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How to print all emails from one person in Outlook?

Author: Kelly Last Modified: 2017-03-31

For example you have received many emails from one person in Microsoft Outlook, and now you need to print out these emails from the specified person, how? Below methods will help you quickly solve this problem.

Easily print an email' message body only without header and username in Outlook

As you know, when printing an email in Outlook, it will print out both of email header and email body as what you view in the Message window or Reading Pane. What's more, it usually adds your username above the message header. Here, I want to introduce the excellent Advanced Print feature of Kutools for Outlook, which enables you to print an email' message body only without the message header and username, and remaining the background image in Outlook.

print emails without header

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arrow blue right bubble Print all emails from one person with Search feature

This method will guide you to search emails from the specified person firstly, and then print out all found emails in Outlook.

1. Shift to the Mail view, and open the mail folder where you will search for emails from the specified person.

2. Place the cursor in the Instant Search box to activate the Search Tools, and then click Search > From. See screenshot:

3. Now the text of from:”Sender Name” or from:(Sender Name) is inserted into the Instant Search box automatically. Please replace the Sender Name with the specified person’s email address or keywords in the email address. See screenshot:

So far all emails from the specified person have been found and listed in the mail list.

4. Please select all found emails with selecting one email in the mail list and then pressing the Ctrl + A keys simultaneously.

5. Click File > Print > Print to print all emails from the specified person.


arrow blue right bubble Print all emails from one person with Kutools for Outlook

This method will introduce Kutools for Excel’s (Search by) Sender feature to quickly find out all emails from one person, and then print out all found emails in Outlook.

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1. Shift to the Mail view, and open the mail folder where you will search for emails from the specified person.

2. Select one email from the specified person in the mail list, and then click Kutools > Sender. See screenshot:

And now all emails from the specified person are found out and listed in the mail list.

3. Select all found emails with selecting one email in the mail list and then pressing the Ctrl + A keys at the same time.

4. Click File > Print > Print to print out all emails from the specified person.

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Demo: print all emails from one person in Outlook

Discover the Kutools / Kutools Plus tab in this video, added by Kutools for Outlook. Now, most features, including AI functionalities, are free! Pro features come with a 30-day trial without limitations!


One click to find emails by selected email's sender or sender domain in Outlook

With Kutools for Outlook, you can quickly search all email messages by selected email's sender with the (Search by) Sender feature, or search all email messages by selected email's sender domain with the (Search by) Sender Domain feature.

search by sender domain

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Comments (2)
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This comment was minimized by the moderator on the site
Is there a app for apple mac or just windows?
This comment was minimized by the moderator on the site
Hi Cheryl,
The Kutools for Outlook developed by ExtendOffice.com works with Outlook desktop programs in Windows only.
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