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How to search emails by sent/deleted/received date and time in Outlook?

Author: Kelly Last Modified: 2020-11-26

Generally speaking, when typing a date such as 2016/5/1 in the Instant Search box in Outlook, it will find out all emails created, modified, received, or sent on 2016/5/1. This article will guide you narrow the search scope, and search emails sent (modified, or received) on 2016/5/1 only in Outlook.


Search emails by sent/deleted/received date and time with Instant Search feature

You can type search criteria into the Instant Search box to quickly search emails by sent/deleted/received date at ease in Outlook.

In the Mail view, click to open the mail folder where you will search emails, and then type one of search criteria in below table to search emails.

Search by Sent date Deleted date Received Date
on 2016/5/1 sent: 5/1/2016 modified: 5/1/2016 received: 5/1/2016
Before 2016/5/1 sent: <5/1/2016 modified: <5/1/2016 received: <5/1/2016
After 2016/5/1 sent: >5/1/2016 modified: >5/1/2016 received: >5/1/2016
Between
2016/5/1 and 2016/5/31
sent: 2016/5/1..2016/5/31 modified: 2016/5/1..2016/5/31 received: 2016/5/1..2016/5/31

For example, you need to search emails which are sent before 2016/5/1. You should click to open the Sent Items folder, and then type the search criteria sent: <5/1/2016 into the Instant Search box. See screenshot:

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Search emails by sent/deleted/received date and time with Advanced Find feature

If you are not preferring to type search criteria in the Instant Search box directly, you can specify the search criteria in the Advanced Find dialog box.

1. In the Mail view, click to open the mail folder where you will search emails, and then press the Ctrl + Shift + F keys simultaneously to open the Advanced Find dialog box.

2. In the Advanced Find dialog box, go to the Messages tab, and then:

(1) Select the Sent (or received, modified as you need) from the Time drop down list;
(2) Choose the search time scope from the right drop down list, such as This Week.
(3) Specify other search criteria as you need, such as add a keyword in the Search for the word(s) box.

Note: On the Messages tab, you can only choose search criteria as Today, Yesterday, This Week, Last Month, etc. For searching emails in custom date range, you can specify the search criteria on the Advanced tab as below screenshot shown:

(1) Click Field > Date/Time fields > Sent (or Received, Modified as you need);
(2) Specify a search condition from the Condition drop down list, such as on or before;
(3) Type the custom date into the Value box;
(4) Click the Add to List button;

3. Click the Find Now button.

And now all emails meeting the search criteria are found out and listed at the bottom of Advance Find dialog box.


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Comments (4)
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This comment was minimized by the moderator on the site
All my emails disappeared yesterday and were replaced by the new Microsoft Outlook... I need my emails..and prefer the old display pages. It is so important I find these emails. Please,Please help..ASAP Tank you
This comment was minimized by the moderator on the site
I was wondering if one could find

1) all emails sent at certain time (i.e. between certain hours or after a certain hour) I have done a lot of overtime over the past two years and my boss is claiming she was not aware of it, so I would like to find all the emails I have sent after 17:30
2) all emails sent on my days off / weekends
This comment was minimized by the moderator on the site
Hi Karen,
There is a Statistics feature provided by Kutools for Outlook which supports count emails on specified week of day at specified date range. For example, count emails sent from 17:00 and 19:00 only on Saturday and Sunday.
https://www.extendoffice.com/product/kutools-for-outlook/outlook-count-statistics-report-tool.html
This comment was minimized by the moderator on the site
The dates is wrong
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