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How to print emails without cutting off on the side in Outlook?

Author: Kelly Last Modified: 2020-05-21

When printing an email in Outlook, the message body is cut off on the left/right side as results of a wide picture, table, or other objects. This method will introduce the solutions to print email without cut off in Outlook.


Print emails without cutting off on the side by narrow margin and landscape

This method will guide you to change the paper orientation from Portrait to Landscape, and narrow the paper margins to prevent message body from being cut off when printing in Outlook.

1. Select the email you will print, and click File > Print.

2. Now please specify the printer you will print with, select the Memo Style from the Settings section, and then click the Print Options button. See screenshot:

3. In the Print dialog box, please click the Page Setup button. See screenshot:

4. Now the Page Setup: Memo Style dialog box opens. Please go to the Paper tab, adjust margins and orientation as you need, and click the OK button.
A. In the Margins section, you can narrow the margins with typing smaller numbers into corresponding box;
B. In the Orientation section, check the Landscape option to change the paper orientation.

5. Now you return to the Print dialog box, please click the Print button to print the email directly; or click the Preview button to preview email firstly, and then click the Print button.


Print emails without cutting off on the side by landscape and Shrink to Fit

If you have Kutools for Outlook installed, you can apply its Advanced Print feature to shrink the email to fit paper when printing in Outlook.

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1. Select the email you will print, and click Kutools Plus > Advanced Print. See screenshot:
doc print email cut off 01

2. In the opening Advanced Print dialog box, please click the Preview button. See screenshot:
doc print email cut off 02

3. Now you get into the Print Preview dialog box, please click the Landscape button doc advanced print landscape, select Shrink To Fit from the most right drop down list, and then click the Print button doc advanced print print. See screenshot:

Note: You can also click the Page Setup buttondoc advanced print page setupto open the Page Setup dialog box; next in the dialog box check landscape option and Enable Shrink-to-Fit option, and then specify narrow margins as you need. See screenshot:

4. In the opening Print dialog box, please specify the printer as you need, and click the Print button.

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Demo: print emails without cutting off on the side in Outlook


Discover the Kutools / Kutools Plus tab in this video, added by Kutools for Outlook. Now, most features, including AI functionalities, are free! Pro features come with a 30-day trial without limitations!


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