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How to sort data by color in excel?

Author: Xiaoyang Last Modified: 2012-08-12

When you using a worksheet, sometimes you may fill the rows or cells with various colors to make the worksheet much readable. And sometimes you want to sort the cells by color in Excel. In this case, you can use the sort function to sort the data by color quickly as follows:

1. Select the range that you want to sort the data by color.

2. Click Data > Sort, and a Sort dialog box will appear, see screenshot:

doc-sort-by-color1

3. Then click Sort by drop down list, select the data that you sort, and then click Values drop down list, chose Cell color, then click no cell color drop down list, select the color you would like on top.

4. Click Add Level to add additional lines to specify the order of the remaining colors. See screenshot:

doc-sort-by-color2

5. Then click OK button. You will get the following result:

doc-sort-by-color3

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Comments (8)
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This comment was minimized by the moderator on the site
How is the auto-sorting some columns by special color in one column?
This comment was minimized by the moderator on the site
helped alot. thanks.
This comment was minimized by the moderator on the site
This helped me to do what I wanted. Will love to say, thanks!
This comment was minimized by the moderator on the site
I know how to do it using the computer. How about sorting cells by their colour in the Microsoft excel in the android phone app?
This comment was minimized by the moderator on the site
This is was very helpful! It's exactly what I needed to do. I had no idea it was possible until I found your website.
This comment was minimized by the moderator on the site
This helped me do what I wanted to do. Just wanted to say thanks!
This comment was minimized by the moderator on the site
I don't have a a colour choice in the drop down. Not sure what to do from here.
This comment was minimized by the moderator on the site
I had the same problem. The SOLUTION will be explained below:
PROBLEM: No color shown to select in " Add level" in advanced sort Excel (sort cells by color)


You can not select cells of different type and width. Also empty cells in the colomn will abort to show the colors in "Advanced Sort --> Add Level --> Sort Cell Color".

So the solution is to sort it by colom, all the data in this colom has to be the same type (all text / all value/ all empty or nothing empty)
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