Skip to main content

How to count the number of emails by sender in Outlook?

Author: Kelly Last Modified: 2020-12-23

For example you have received many emails from a specified sender in Outlook, and now you want to count the total number of emails by the sender, how to get it done? There are two workarounds to archive it:


Count the number of emails by sender with Outlook’s Instant Search feature

In Outlook, we can search all emails by the specified sender in an email folder, and then get the total number of emails from the specified sender at the bottom of Navigation pane.

1. Select the email folder where you will count emails by sender, and put the cursor into the Instant Search box to activate the Search Tools. See screenshot:

2. Now click the From button on the Search tab.
And after clicking the From button, the text of from:”Sender Name” or from(Sender Name) is inserted into the Instant Search box automatically. See screenshot:
 

3. In the Instant Search box, please replace the Sender Name with the specified email address you will count emails by.

Now you will get the total number of emails sent by the specified sender at the bottom of Navigation Pane. See screenshot:


Count the number of emails by sender with Kutools for Outlook

If you have Kutools for Outlook installed, you can apply the (Search by) Sender feature to search all emails from the specified sender with only one click. And then you will get the total number of emails from the specified sender.

Kutools for Outlook: Ultimate Outlook toolkit with over 100 handy tools. Try it FREE for 30 days, no limitations, no worries!   Read More...   Start Free Trial Now!

In a specified folder, please select an email whose sender you will count emails by, and click Kutools > Sender. See screenshot:

Now all emails from the specified sender are found out, and you will get the total number of these emails at the bottom of Navigation Pane. See screenshot:

Kutools for Outlook: Supercharge Outlook with over 100 must-have tools. Test drive it for FREE for 30 days, no strings attached!   Read More...   Download Now!


Demo: count the number of emails by sender in Outlook?


Tip: In this Video, Kutools tab is added by Kutools for Outlook. If you need it, please click here to have a 60-day free trial without limitation!


Count number of emails by two or more senders with Search Folder feature

Both above methods count the total number of emails from one sender in Outlook. But, how about counting emails from two or more senders? Please view below solution:

1. In the Mail view, click the email account that you will count emails by senders within, and click Folder > New Search Folder.

2. In the opening New Search Folder dialog box, click to select the Mail from specific people option, and click the Choose button. See screenshot:

3. Now in the Select Names, add the senders’ email addresses into the From box, and click the OK button.

4. Click the OK button in the New Search Folder dialog box.

Now a new search folder is created. Open the new search folder, and you will get the total number of emails from the two or more specified senders at the status bar. See screenshot:

Count number of emails by two or more senders with Advanced Find feature


Related Articles


Best Office Productivity Tools

Master Outlook with Kutools: Powerful, Diverse & Forever Free!

Unlock 100+ premium features for a 30-day free trial; continue accessing 70+ powerful tools indefinitely at no cost after the trial ends!

🤖 Kutools AI : Instant pro emails with AI magic--one-click to genius replies, perfect tone, multilingual mastery. Transform emailing effortlessly! ...

📧 Email Automation: Auto Reply (Available for POP and IMAP)  /  Schedule Send Emails  /  Auto CC/BCC by Rules When Sending Email  /  Auto Forward (Advanced Rules)   /  Auto Add Greeting   /  Automatically Split Multi-Recipient Emails into Individual Messages ...

📨 Email Management: Recall Emails  /  Block Scam Emails by Subjects and Others  /  Delete Duplicate Emails  /  Advanced Search  /  Consolidate Folders ...

📁 Attachments ProBatch Save  /  Batch Detach  /  Batch Compress  /  Auto Save   /  Auto Detach  /  Auto Compress ...

🌟 Interface Magic: 😊More Pretty and Cool Emojis   /  Remind you when important emails come  /  Minimize Outlook Instead of Closing ...

👍 One-click Wonders: Reply All with Incoming Attachments  /   Anti-Phishing Emails  /  🕘Show Sender's Time Zone ...

👩🏼‍🤝‍👩🏻 Contacts & Calendar: Batch Add Contacts From Selected Emails  /  Split a Contact Group to Individual Groups  /  Remove Birthday Reminders ...

Instantly unlock Kutools for Outlook with a single click—permanently free. Don't wait, download now and boost your efficiency!

Read More       Free Download      Purchase
 

 

Comments (0)
No ratings yet. Be the first to rate!
There are no comments posted here yet
Please leave your comments in English
Posting as Guest
×
Rate this post:
0   Characters
Suggested Locations