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How to expand or close all grouped rows and columns in Excel?

Author Sun Last modified

In Excel, you may use the Group utility to group data as you need. But if there are many groups in the sheet, how can you quickly expand or close all groups without clicking manually? Here, I'll introduce VBA codes to easily solve this job in Excel.
A screenshot showing grouped rows and columns in Excel before expanding or collapsing

Expand or close all grouped rows and columns in Excel

Expand or close all grouped rows and columns in Excel

Here are some VBA codes that can help you expand or close all groups at once.

1. Press Alt + F11 keys to enable the Microsoft Visual Basic for Applications window.

2. Click Insert > Module, copy and paste the code below into the new Module.

VBA: Expand all groups

Sub ExpandAll()
'UpdatebyExtendoffice20181031
    Dim I As Integer
    Dim J As Integer
   
    On Error Resume Next
    For I = 1 To 100
        Worksheets("Sheet1").Outline.ShowLevels rowLevels:=I
        If Err.Number <> 0 Then
            Err.Clear
            Exit For
        End If
    Next I
    For J = 1 To 100
        Worksheets("Sheet1").Outline.ShowLevels columnLevels:=J
        If Err.Number <> 0 Then
            Err.Clear
            Exit For
        End If
    Next J
End Sub

3. Press F5 key, the groups in Sheet1 have been expanded.
A screenshot showing expanded grouped rows and columns in Excel after running VBA code

If you want to close all groups, you can use below code:

Sub CollapseAll()
    Worksheets("sheet1").Outline.ShowLevels 1, 1
End Sub

A screenshot showing collapsed grouped rows and columns in Excel after running VBA code

Note: in above codes, Sheet1 is the sheet that contains the groups you want to expand or close. Replace it with your own sheet name if needed.

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