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How to find and delete large attachments from emails in Outlook?

To prevent from your Outlook in a huge size, you may want to delete large attachments from emails. However, how could you quickly find out large attachments in emails? And how to delete them? Below solutions will help you:

Quickly delete all attachments from multiple emails in Outlook

Normally we can delete attachments from one email with activating the Attachment Tools  in Outlook. But, what if deleting attachments from multiple emails, or from the whole mail folder in Outlook? Try Kutools for Outlook's Detach All (Attachments) feature. Click for 60-day free trial without limitation!
delete attachments in multiple emails 1
By the way, Kutools for Outlook also provides a workaround to automatically save or export all attachments from all incoming emails in Outlook.

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  • Reply (All) With All Attachments in the mail conversation; Reply Many Emails at once; Auto Add Greeting when reply; Auto Add Date&Time into subject...
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arrow blue right bubble Find emails with large attachments

This method will guide you to create a custom search folder and list all emails with large attachments. Please follow below steps:

1. On the Mail view, select the email account where you will find emails with large attachments, and click Folder > New Search Folder. See screenshot:

2. In the opening New Search Folder dialog box, please click to select the Create a custom Search Folder option, and then click the Choose button. See screenshot:

3. Now the Custom Search Folder dialog box opens. Please type a name for the new search folder in the Name box, and then click the Criteria button. See screenshot:

4. In the popping out Search Folder Criteria dialog box, please (see screenshot below):
(1) Go to the More Choices tab;
(2) Check the Only items with option, and select one or more attachments from right drop down list;
(3) Select greater than from Size (kilobytes) drop down list, and type the minimum size as you need into right box.

5. Click the OK buttons successively to close all opening dialog boxes.

And now a new search folder is created and added on the Navigation Pane, and it lists all emails with large attachments automatically.


arrow blue right bubble Delete large attachments from one emails

This method will introduce the Attachment Tools to remove large attachments from one email in Outlook. Please do as follows:

1. Create a search folder to list all emails with large attachments by above method.

2. In the search folder, select the email whose large attachments you need to remove, and then select any one of its attachments to activate the Attachments Tools. See screenshot:

3. Now go to the Attachments tab, and then click the Select All button and Remove Attachment button successively.

4. In the popping out Microsoft Outlook dialog box, please click the Remove Attachment button.

large attachments are removed from the selected email.


arrow blue right bubble Delete large attachments from multiple emails

It will waste of time to remove large attachments from multiple emails one by one. This method will introduce the Detach All (Attachments) feature of Kutools for Outlook to delete large attachments from multiple emails in bulk.

1. Create a search folder to list all emails with large attachments by above method.

2. In the search folder, select emails whose large attachments you need to remove, and click Kutools > Detach All. See screenshot:
doc find delete large attachments 01

Notes:
(1) Holding the Ctrl key, you can select multiple nonadjacent emails with clicking them one by one;
(2) Holding the Shift key, you can select multiple adjacent emails with clicking the first one and the last one;
(3) You can also select all emails with clicking any email and then pressing the Ctrl + A keys simultaneously.

3. In the Please select a folder dialog, please sepcify the destination folder and subfolder style as you need, and click the Ok button. And then click the Yes button in another new popping out diaog.
doc find delete large attachments 02

 

And now all large attachments are removed and replaced with corresponding hyperlinks in the selected emails. See screenshot:


Demo: find and delete large attachments from emails in Outlook

 

Tip: In this Video, Kutools tab is added by Kutools for Outlook. If you need it, please click here to have a 60-day free trial without limitation!


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Kutools for Outlook - Brings 100 Advanced Features to Outlook, and Make Work Much Easier!

  • Auto CC/BCC by rules when sending email; Auto Forward Multiple Emails by custom; Auto Reply without exchange server, and more automatic features...
  • BCC Warning - show message when you try to reply all if your mail address is in the BCC list; Remind When Missing Attachments, and more remind features...
  • Reply (All) With All Attachments in the mail conversation; Reply Many Emails in seconds; Auto Add Greeting when reply; Add Date into subject...
  • Attachment Tools: Manage All Attachments in All Mails, Auto Detach, Compress All, Rename All, Save All... Quick Report, Count Selected Mails...
  • Powerful Junk Emails by custom; Remove Duplicate Mails and Contacts... Enable you to do smarter, faster and better in Outlook.
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