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How to print contacts with notes or contact notes only in Outlook?

Author: Kelly Last Modified: 2017-04-01

Let’s say you need to print a bunch of contacts with their notes in Outlook, how could you easily solve it? This article introduces two solutions for you:

Quickly print a contact group (distribution list) on one page with its name and members in Outlook

Normally when printing a contact group in Outlook, it always print the contact group name on a separate page. But, with fantastic Advanced Print feature of Kutools for Outlook, you can easily print a contact group on one page, inducing its name and members.

print contact group on one page

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arrow blue right bubble Print contacts with notes in Outlook

For printing multiple contacts with their notes in Outlook, please do as follows:

1. Go to the People (or Contacts) view, open the contact folder containing contacts you will print, and then select the contacts you will print. See screenshot:

Note: Holding the Ctrl key, you can select multiple nonadjacent contacts with clicking them one by one; holding the Shift key, you can select multiple adjacent contacts with clicking the first one and last one.

2. Click File > Print. Go ahead as below screenshot shown:

(1) Specify a printer from the Printer drop down list;

(2) Click to select the Memo Style in the Settings section;

(3) Click the Print button.

And now each selected contact is printed out on a separate paper with its note.


arrow blue right bubble Print a contact with/without note or only contact note in Outlook

If you have Kutools for Outlook installed, there are much more printing styles you can choose: print a contact with note, print a contact without note, or print a contact note only. What’s more, the user name won't be printed out on the top of contact information.

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1. In the People (or Contacts) view, open the contact folder containing the contact you will print, and select it.

2. Click Kutools > Advanced Print. See screenshot above:

3. In the opening dialog box, please configure one of printing styles in the Print Content section, and click the Print button. See screenshot below:

Tip: Configure printing style in the Print Content section:

  1. Print the contact with note: Check the Item header option and Item body option;
  2. Print the contact without note: Only check the Item header option;
  3. Print the contact note only: Only check the Item body option.

4. In the Print dialog box, please specify a printer and click the Print button.

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Demo: How to print contacts with notes or contact notes only in Outlook?

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