Tip: Other languages are Google-Translated. You can visit the English version of this link.
Log in


How to use data validation to prevent blank cells left in Excel column?

In some cases, you do not allow the blank cells left in a column which means that must enter something in cells of a column. In this article, I will introduce the Data Validation function to handle this job in Excel.

Prevent blank cells left in a column by Data Validation

Prevent duplicate data in a column by Prevent Duplicategood idea3

Prevent duplicate values entering in a column in Excel

In some times, you want to prevent users to enter duplicate values in a column of Excel sheet, but how can you handle it? The Prevent Duplicate utility of Kutools for Excel just need you to click twice time, the job will be done.  Click for 60 days free trial!
doc force percentage 10
Kutools for Excel: with more than 200 handy Excel add-ins, free to try with no limitation in 60 days.

Prevent blank cells left in a column by Data Validation

To prevent blank cells left in a column, you just need to use a simple formula in Data Validation function.

1. Select the column you want to prevent blank cells left, click Data > Data Validation.
doc prevent blanks left 1

2. Under Settings tab, select Custom from Allow drop-down list, then type this formula >=COUNTIF($F$1:$F1,"")=0 into Formula textbox.
doc prevent blanks left 2

F1 is the first cell in the selected column.

3. Click OK. From now, if you left a blank cell and jump to next cell to enter value, a warning box will pop out to stop you.
doc prevent blanks left 3

Prevent duplicate data in a column by Prevent Duplicate

If you want to prevent duplicate data entry in a column, you can try Kutools for Excel’s Prevent Duplicate utility.

Kutools for Excel, with more than 200 handy functions, makes your jobs easier. 

After installing Kutools for Excel, please do as below:(Free Download Kutools for Excel Now!)

Select the column you want to prevent duplicate entry, click Kutools > Prevent Typing > Prevent Duplicate.
doc prevent blanks left 4

Then click Yes > OK to close the reminders.

doc prevent blanks left 5 doc prevent blanks left 6

From now on, it will pop out a warning to stop duplicate entering.
doc prevent blanks left 7

Recommended Productivity Tools for Excel

Kutools for Excel Helps You Always Finish Work Ahead of Time, and Stand Out From Crowd

  • More than 300 powerful advanced features, designed for 1500 work scenarios, increasing productivity by 70%, give you more time to take care of family and enjoy life.
  • No longer need memorizing formulas and VBA codes, give your brain a rest from now on.
  • Become an Excel expert in 3 minutes, Complicated and repeated operations can be done in seconds, 
  • Reduce thousands of keyboard & mouse operations every day, say goodbye to occupational diseases now.
  • 110,000 highly effective people and 300+ world-renowned companies' choice.
  • 60-day full features free trial. 60-day money back guarantees. 2 years of free upgrade and support.

Brings Tabbed Browsing and Editing to Microsoft Office, Far More Powerful Than The Browser's Tabs

  • Office Tab is designed for Word, Excel, PowerPoint and Other Office Applications: Publisher, Access, Visio and Project.
  • Open and create multiple documents in new tabs of the same window, rather than in new windows.
  • Increases your productivity by 50%, and reduces hundreds of mouse clicks for you every day!
Say something here...
symbols left.
You are guest ( Sign Up? )
or post as a guest, but your post won't be published automatically.
Loading comment... The comment will be refreshed after 00:00.

Be the first to comment.