How to edit an existing email template in Outlook?
Applying an email template in Outlook is simple, but what if you need to make changes to an existing template? Unlike creating a new one, editing a saved template requires replacing it with an updated version. This guide walks you through the process step by step.
Edit an existing email template by replacing it in Outlook
Edit an existing email template by replacing it in Outlook
Follow these detailed steps to modify an existing email template in Outlook, ensuring that your saved template remains up to date with the latest content and formatting. By replacing the old template with a revised version, you can maintain consistency and efficiency in your email communications.
1. Click "Home" > "New Items" > "More Items" > "Choose Form" to open the "Choose Form" dialog box.
2. In the "Choose Form" dialog box, (1) select "User Templates in File System" from the "Look In" dropdown list, (2) click to highlight the specified email template, and then (3) click the "Open" button.
3. A new email is now created based on the selected template. Edit it as needed, then click "File" > "Save As".
4. In the "Save As" dialog box, (1) type the same name as the existing template in the "File name" box, (2) choose "Outlook Template" from the "Save as type" dropdown list, and (3) click the "Save" button.
5. The "Confirm Save As" dialog box will appear. Click "Yes" to proceed.
So far, you have successfully edited the existing email template.
📩 Instantly Reply to Multiple Emails with a Template!
Tired of typing the same email responses over and over? With Kutools for Outlook's Reply to Selected Emails with Template feature, you can send preformatted replies to multiple emails in just a few clicks—saving you time and effort. Simply select the emails, go to "Kutools" > "Bulk Processing" > "Reply to Selected Emails with Template", and pick your pre-created response. It’s that easy to streamline your workflow and reply instantly!
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