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How to get and insert the last modified user name in Excel?

This article will show you the way to get the last modified user name information, and insert the last modified user name information in cells in Excel.

Get the last modified user name of current workbook in Excel

Insert the last modified user name of current workbook with User-defined function

Easily insert the user name in cell, header or footer with Kutools for Excel


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Easily create sheet index (list all sheet names) of current workbook in Excel

With the Create List of Sheet Names utility of Kutools for Excel, you can easily list all sheet names with hyperlinks to corresponding sheets in current workbook. So you can quickly shift to a certain worksheet by just clicking the sheet name in the index sheet. See below screenshot:

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Get the last modified user name of current workbook in Excel

As we know, we can get the last modified user name information in Advanced Properties dialog box of current workbook.

If you are using Excel 2007

You can get the user name who modified current workbook last time in Excel with following steps:

Step 1: Click the Office Button >> Prepare >> Properties.

Step 2: Then the Document Pane is added above worksheet. Click the Document Properties >> Advanced properties.

Step 3: In the popping up Advanced Properties dialog box, you will see the Last Saved by: information under the Statistics tab.

If you are using Excel 2010, 2013 or higher version

If you are using Microsoft Excel 2010 or higher version, you can get the last modified user information with following steps:

Just click the File > Info, you will get the Last Modified by information at right side under Related People section. See the following screen shot.


Insert the user name who modified current workbook last time with User-defined function

1: Hold down the ALT + F11 keys to open the Microsoft Visual Basic for Applications window.

2: In the Microsoft Visual Basic for Applications window, click Insert > Module, and paste the following macro in the Module Window. See screenshotL

VBA code: Insert last modified user name in Excel

Function LastAuthor()
LastAuthor = ActiveWorkbook.BuiltinDocumentProperties("Last Author")
End Function

3: Press the Alt + Q keys to close the Microsoft Visual Basic for Applications window.

4. Select a cell you need to place the user name, enter formula =LastAuthor() into the Formula Bar, and then press the Enter key. Then the last modified user name is inserted into the cell immediately. See screenshot:


Easily insert the user name in cell, header or footer with Kutools for Excel

You can easily insert user name in specified cell, worksheet header or footer in Excel with the Insert Workbook Information utility of Kutools for Excel. Please do as follows.

Kutools for Excel : with more than 300 handy Excel add-ins, free to try with no limitation in 60 days.

1. Click Enterprise > Workbook > Insert Workbook Information. See screenshot:

2. In the Insert Workbook Information dialog box, you need to:

1). Select the User name option in the Information section.

2). If you want to insert the user name into a specified cell, please specify this cell in the Range box; for inserting user name into the header or footer, please select the Header or Footer option.

3). Click the Ok button. See screenshot:

Then the user name will be inserted into the specified position immediately.

Tip.If you want to have a free trial of this utility, please go to download the software freely first, and then go to apply the operation according above steps.


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  • To post as a guest, your comment is unpublished.
    Dana · 2 years ago
    Hey, this code worked nicely. Is there a way I can display the user name if a ROW is adjusted? For example, I hhave Column K with the header "Last modified By", and I want to know who adjusted "each row" as this is a shared document. I have the below code for Date, which works like how I would want the name to work:


    Private Sub Worksheet_Change(ByVal Target As Range)
    If Target.Column > 11 Or Target.Row = 1 Then Exit Sub
    Application.EnableEvents = False
    Cells(Target.Row, 12) = Now
    Application.EnableEvents = True
    End Sub


    Please email me if possible
  • To post as a guest, your comment is unpublished.
    TLY · 3 years ago
    Hi. I would like to ask how to write the VBA codes to retrieve all current users which modifying on the worksheet. Thank You:)
  • To post as a guest, your comment is unpublished.
    Rana · 4 years ago
    thanks a lot for this helpful article.
    I used it and it worked well. can I get the last modified date on that sheet just like the username ?

    MANY THANKS
  • To post as a guest, your comment is unpublished.
    sb · 5 years ago
    Can u pls help if iwant the user name to appear in aspreadsheet as and when the previous cell is filled by a user
  • To post as a guest, your comment is unpublished.
    Naghman · 5 years ago
    Thanks, Cp & Jay Chivo :)
  • To post as a guest, your comment is unpublished.
    m2c · 5 years ago
    Sub UserName()
    Sheets("[b]Sheet1[/b]").Range("A1").Value = Environ("username")
    End Sub
    ---------------
    Change the sheet name
  • To post as a guest, your comment is unpublished.
    steve0121 · 5 years ago
    I am runing excel 2007 and am getting the runtime error 9, script out of range as well. any way to make it work in excel 2007?
  • To post as a guest, your comment is unpublished.
    Naghman · 6 years ago
    Excel 2010.
    Same time i would like to ask that is it possible to use this Subscript with another function script ?
    Thanks
    Naghman
    • To post as a guest, your comment is unpublished.
      Jay Chivo · 6 years ago
      [quote name="Naghman"]Excel 2010.
      Same time i would like to ask that is it possible to use this Subscript with another function script ?
      Thanks
      Naghman[/quote]

      With another script? What script? :-)
      • To post as a guest, your comment is unpublished.
        Naghman · 6 years ago
        To get last saved date.

        Function LastSaveDate()
        Application.Volatile True
        LastSaveDate = FileDateTime(ThisWorkbook.FullName)
        End Function
  • To post as a guest, your comment is unpublished.
    Naghman · 6 years ago
    Hi. I am getting
    Run-Time Error '9':
    Subscript out of range
    Any Help?
    • To post as a guest, your comment is unpublished.
      Cp · 5 years ago
      Hi,

      try changing "Sheet1" to you sheet name. :)
    • To post as a guest, your comment is unpublished.
      Jay Chivo · 6 years ago
      [quote name="Naghman"]Hi. I am getting
      Run-Time Error '9':
      Subscript out of range
      Any Help?[/quote]

      Hello, please tell me the version information of your Excel.

      :-)
      • To post as a guest, your comment is unpublished.
        Naghman · 6 years ago
        I have replied twice but can't see here :(
        Anyhow try once more. I have excel 2010.