Skip to main content

How to edit an existing email template in Outlook?

In normal, it’s easy to apply an email template in Outlook, but do you know how to edit this existing template? This article will introduce the solution about editing an existing email template in Outlook.

Edit an existing email template with replacing in Outlook

Edit an existing email template with replacing in Outlook

Please follow below steps to edit an existing email template in Outlook.

1. Click Home > New Items > More Items > Choose Form to open the Choose Form dialog box.

2. In the Choose Form dialog box, please (1) select User Templates in File System from the Look In drop down list, (2) click to highlight the specified email template, and then (3) Click the Open button. See screenshot:

3. Now a new email is created based on the specified email template. Edit it as you need, and then click File > Save As.

4. In the Save As dialog box, please (1) type the exact same name as the existing template in the File name box, (2) choose Outlook Template from the Save as type drop down list, and finally (3) click the Save button. See screenshot:

5. Now the Confirm Save As dialog box comes out. Please click the Yes button to go ahead.

So far, you have edited the existing email template already.

Batch reply multiple emails with preset templates in Outlook

Normally, we can reply one email at a time in Outlook. However, with Kutools for Outlook’s Bulk Reply feature, you can easily reply multiple selected emails with replying templates easily by several clicks only!

Note: After selecting emails, you can select the existing reply template from the Bulk Reply drop down list to reply directly!
reply multiple emails with templates 1

Related Articles

Best Office Productivity Tools

Kutools for Outlook - Over 100 Powerful Features to Supercharge Your Outlook

🤖 AI Mail Assistant: Instant pro emails with AI magic--one-click to genius replies, perfect tone, multilingual mastery. Transform emailing effortlessly! ...

📧 Email Automation: Out of Office (Available for POP and IMAP)  /  Schedule Send Emails  /  Auto CC/BCC by Rules When Sending Email  /  Auto Forward (Advanced Rules)   /  Auto Add Greeting   /  Automatically Split Multi-Recipient Emails into Individual Messages ...

📨 Email Management: Easily Recall Emails  /  Block Scam Emails by Subjects and Others  /  Delete Duplicate Emails  /  Advanced Search  /  Consolidate Folders ...

📁 Attachments ProBatch Save  /  Batch Detach  /  Batch Compress  /  Auto Save   /  Auto Detach  /  Auto Compress ...

🌟 Interface Magic: 😊More Pretty and Cool Emojis   /  Boost Your Outlook Productivity with Tabbed Views  /  Minimize Outlook Instead of Closing ...

👍 One-click Wonders: Reply All with Incoming Attachments  /   Anti-Phishing Emails  /  🕘Show Sender's Time Zone ...

👩🏼‍🤝‍👩🏻 Contacts & Calendar: Batch Add Contacts From Selected Emails  /  Split a Contact Group to Individual Groups  /  Remove Birthday Reminders ...

Over 100 Features Await Your Exploration! Click Here to Discover More.

Read More       Free Download      Purchase


Comments (2)
No ratings yet. Be the first to rate!
This comment was minimized by the moderator on the site
THANK YOU! I have been pulling out my hair trying to figure out how to modify Outlook templates, trying multiple suggestions, and finally, your instructions work!
This comment was minimized by the moderator on the site
not the kind of editing I want to do, I want to edit the template itself and move a text field around
There are no comments posted here yet
Please leave your comments in English
Posting as Guest
Rate this post:
0   Characters
Suggested Locations