Excel version you use?
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