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How to expand or close all group rows and columns in Excel?

Author: Sun Last Modified: 2020-10-23

In Excel, you may use the Group utility to group data as you need. But if there are many groups in the sheet, how can you quickly expand or close all groups without clicking manually? Here, I introduce VBA codes to easily solve this job in Excel.
doc expand close all group 1

Expand or close all groups rows and columns in Excel

Expand or close all groups rows and columns in Excel

Here are some VBA codes can help you to expand or close all groups at once.

1. Press Alt + F11 keys to enable the Microsoft Visual Basic for Applications window.

2. Click Insert > Module, copy and paste blow code to the new Module。

VBA: Expand all groups

Sub ExpandAll()
    Dim I As Integer
    Dim J As Integer
    On Error Resume Next
    For I = 1 To 100
        Worksheets("Sheet1").Outline.ShowLevels rowLevels:=I
        If Err.Number <> 0 Then
            Exit For
        End If
    Next I
    For J = 1 To 100
        Worksheets("Sheet1").Outline.ShowLevels columnLevels:=J
        If Err.Number <> 0 Then
            Exit For
        End If
    Next J
End Sub


3. Press F5 key, the groups in Sheet1 have been expanded.
doc expand close all group 2

If you want to close all groups, you can use below code:

Sub CollapseAll()
    Worksheets("sheet1").Outline.ShowLevels 1, 1
End Sub

doc expand close all group 3

Note: in above codes, Sheet1 is the sheet contains groups you will be expanded or closed. Please change it to your own sheet name if you need.

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This comment was minimized by the moderator on the site
Collapse all works great. I just changed Worksheets("sheet1") to ActiveSheet for my needs
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