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How to change all comments’ author name in Excel?

When you insert the comments into a worksheet, the name of the comment author is automatically inserted into the comment followed by a colon. Sometimes, you may want to change the name of comment author. How can you do? You can change the name of comment author in Excel as the following methods.

Change the default author name of all new comments with configuring  Excel Options

Change the author name of all existing comments in the whole workbook with VBA code

Easily find and replace the author name with new one with Kutools for Excel

Quickly change the author name of all existing comments in active or all sheets with Kutools for Excel


Easily find and replace author name (text) with new one in active/all sheet(s) in Excel

Kutools for Excel's Find/Replace Comment Text utility helps you easily find and replace all comments' author name with new name in active sheet or all sheets. See below screenshot:

Kutools for Excel includes more than 120 handy Excel tools. Free to try with no limitation in 60 days. Read More      Download the free trial now


Change the default author name of all new comments with configuring  Excel Options


You can change the Excel user name in order to change the auther name of all new comments you will insert.

1. Click File > Options in Excel 2010/2013/2016, or you can click the Office button > Excel Options > Popular in Excel 2007.

2. In the Excel Options dialog box, click General in the left bar, then scroll to the Personalize your copy of Microsoft Office section in the right pane, then replace the old User name with the new one you need. And finally click the OK button. See screenshot:

doc change author name1

Form now on, when you inserting new comments into your worksheet, the author name will be the new one as you specified above. However, the author name of the old comments still kept the old one.


Change the author name of all existing comments in the whole workbook with VBA code

If you want to change the author name of all exiting comments in the whole workbook, the below VBA code will help you:

1. Please press Alt + F11 keys at the same time to open the Microsoft Visual Basic for Applications. And in the Microsoft Visual Basic for applications window, click Insert > Module, then copy and paste the following code into the module window:

VBA code: Change the author name of all existing comments in the whole workbook

Sub ChangeCommentName()
'Updateby20140509
Dim xWs As Worksheet
Dim xComment As Comment
Dim oldName As String
Dim newName As String
xTitleId = "KutoolsforExcel"
oldName = InputBox("Old Name", xTitleId, Application.UserName)
newName = InputBox("New Name", xTitleId, "")
For Each xWs In Application.ActiveWorkbook.Worksheets
    For Each xComment In xWs.Comments
        xComment.Text (Replace(xComment.Text, oldName, newName))
    Next
Next
End Sub

2. Press the F5 key to run the code, then a KutoolsforExcel dialog box popping up with the old comment author name displaying in the textbox, please click the OK button. See screenshot:

doc change author name1

3. Then another KutoolsforExcel dialog box pops up, please type the new comment's author name you need into the textbox, and then click the OK button. See screenshot:

doc change author name1

Now all author names of the existing comments are changed to the new name in the whole workbook immediately.

doc change author name1

Note: This method won't work to the new comments you insert.

Easily find and replace the author name of all existing comments with new one with Kutools for Excel

Here the Find/Replace Comment Text utility of Kutools for Excel will help you easily replace all author name of all existing comments with a new one you need not only in active sheet, but also in the whole workbook.

Kutools for Excel : with more than 120 handy Excel add-ins, free to try with no limitation in 60 days.

1. Shift to the worksheet you want to change all comments' author name inside, then click Kutools > Comment > Find/Replace Comment Text. See screenshot:

2. In the Find/Replace Comment Text dialog box, please do as follow:

(1) In the Scope drop-down list, if you just want to change author names in current sheet, please select Active sheet option. For changing author names in the whole workbook, please select All Sheets option.

(2) Enter the old author name of the existing comments you need to change into the Find text in comments box.

(3) Enter the new author name you need into the Replace with box.

(4) Click the Replace button.

(5) Then click the OK button in the popping up dialog box.

Now the author names of existing comments are replaced with the specified one. See screenshot:

doc change author name1

This utility can not only replace the author name with new one, but also replace the comment content if it meets the criteria

Tip.If you want to have a free trial of this utility, please go to download the software freely first, and then go to apply the operation according above steps.


Quickly change the author name of all existing comments in active or all sheets with Kutools for Excel

Besides the above two methods, here I recommend you the Remove/Add User Name in Comment utility of Kutools for Excel. With this utility, you can easily change the author name of all existing comments to the new one you need not only in active sheet, but also in the whole workbook.

1. Shift to the worksheet you want to change all comments' author name inside, then click Kutools > Comment > Remove/Add User Name in Comment. See screenshot:

2. In the Remove/Add User Name in Comment dialog box, please do as follow:

Remove all comments' author name

(1) In the Scope drop-down list, if you just want to change author names in current sheet, please select Active sheet option. For changing author names in the whole workbook, please select All Sheets option.

(2) Choose the Remove user name from comments option.

(3) Click the Apply button.

(4) In the popping up dialog box, click the OK button

Add new author name to all existing comments

(1) Enter the new author name of comments into the User Name box, and then choose the Add user name to comments option.

(2) Click the Apply button.

(3) In the popping up dialog box, click the OK button

(4) Click the Close button to close the dialog box

Now the author names of existing comments are changed immediately. See screenshot:

doc change author name1

If you want to have a free trial of this utility, please go to free download the software first, and then go to apply the operation according above steps.


Change all comments’ author name with Kutools for Excel

Kutools for Excel includes more than 120 handy Excel tools. Free to try with no limitation in 60 days. Download the free trial now!


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    ist work on any version of excel?
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