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How to convert a flat list to a 2-dimensional cross table in Excel?

Author Kelly Last modified

Converting a one-dimensional list into a two-dimensional cross table in Excel can significantly enhance the readability and functionality of your data presentation. Often, data entered or imported into Excel as lists can be more effectively analyzed when organized into tables. This guide will introduce a clever technique for transforming a flat list into a cross table. For example, consider you have a large roster list that you need to convert into a cross table; the process we'll outline will help you achieve this smoothly.

A screenshot showing the flat list to be converted into a cross table Arrow

A screenshot of the converted two-dimensional cross table in Excel

Tables and lists are integral parts of Microsoft Excel. Nevertheless, it is impossible to convert between flat lists and two-dimensional tables with Microsoft Excel's built-in tools except through VBA macros. For most starter users of Microsoft Excel, VBA macros may be hard to use. So here we try a third-party add-in named "Kutools for Excel". With Kutools for Excel installed, you can easily and quickly convert cross tables to list tables.

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Step 1: Select the list that you will work with.

Step 2: Click the "Kutools" > "Range" >"Transpose Table Dimensions".

Step 3: In the "Transpose Table Dimensions" dialog box, check the "List to cross table" option, and specify the "Results range" button A screenshot of the range button in the Transpose Table Dimensions dialog. If your list has headers, please check "My data has headers", see screenshot:.

A screenshot of the Transpose Table Dimensions dialog

Step 4: Click "OK".

Then the selected list will be converted to a two-dimensional table, and outputted in the results range you specified in Step 3.

Notes:
  • The list you will convert must contain three columns, the first column will be converted as the row headings of the new two-dimensional cross table, and the second column will be converted as column headings. For more detailed information about "Transpose Table Dimensions", please visit the Transpose Table Dimensions tutorial page.

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