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How to Import or Sync Google Calendar to Outlook?

For users who rely on Outlook and Google calendars to manage their daily routines, it is important to sync the information between the two calendars so no important appointments will be missed. But for users who don’t plan to use the Google calendars anymore and want to keep the events, importing Google calendar to Outlook is just enough. In this tutorial, we will show you ways to import or sync Google Calendar to Outlook.


Import Google Calendar to Outlook for Windows

1. Log into your Gmail account and go to the Google Calendar.

2. Click the Settings icon (gear icon), then click Settings option in the drop-down menu.

3. Click Import & export in the Settings window.

4. Click Export and go to the Export filed, then click the Export button.

Then the Google calendar in iCalendar format is downloaded in the computer.

√ Tips: If the calendar was downloaded as a zip file, you need to unzip it and then go ahead with the following steps.

5. Open Microsoft Outlook, and switch to calendar view.

6. Click File > Open & Export > Import/Export.

7. Click "Import an iCalendar (.ics) or vCalendar file (.vcs)" in the Import and Export Wizard window. Then Click the Next button.

8. Select the iCalendar File you just downloaded and click the OK button.

9. A dialog box pops up. Two options are offered here.

  • Click the Open as New button, the Google calendar is imported into the Other Calendars section in Outlook calendar.

  • Click the Import button, then Google calendar items are merged into the Outlook calendar.

Import Google Calendar to Outlook.com

1. Log into your Gmail account and go to the Google Calendar.

2. Go to My Calendars section and hover over the calendar you want to export to Outlook. Click the three dots on the right side.

3. Click Settings and sharing option in the pop-up menu.

4. Click Integrate calendar in the Settings page.

5. Copy the "Secret address in iCal format" link address in the Integrate calendar section on the right side.

6. Log in Outlook.com and switch to calendar view.

7. Click Add Calendar.

8. Click Subscribe from web and paste the link you just copied in the box.

9. Input the calendar name you like and specify the Add to option. I choose Other calendars here. You can also choose to customize the color and charm or not. 

10. Click the Import button.

11. The Google calendar is added to Other calendars section in Outlook.com successfully.

If you choose Add to My calendars in Step 9, then the Google calendar will be imported in My calendars section in Outlook.com.

√ Note: The imported calendar is a static snapshot, which means that once the Google calendar is imported to Outlook, the future changes in the Google calendar can’t be synced. To sync it, we must subscribe to it or repeat the above procedures to import the most current version of Google calendar to Outlook.


Sync Google Calendar to Outlook by Subscribing to It

1. Log into your Gmail account and go to the Google Calendar.

2. Go to My Calendars section and hover over the calendar you want to export to Outlook. Click the three dots on the right side.

3. Click Settings and sharing option in the pop-up menu.

4. Click Integrate calendar in the Settings page.

5. Copy the "Secret address in iCal format" link address in the Integrate calendar section on the right side.

6. Open Microsoft Outlook, click File > Account Settings > Account Settings.

7. In Account Settings window, go to the Internet Calendars tab, then click the New button.

8. The New Internet Calendar Subscription dialog box pops up, paste the address copied in Step 5, and click the Add button.

9. In the Subscription Options window, input the name of the calendar in the Folder Name box. Then click the OK button.

10. After the Google calendar is subscribed in Outlook, you can see the size and updating time of it.

11. Switch to calendar view, you will see the subscribed calendar is in the Other Calendars section. Any changes made in the Google calendar will be synced to Outlook within seconds.


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