How to print emails in chronological (reverse) order in Outlook?

Author Kelly Last modified 2025-04-08

When printing a batch of emails in Outlook, it always prints emails from the most recently received ones to the earliest. But sometimes, you may need to print emails in chronological order. This article will introduce two solutions:

Print emails in chronological (reverse) order if emails sorted by received date
Print emails in chronological (reverse) order if emails not sorted by received date

Print emails in chronological (reverse) order if emails sorted by received date

In general, emails are sorted by received time from latest to earliest, and so does the print order in Outlook. Therefore, we can print the emails in chronological order easily by reversing the sort order.

1. In the "Mail" view, open the mail folder whose emails you will print, and click "View" > "Reverse Sort". See screenshot:
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2. Select the emails you will print, and click "File" > "Print" > "Print Options".
Note: Holding the "Ctrl" key, you can select multiple nonadjacent emails by clicking them one by one; holding the "Shift" key, you can select multiple adjacent emails by clicking the first one and the last one.
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3. Now in the opening Print dialog box, please (1) specify a printer from the "Name" drop-down list; (2) click to select the "Table Style" in the "Print style" section; (3) check the "Only selected rows" option in the "Print range" section; (4) and click the "Print" button. See screenshot:
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So far the selected emails are printed in chronological order.

Easily print an email's message body only without header and username in Outlook

As you know, when printing an email in Outlook, it will print out both the email header and email body as what you view in the Message window or Reading Pane. What's more, it usually adds your username above the message header. Here, I want to introduce the excellent "Advanced Print" feature of Kutools for Outlook, which enables you to print an email's message body only without the message header and username, and retain the background image in Outlook.

Enjoy the free version of Kutools for Outlook now which including 100+ features, and 70+ features are free for a life-time!

Print emails in chronological (reverse) order if emails not sorted by received date

If the emails are not sorted by the received date, you need to change the emails’ sort criteria and then print in Outlook. Please do as follows:

1. In the "Mail" view, open the mail folder whose emails you will print, and click "View" > "View Settings". See screenshot:
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2. In the opening "Advanced View Settings" dialog box, please click the "Sort" button.
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3. In the Sort dialog box, please select "Received" from the "Sort items by" drop-down list, check the "Ascending" option, and click the "OK" button. See screenshot:
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