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How to change recurring meeting time in Outlook calendar?

When open an occurrence in a series of recurring meeting in Outlook, you can easily change this meeting occurrence’s time as normal meeting. However, when open the whole series of recurring meeting, the Start time and End time fields will disappear! How could you change time for entire series of recurring meeting? Below solutions will ease your work:


Change time for one occurrence of recurring meeting in Outlook calendar

To change time for only one occurrence of a recurring meeting in Outlook calendar, please do as follows:

1. In the Calendar view, double click to open the specified occurrence of the recurring meeting.

2. In the popping Open Recurring Item dialog box, please click the Just this one option (or Open this occurrence option), and click the OK button.

3. Now the occurrence is opening in Meeting Occurrence window, please change the start time and end time as you need, and then click the Send Update button. See screenshot:

4. In the popping out Microsoft Outlook dialog box, please click the Yes button to go ahead.


Change time for entire series of recurring meeting in Outlook calendar

To change time for the entire series of a recurring meeting in Outlook calendar, please do as follows:

1. In the Calendar view, please double click to open the recurring meeting whose time you will change.

2. In the popping out Open Recurring Item dialog box, please check The entire series option (or Open the series option), and click the OK button. See screenshot:

3. Now the recurring meeting is opening in Meeting Series window, please click Meeting Series > Recurrence. See screenshot:

4. In the opening Appointment Recurrence dialog box, please change the appointment time, recurrence pattern, or range of recurrence of this recurring meeting as you need, and click the OK button. See screenshot:

5. It returns to the Meeting Series window, please make any other changes as you need, and click the Send Update button.

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Comments (9)
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This comment was minimized by the moderator on the site
helpful. Thanks.
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Is there a way to set the "end after __ occurences" to something I use all the time? For instance, for daily Outlook is defaulting to 85 right now, but I use 10 every week. I'd like to set it to 10 occurences as the standard. Thank you!!
This comment was minimized by the moderator on the site
Hi Dawn,
I’m afraid it’s impossible to change it. However, you can advice it to Microsoft.
This comment was minimized by the moderator on the site
Thank you very much. From Stalingrad.
This comment was minimized by the moderator on the site
And how do I check meeting room availabity with the recurrence dialog??? Tools should really be designe by people that have to work with it ;-).
This comment was minimized by the moderator on the site
Hi Chilli,
After configuring the recurring settings, you can enable the Scheduling Assistant tab, and then find and choose meeting room in the right Room Finder pane.
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How can I see the concrete occurrences of a series (which e.g. happens every 4 months only), without needing to do manual counting and search in my calendar weeks?
This comment was minimized by the moderator on the site
Hi Hei,
To view all your recurrences of a series, please click the tab View, and then click Change View > List. Then you will see the list as shown in the picture. Click the little black triangle besides RECURRENCE PATTERN to sort the list according to recurrence pattern.
Amanda
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thank you, Amanda, for your response. But this is not actually solving my problem, as it starts exactly then: When I know see a meeting series listed here (e.g. quarterly meeting with a colleague, taking place the 1st Monday of every third month), how can I see the exact dates (so Feb7, May2, etc.)? This is especially important if an occurrence of this series is shifted to another day - which, at the moment, requires me to go through my whole calendar day-by-day and manually search for this occurrence. Thank you
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