Note: The other languages of the website are Google-translated. Back to English
Log in  \/ 
Register  \/ 


How to expand or close all group rows and columns in Excel?

In Excel, you may use the Group utility to group data as you need. But if there are many groups in the sheet, how can you quickly expand or close all groups without clicking manually? Here, I introduce VBA codes to easily solve this job in Excel.
doc expand close all group 1

Expand or close all groups rows and columns in Excel

Expand or close all groups rows and columns in Excel

Here are some VBA codes can help you to expand or close all groups at once.

1. Press Alt + F11 keys to enable the Microsoft Visual Basic for Applications window.

2. Click Insert > Module, copy and paste blow code to the new Module。

VBA: Expand all groups

Sub ExpandAll()
    Dim I As Integer
    Dim J As Integer
    On Error Resume Next
    For I = 1 To 100
        Worksheets("Sheet1").Outline.ShowLevels rowLevels:=I
        If Err.Number <> 0 Then
            Exit For
        End If
    Next I
    For J = 1 To 100
        Worksheets("Sheet1").Outline.ShowLevels columnLevels:=J
        If Err.Number <> 0 Then
            Exit For
        End If
    Next J
End Sub


3. Press F5 key, the groups in Sheet1 have been expanded.
doc expand close all group 2

If you want to close all groups, you can use below code:

Sub CollapseAll()
    Worksheets("sheet1").Outline.ShowLevels 1, 1
End Sub

doc expand close all group 3

Note: in above codes, Sheet1 is the sheet contains groups you will be expanded or closed. Please change it to your own sheet name if you need.

The Best Office Productivity Tools

Kutools for Excel Solves Most of Your Problems, and Increases Your Productivity by 80%

  • Reuse: Quickly insert complex formulas, charts and anything that you have used before; Encrypt Cells with password; Create Mailing List and send emails...
  • Super Formula Bar (easily edit multiple lines of text and formula); Reading Layout (easily read and edit large numbers of cells); Paste to Filtered Range...
  • Merge Cells/Rows/Columns without losing Data; Split Cells Content; Combine Duplicate Rows/Columns... Prevent Duplicate Cells; Compare Ranges...
  • Select Duplicate or Unique Rows; Select Blank Rows (all cells are empty); Super Find and Fuzzy Find in Many Workbooks; Random Select...
  • Exact Copy Multiple Cells without changing formula reference; Auto Create References to Multiple Sheets; Insert Bullets, Check Boxes and more...
  • Extract Text, Add Text, Remove by Position, Remove Space; Create and Print Paging Subtotals; Convert Between Cells Content and Comments...
  • Super Filter (save and apply filter schemes to other sheets); Advanced Sort by month/week/day, frequency and more; Special Filter by bold, italic...
  • Combine Workbooks and WorkSheets; Merge Tables based on key columns; Split Data into Multiple Sheets; Batch Convert xls, xlsx and PDF...
  • More than 300 powerful features. Supports Office/Excel 2007-2019 and 365. Supports all languages. Easy deploying in your enterprise or organization. Full features 30-day free trial. 60-day money back guarantee.
kte tab 201905

Office Tab Brings Tabbed interface to Office, and Make Your Work Much Easier

  • Enable tabbed editing and reading in Word, Excel, PowerPoint, Publisher, Access, Visio and Project.
  • Open and create multiple documents in new tabs of the same window, rather than in new windows.
  • Increases your productivity by 50%, and reduces hundreds of mouse clicks for you every day!
officetab bottom
Say something here...
symbols left.
You are guest
or post as a guest, but your post won't be published automatically.
Loading comment... The comment will be refreshed after 00:00.
  • To post as a guest, your comment is unpublished.
    CJ · 2 years ago
    Collapse all works great. I just changed Worksheets("sheet1") to ActiveSheet for my needs