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How to insert or embed an Outlook message in Excel?

Sometimes you want to embed an Outlook email message in a workbook. You may think of copy the email content and paste into workbook. However, after copying and pasting the email message from Outlook in Excel, the message is getting mess and total out of formatting. Actually, you can embed the email message as an object into the workbook as follows:

insert or embed an Outlook message in Excel as an object

insert or embed an Outlook message in Excel as an object

1. Firstly, you need to save an Outlook email which you need to insert into worksheet. Please select the email message in the Mail List in Outlook, then click File > Save As. And in the Save As dialog box, specify a folder for saving the email message, enter a name for the email as you need in the File name box, keep the Outlook Message Format - Unicode option in the Save as type drop-down list, and finally click the Save button. See screenshot:

2. Go to the Microsoft Excel workbook and open the worksheet that you will embed the email message in, then click te Insert > Object.

3. In the Object dialog box, go to the Create from file tab, click the Browser button to find and select the email message that you haved saved in Step 1. After selecting the email message and rerurning to the Object dialog box, click the OK button. See screenshot:

Then the specified email message is inserted into current worksheet as the following screenshot shown:

Note: In the Object dialog box, it is optional to check the Link to file option and the Display as icon option.

If you check the Link to file option in the Object dialog box, you will get an email message embedded in current worksheet as below screenshot shown, and the embedded email can be opened with double clicking.

If you check the Display as icon option in the Object dialog box, you will get an icon embedded in current worksheet as the following screenshot shown, and it also can be opened with double clicking.

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  • To post as a guest, your comment is unpublished.
    Debra Guenther · 4 months ago
    Perfect instructions on how to link an email to a spreadsheet. Thank you!
  • To post as a guest, your comment is unpublished.
    Meher Sharan · 2 years ago
    Can you please tell me how to break password using macro based file.
  • To post as a guest, your comment is unpublished.
    Faizan · 2 years ago
    Can you please share the trick to embed an email from outlook directly.
  • To post as a guest, your comment is unpublished.
    Lord Meyer Rothschil · 2 years ago
    Why so complicated???
  • To post as a guest, your comment is unpublished.
    Jennish Lal · 4 years ago
    thanks!!! its a great help for me.
  • To post as a guest, your comment is unpublished.
    Hoorah · 5 years ago
    Shift/print screen then paste in the cell.
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    Saqib Manzoor · 5 years ago
    Dear Thanks its work 8)

    BR,
    Saqib
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    Gabster · 5 years ago
    Ray, thanks! That is way faster then the other options.
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    ice · 5 years ago
    Hi people,

    Has anybody faced the condition as below? My colleagues will paste a 'table'(the information i requested from them) into the text paste in the mail textbox, i will then copy the whole table and paste it into the excel. So, in the end , whenever i open the excel file , its will always prompt me and error message that it will close it for me and 'recover' the file for me. The file is never able to be opened. And, my IT department claimed that the file is being corrupted. But, i think that it is not about the file being corrupted. What do you guys thing ?
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    renekok · 5 years ago
    Nice guide but my question. When you add a file to your worksheet like you did, does that mean that i can open that file on another computer (for example in another country as we have more offices) or does it only link to a location on my computer?
    I need it to be inside the worksheet so everyone can acces the 'file' regardless of their location. is that possible?
    Thx and good health
    • To post as a guest, your comment is unpublished.
      Ray · 5 years ago
      Yes. When you paste the Outlook messaging into the embedded Word object inside your Excel spreadsheet, it is embedded in the document, not a link to a file. So as you pass the file around to different computers, each will see the embedded file.

      Hope this helps.

      Ray
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        Mithell · 4 years ago
        Is there a way to actually put the e-mail in a cell of the spreadsheet?
      • To post as a guest, your comment is unpublished.
        Mithell · 4 years ago
        Can you put an e-mail in a particular cell of a spreadsheet?
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    Yared · 5 years ago
    Why the envelope icon doesn't appears?, I am on the six step and haven't selected any of the next two options.

    Regards.
  • To post as a guest, your comment is unpublished.
    Ray · 6 years ago
    Here's another way. To avoid the intermediate use of MS Word, insert a Word object within your excel spreadsheet (Insert, Object, Create New, select MS Word Document). When you double click on the Word object, it engages Word to the extent that you can copy/paste an Outlook email into the Word portion of your Excel file, thus bypassing the additional step of copying to Word first, then moving it to Excel.
    • To post as a guest, your comment is unpublished.
      bereket · 5 years ago
      Could you please show us step by step on how to perform the task.

      Thanks,
      • To post as a guest, your comment is unpublished.
        Ray · 5 years ago
        In Excel (I am on version 2010):

        * Place your cursor within your Excel file where you desire to embed a Word object.
        * Click on the INSERT menu item
        * Then click on OBJECT in the ribbon bar
        * A dialog box is displayed that has a tab, CREATE NEW; select this tab
        * In the list of object types, scroll to locate and select "Microsoft Word Document"; make sure "Display as Icon" is unchecked
        * Then click OK

        You now have a Word object embedded in Excel. You are able to type into this object just as if you were in MS Word. When you click away from the object, you will still see the object, with a box around it, and whatever text you entered. To get back into the Word document, double click on the object and begin entering desired text.

        In my case, I created a table in the Word object, one column to type in the name of someone, and the adjacent column to paste the Outlook message.

        In Outlook, in the Mail main screen, click on the desired email message. Right click on the message and select COPY. This copies the email message to the clipboard. Then go back to your Excel file, in the Word object (double click the object to open up Word), right click, then select PASTE. The result will be an icon representing your email message. Then when you subsequently double click on the message icon, the email message will be displayed.

        Hope this helps.

        Ray
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    Van · 6 years ago
    I have embedded emails into a work book, but now I want to be able to sort and filter the data (there is more than just the embedded email in the work book. I am finding when I sort the data, even when clicking "expend the selection" the emails will not sort with the rest of the data. Can someone help?
    • To post as a guest, your comment is unpublished.
      Weston · 5 years ago
      If you copy and paste into Word then cut and paste into the cell you are wanting the file to go to, it will be sortable.

      It makes my life easier, or at least I hope it will. :D
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    Muhammad Anas · 6 years ago
    Thank you.It was so easy. May Allah bless you.
    • To post as a guest, your comment is unpublished.
      robin reality · 5 years ago
      Allah isnt real so he won't be blessing anybody
      • To post as a guest, your comment is unpublished.
        KansasRon · 3 years ago
        Robin, it must be awesome to be so confident in knowing all there is to know about the big picture! Quantum physicists are still freaking out trying to make sense of the laws at that level of reality. You should contact them and clear up their confusion!
      • To post as a guest, your comment is unpublished.
        American reality · 5 years ago
        God isn't real too, so he will not be blessing anybody also
      • To post as a guest, your comment is unpublished.
        Sharon · 5 years ago
        Robin, your comment was definitely uncalled for, no matter what you believe.
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    Tom · 6 years ago
    For me it's quicker to just drag the email from Outlook into a blank Word doc, then copy (Ctr+C) the embedded file in the Word doc and paste (Ctrl+V) the file in Excel. Close the Word doc without saving, or if you're using an already open Word doc, just delete the embedded email from there.
    • To post as a guest, your comment is unpublished.
      Ray · 6 years ago
      Tom,

      Too bad that you can't copy / paste an Outlook email into Excel the same way you do in Word, to avoid using Word as an intervening application.