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How to print contacts with notes or contact notes only in Outlook?

Let’s say you need to print a bunch of contacts with their notes in Outlook, how could you easily solve it? This article introduces two solutions for you:

Quickly print a contact group (distribution list) on one page with its name and members in Outlook

Normally when printing a contact group in Outlook, it always print the contact group name on a separate page. But, with fantastic Advanced Print feature of Kutools for Outlook, you can easily print a contact group on one page, inducing its name and members. Click for 60-day free trial without limitation!

print contact group on one page

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arrow blue right bubble Print contacts with notes in Outlook

For printing multiple contacts with their notes in Outlook, please do as follows:

1. Go to the People (or Contacts) view, open the contact folder containing contacts you will print, and then select the contacts you will print. See screenshot:

Note: Holding the Ctrl key, you can select multiple nonadjacent contacts with clicking them one by one; holding the Shift key, you can select multiple adjacent contacts with clicking the first one and last one.

2. Click File > Print. Go ahead as below screenshot shown:

(1) Specify a printer from the Printer drop down list;

(2) Click to select the Memo Style in the Settings section;

(3) Click the Print button.

And now each selected contact is printed out on a separate paper with its note.


arrow blue right bubble Print a contact with/without note or only contact note in Outlook

If you have Kutools for Outlook installed, there are much more printing styles you can choose: print a contact with note, print a contact without note, or print a contact note only. What’s more, the user name won't be printed out on the top of contact information.

1. In the People (or Contacts) view, open the contact folder containing the contact you will print, and select it.

2. Click Kutools > Advanced Print. See screenshot above:

3. In the opening dialog box, please configure one of printing styles in the Print Content section, and click the Print button. See screenshot below:

Tip: Configure printing style in the Print Content section:

  1. Print the contact with note: Check the Item header option and Item body option;
  2. Print the contact without note: Only check the Item header option;
  3. Print the contact note only: Only check the Item body option.

4. In the Print dialog box, please specify a printer and click the Print button.

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Demo: How to print contacts with notes or contact notes only in Outlook?

Tip: In this Video, Kutools tab is added by Kutools for Outlook. If you need it, please click here to have a 60-day free trial without limitation!


arrow blue right bubbleRelated Articles


Kutools for Outlook - Brings 100 Advanced Features to Outlook, and Make Work Much Easier!

  • Auto CC/BCC by rules when sending email; Auto Forward Multiple Emails by custom; Auto Reply without exchange server, and more automatic features...
  • BCC Warning - show message when you try to reply all if your mail address is in the BCC list; Remind When Missing Attachments, and more remind features...
  • Reply (All) With All Attachments in the mail conversation; Reply Many Emails in seconds; Auto Add Greeting when reply; Add Date into subject...
  • Attachment Tools: Manage All Attachments in All Mails, Auto Detach, Compress All, Rename All, Save All... Quick Report, Count Selected Mails...
  • Powerful Junk Emails by custom; Remove Duplicate Mails and Contacts... Enable you to do smarter, faster and better in Outlook.
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