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How to attach a folder in an email message in Outlook?

Normally it is easy to attach one file at a time in a composing email message with the Attach File feature. But is there a tricky method to attach all files in one folder, or attach the whole folder in an email message? Yes! We will introduce you some tricks to attach all files in one folder, or the whole folder in an email message in Outlook quickly.

Attach a folder in an email message with inserting all files as attachment in this folder

Attach a folder in an email message with Mail Recipient feature

Attach a folder in an email message with Compress (Zipped) folder feature

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arrow blue right bubbleAttach a folder with inserting all files as attachment in this folder

Actually the Attach File feature can help you attach all files in a folder in composing email messages quickly.
Step 1: Create a new email message:

  • In Outlook 2007, click the File > New > Mail Message.
  • In Outlook 2010 and 2013, please click the New Email button in the New group on the Home tab.

Step 2: In the Message window, please click the Attach File button in the Include group on the Insert tab.

Step 3: In the Insert File dialog box, search for the folder you will attach and open it. And then select all files in this folder.

Note: You can press the Ctrl key and A key simultaneously to select all files in this folder.

Or you can select all files in this folder by holding the Shift key and clicking the first file and the last one.

Step 4: Click the Insert button.

Then all files in the selected folder are inserted in the composing email messages as attachments. See the following screen shot:

Note: If there are sub-folders in the selected folder, these sub-folders won’t be attached in the composing email message at all. That’s meaning this method works fine with folders without sub-folders.


arrow blue right bubbleAttach a folder in an email message with Mail Recipient feature

Another method to attach all files in a folder in an email messages is with the Send to Mail recipient feature.

Step 1: Find out the folder which you will attach in an email message in your computer.

Step 2: Right click the folder, and then click the Send to > Mail recipient in the right-clicking menu.

Then all files in this folder will be attached into a new opening email message as attachments. Click to see the screen shot.

Note: If there are sub-folders in the selected folder, these sub-folders won’t be attached in the new opening email messages.


arrow blue right bubbleAttach a folder in an email message with Compress (Zipped) folder feature

If you need to attach a folder with sub-folders, you’d better to try this Send to Compress (Zipped) folder feature.

Step 1: Find out the folder which you will attach in an email message in your computer.

Step 2: Right click the folder, and then click the Send to > Compress (zipped) folder in the right-clicking menu.

Step 3: Give the new compressed .zip file a new name.

Step 4: Select and right click the new compress file, and then click the Send to > Mail recipient in the right-clicking menu.
Then the new compressed file of the selected folder is inserted in the new opening email message as an attachment. See the screen shot:

 

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  • To post as a guest, your comment is unpublished.
    Mark H · 1 years ago
    Ken below has it right! Programmes written by 9 year olds
  • To post as a guest, your comment is unpublished.
    kEN · 2 years ago
    This is NOT a method to simply attached a folder in an email, its is simply a method so "select all" flies in a folder to attach as individual files, or create a zip folder.

    Stunning that the developers of an office program cant see the need and value in simply attaching an already existing folder to an email. The people that create this software clearly dont use it in an office environment.