How to create recurring meeting/appointment at different times in Outlook?
By default, when you create recurring meeting or appointment in Outlook, the whole series of the recurring meeting or appointment will have a regular time and date. Outlook provides you with no feature for creating recurring meeting or appointment at different times. If you want to create recurring meeting or appointment at different times, you need to create a recurring meeting or appointment firstly, and then change the specified meetings or appointments manually in Outlook. Please do as follows.
Create recurring meeting/appointment at different times in Outlook
Part 1: Create recurring meeting or appointment
Part 2: Change the specified meetings or appointments to different times
Create recurring meeting/appointment at different times in Outlook
For creating recurring meeting/appointment at different times in Outlook, please do as follows.
Part 1: Create recurring meeting or appointment
1. Firstly, you need to create a new meeting or appointment in your Outlook calendar.
2. In the "Meeting" or "Appointment" window, fill in the "Subject" and the "Location" fields, and then click the "Recurrence" under "Meeting" tab.
Note: If that’s a meeting you create, please keep the "To" field blank.
3. In the "Appointment Recurrence" dialog box, define the "Appointment time", "Recurrence pattern" and the "Range of recurrence" for your own needs, and finally click the "OK" button.
4. Now save the recurring meeting or appointment.
1). For recurring appointment, click the "Save & Close" button under "Appointment Series" tab;
2). For recurring meeting, click the "Save" button to save it. See screenshot:
5. Then the "Appointment" window is closed automatically. But you need to manually click the "Close" button to close the "Meeting" window.
Part 2: Change the specified meetings or appointments to different times
After creating a series of recurring meetings or appointments, now you need to manually change the specified meetings or appointments to different times.
For example, you have created a recurring meeting or appointment named sales report, which will recur every week on Thursday. Now you want to change the meeting on date 14 to date 15, and the meeting on date 28 to date 31. See screenshot:
1. Double click to open the meeting or appointment on date 14. When an "Open Recurring Item" dialog box pops up, check the "Open this occurrence" option and click the "OK" button in Outlook 2010 or 2007.
Tip: In Outlook 2013, please click "Just this one" in the "Open Recurring Item" box.
2. In the new "Meeting Occurrence" or "Appointment Occurrence" window, change the "Start time" to date 15. Then save the changes. See screenshot:
3. In the popping up prompt box, click the "Yes" button.
4. Manually close the "Meeting Occurrence" window.
Then change other specified meetings or appointments separately with the above method.
After changing to different times, you can see the differences as shown below.
Notes:
1. For recurring meeting, you need to add attendees in order to send the meeting request.
1). Please double click a meeting recurrence, check "Open the series" option, then click the "OK" button.
2). In the "Meeting Series" window, add the attendees’ email addresses in the "To" field, and then click the "Send" button to send it.
2. Notice that if you have changed two meeting occurrences in the meeting series, after clicking the "Send" button, Outlook will send three meeting request emails to the attendees. If you have changed four, it will send five meeting request emails. That is to say, you will receive the different date meetings separately.
Best Office Productivity Tools
Breaking News: Kutools for Outlook Launches Free Version!
Experience the all-new Kutools for Outlook with 100+ incredible features! Click to download now!
📧 Email Automation: Auto Reply (Available for POP and IMAP) / Schedule Send Emails / Auto CC/BCC by Rules When Sending Email / Auto Forward (Advanced Rules) / Auto Add Greeting / Automatically Split Multi-Recipient Emails into Individual Messages ...
📨 Email Management: Recall Emails / Block Scam Emails by Subjects and Others / Delete Duplicate Emails / Advanced Search / Consolidate Folders ...
📁 Attachments Pro: Batch Save / Batch Detach / Batch Compress / Auto Save / Auto Detach / Auto Compress ...
🌟 Interface Magic: 😊More Pretty and Cool Emojis / Remind you when important emails come / Minimize Outlook Instead of Closing ...
👍 One-click Wonders: Reply All with Attachments / Anti-Phishing Emails / 🕘Show Sender's Time Zone ...
👩🏼🤝👩🏻 Contacts & Calendar: Batch Add Contacts From Selected Emails / Split a Contact Group to Individual Groups / Remove Birthday Reminders ...
Use Kutools in your preferred language – supports English, Spanish, German, French, Chinese, and 40+ others!
🚀 One-Click Download — Get All Office Add-ins
Strongly Recommended: Kutools for Office (5-in-1)
One click to download five installers at once — Kutools for Excel, Outlook, Word, PowerPoint and Office Tab Pro. Click to download now!
- ✅ One-click convenience: Download all five setup packages in a single action.
- 🚀 Ready for any Office task: Install the add-ins you need, when you need them.
- 🧰 Included: Kutools for Excel / Kutools for Outlook / Kutools for Word / Office Tab Pro / Kutools for PowerPoint