How to print all emails from one person in Outlook?

Author: Kelly Last Modified: 2025-01-16

Managing emails effectively often requires printing messages from a specific sender, whether for record-keeping or easy reference. If you’ve received numerous emails from a particular person and need to print them, Outlook offers ways to streamline this task. This guide explores two methods: using Outlook’s built-in Search feature and leveraging the advanced Search Emails from the Sender tool in Kutools for Outlook. Both methods are practical, but the second is faster and more efficient.

Method 1: Print all emails from one person using the Search feature (Manual and Error-Prone)

Method 2: Print all emails from one person using Kutools for Outlook 👍 (Fast and Reliable)

Method 1: Print all emails from one person using the Search feature

Outlook’s built-in Search feature can help you locate and print all emails from a specific sender. This approach requires multiple steps and is best suited for occasional use.

Step 1: Open the email folder

Shift to the Mail view and navigate to the folder where you want to search for emails from the specific person.

Step 2: Activate the Search Tools

Place the cursor in the Instant Search box to activate the Search tab. Then, click Search > From on the ribbon.

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Step 3: Enter the sender’s details

After selecting From, the Instant Search box will display text such as from:"Sender Name" or from:(Sender Name). Replace Sender Name with the exact email address of the person you want to search for (e.g., from:"john.doe@example.com"). Press Enter to display all emails from this sender in the search results.

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Note: Ensure the email address is entered correctly to avoid missing any relevant emails in the search results.

Step 4: Select all emails from the sender

Click on one email in the search results, then press Ctrl + A to select all the found emails.

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Step 5: Print the emails

Click File > Print > Print to print all selected emails.

Drawbacks:

More Steps Required: This method involves multiple steps compared to the second method, making it less efficient for frequent tasks.
Potential for Errors: Manually entering the sender's details increases the risk of typos, which may result in incomplete or inaccurate search results.
Limited Convenience: Not ideal for quickly handling large volumes of emails, as it requires repeating the process for different senders or folders.

🖨️ Print Emails Without Headers or Usernames in Outlook!

Frustrated with printing unnecessary details like headers and usernames? With the incredible Advanced Print feature from Kutools for Outlook, you can focus on what matters—printing only the email body while keeping the background image intact. Just select your email, click Kutools Plus > Print > Advanced Print, and enjoy hassle-free, professional results. No extra setup, no unnecessary information—just the content you need.

the screenshot of the Advanced Print feature

Download Kutools for Outlook Now

Method 2: Print all emails from one person using Kutools for Outlook 👍

For a faster and more efficient way to print emails from a specific sender, Kutools for Outlook provides the Emails from the Sender feature. This tool simplifies the process by instantly locating all emails from the chosen sender without the need for manual entry or complex search queries. With just a few clicks, you can retrieve and print the emails, saving time and reducing the likelihood of errors.

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Step 1: Locate the email folder and select the email

Switch to the Mail view and open the folder containing emails from the specified sender. Then, select one email from that sender.

Step 2: Search with one click

Click Kutools > Search > Emails from the Sender. All emails from this person will be instantly listed in the mail folder.

the screenshot of the Emails from the Sender feature

Step 3: Select all found emails

Click on one of the listed emails and press Ctrl + A to select all.

Step 4: Print the emails

Click File > Print > Print to print all selected emails.

Why Choose Kutools for Outlook?

Time-Saving: Quickly retrieves all emails from a specific sender with just one click, reducing the effort and time required.
Accurate and Reliable: Eliminates the need to manually input sender details, ensuring complete and accurate search results.
User-Friendly: Simplifies the process, making it accessible even for users with minimal technical skills.
Efficient for Large Volumes: Ideal for managing and printing emails from high-volume senders, streamlining your workflow.