Tip: Other languages are Google-Translated. You can visit the English version of this link.
Log in
x
or
x
x
Register
x

or

How to shade every other or alternate rows in Excel?

To improve readability, some people shade every other row in a busy Excel sheet. But in a worksheet, if there are so many rows to be shaded, and you have to do it one by one, it will waste a lot of time. Are there any simple ways to do this quickly?These methods show you how to shade alternate rows or columns in excel .

To shade every other row with Conditional Formatting formula in Excel

To shade every other row quickly and timesaving with Kutools for Excel


Easily shade alternate rows/clumns in selection in Excel

Kutools for Excel's Alternate Rows / Column Shading utility helps you easily shading or conditional formatting every nth row or column in selected range in Excel.

Kutools for Excel includes more than 300 handy Excel tools. Free to try with no limitation in 60 days. Read More      Download the free trial now


To shade every other row with Conditional Formatting formula in Excel


1. Select the range that you want to shade, then click Home>> Conditional Formatting>> New Rule... See screenshot:

2. Then a New Formatting Rule dialog box will pop out. Select Use a formula to determine which cells to format item. Then Input the formula “=MOD(ROW(),2)” in Format values where this formula is true.

3. Then click the Format… button, another Format Cells dialog box will pop out. Go to Fill tab and choose one colour for shading the background. See screenshot:

3. Click OK to return the New Formatting Rule dialog box, and also you will see the colour in the Preview box.

4. Then click OK. You will get the result you want. See screenshot:

doc shade alternate1

Notes:

1. Insert or delete a row in the shading range and you will see that the shading persists.

2. If you want to shade alternate columns,using this formula “=MOD(COLUMN(),2)”.


To shade every other row quickly and timesaving with Kutools for Excel

With the Alternate Row / Column Shading utility of the third party add-in Kutools for Excel, you can shade alternate rows or columns quickly and conveniently.

Kutools for Excel : with more than 300 handy Excel add-ins, free to try with no limitation in 60 days.

1. Select the range that you want to shade. Click Kutools > Format > Alternate Row/ Column Shading. See screenshot:

doc shade every other row1

2. In the Alternate Row / Column Shading dialog box, you need to do as follows:

doc shade every other row2




(1) Select Rows option in the Apply Shading to section.

(2) Choose the Conditional formatting option in the Shading method section.

(3) Specify the color you want to use from the Shade color drop-down list.

(4) In the Shade every box, enter the alternate rows number you want to shade.
For example, we want to shade every one row in selected range, then enter number 1.

(5) Click OK

Then you can see every 1 row of selected range is shaded with conditional formatting immediately as below screenshot shown:

doc shade alternate

Tip.If you want to have a free trial of this utility, please go to download the software freely first, and then go to apply the operation according above steps.


To shade every other row quickly and timesaving with Kutools for Excel

Kutools for Excel includes more than 300 handy Excel tools. Free to try with no limitation in 60 days. Download the free trial now!


Recommended Productivity Tools

Ribbon of Excel (with Kutools for Excel installed)

300+ Advanced Features Increase Your Productivity by 71%, and Help You To Stand Out From Crowd!

Would you like to complete your daily work quickly and perfectly? Kutools For Excel brings 300+ cool and powerful advanced features (Combine workbooks, sum by color, split cell contents, convert date, and so on...) for 1500+ work scenarios, helps you solve 82% Excel problems.

  •  Deal with all complicated tasks in seconds, help to enhance your work ability, get success from the fierce competition, and never worry about being fired.
  •  Save a lot of work time, leave much time for you to love and care the family and enjoy a comfortable life now.
  •  Reduce thousands of keyboard and mouse clicks every day, relieve your tired eyes and hands, and give you a healthy body.
  •  Become an Excel expert in 3 minutes, and get admiring glance from your colleagues or friends.
  •  No longer need to remember any painful formulas and VBA codes, have a relaxing and pleasant mind, give you a thrill you've never had before.
  •  Spend only $39, but worth than $4000 training of others. Being used by 110,000 elites and 300+ well-known companies.
  •  60-day unlimited free trial. 60-day money back guarantee. Free upgrade and support for 2 years. Buy once, use forever.
  •  Change the way you work now, and give you a better life immediately!

Office Tab Brings Efficient And Handy Tabs to Office (include Excel), Just Like Chrome, Firefox, And New IE

  • Increases your productivity by 50% when viewing and editing multiple documents.
  • Reduce hundreds of mouse clicks for you every day, say goodbye to mouse hand.
  • Open and create documents in new tabs of same window, rather than in new windows.
  • Help you work faster and easily stand out from the crowd! One second to switch between dozens of open documents!
Say something here...
symbols left.
You are guest ( Sign Up? )
or post as a guest, but your post won't be published automatically.
Loading comment... The comment will be refreshed after 00:00.
  • To post as a guest, your comment is unpublished.
    Robert Brooks · 1 years ago
    =ISEVEN(AGGREGATE(3,5,A$2:A2)) will maintain the alternate shading even when rows have been filtered
  • To post as a guest, your comment is unpublished.
    MB · 1 years ago
    Instructions were perfect. Works great!! Thanks!!
  • To post as a guest, your comment is unpublished.
    Bret · 3 years ago
    This is great. how can I achieve the same effect in word 2010
    thanks bret
  • To post as a guest, your comment is unpublished.
    Kasey · 4 years ago
    For those of you who had problems with this formula, make sure you insert a space between the two parentheses after "ROW". This is where I initially went wrong and I had the same problem: "The formula is invalid."
    Hope this helps.
  • To post as a guest, your comment is unpublished.
    sumaya · 4 years ago
    Works perfectly on my side that goodness i found this site without any agony! found it on my second Google link Thank you :lol: