How to Import or Sync Google Calendar to Outlook?

Author: Zhoumandy Last Modified: 2025-04-17

For users who rely on Outlook and Google calendars to manage their daily routines, it is important to sync the information between them so no important appointments will be missed. But for users who don’t plan to use the Google calendars anymore and want to keep the events, importing Google calendar to Outlook is just enough. In this tutorial, we will show you ways to import or sync Google Calendar to Outlook.

Import Google Calendar to Outlook for Windows

Import Google Calendar to Outlook.com

Sync Google Calendar to Outlook by Subscribing to It

Import Google Calendar to Outlook for Windows

1. Log into your "Gmail account" and go to the "Google Calendar".

2. Click the "Settings" icon ("gear icon"), then click "Settings" option in the drop-down menu.

3. Click" Import & export" in the "Settings" window.

steps on importing Google Calendar to Outlook for Windows

4. Click "Export" and go to the "Export" filed, then click the "Export" button.

Then the Google calendar in "iCalendar format" is downloaded in the computer.

√ Tips: If the calendar was downloaded as a zip file, you need to unzip it and then go ahead with the following steps.

5. Open "Microsoft Outlook", and switch to "calendar view".

6. Click "File" > "Open & Export" >" Import/Export".

7. Click "Import an iCalendar (.ics) or vCalendar file (.vcs)" in the "Import and Export Wizard" window. Then Click the "Next" button.

8. Select the" iCalendar File" you just downloaded and click the "OK" button.

9. A dialog box pops up. "Two options" are offered here.

Click the "Open as New" button, the Google calendar is imported into the "Other Calendars" section in Outlook calendar.
Click the" Import" button, then Google calendar items are "merged" into the Outlook calendar.

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Import Google Calendar to Outlook.com

1. Log into your "Gmail account" and go to the "Google Calendar".

2. Go to "My Calendars" section and hover over the calendar you want to export to Outlook. Click the "three dots" on the right side.

3. Click "Settings and sharing" option in the pop-up menu.

steps on importing Google Calendar to Outlook.com

4. Click "Integrate calendar" in the Settings page.

5. Copy the ""Secret address in iCal format"" link address in the "Integrate calendar" section on the right side.

6. Log in "Outlook.com" and switch to "calendar view".

7. Click "Add Calendar".

8. Click" Subscribe from web" and paste the link you just copied in the box.

9. Input the "calendar name" you like and specify the "Add to" option. I choose "Other calendars" here. You can also choose to customize the color and charm or not.

10. Click the "Import" button.

11. The Google calendar is added to "Other calendars" section in Outlook.com successfully.

If you choose "Add to My calendars" in Step "9", then the "Google calendar" will be imported in "My calendars" section in Outlook.com.

√ Note: The imported calendar is a static snapshot, which means that once the Google calendar is imported to Outlook, the future changes in the Google calendar can’t be synced. To sync it, we must subscribe to it or repeat the above procedures to import the most current version of Google calendar to Outlook.

Sync Google Calendar to Outlook by Subscribing to It

1. Log into your "Gmail account" and go to the "Google Calendar".

2. Go to "My Calendars" section and hover over the calendar you want to export to Outlook. Click the" three dots" on the right side.

3. Click "Settings and sharing" option in the pop-up menu.

steps on sync Google Calendar to Outlook by Subscribing to It

4. Click" Integrate calendar" in the "Settings" page.

5. Copy the "Secret address in iCal format""link address in the "Integrate calendar" section on the right side.

6. Open "Microsoft Outlook", click "File" > "Account Settings" > "Account Settings".

7. In "Account Settings" window, go to the "Internet Calendars" tab, then click the "New" button.

8. The "New Internet Calendar Subscription" dialog box pops up, paste the address copied in Step 5, and click the "Add" button.

9. In the "Subscription Options" window, input the name of the calendar in the "Folder Name" box. Then click the "OK" button.

10. After the Google calendar is subscribed in Outlook, you can see the "size" and "updating time" of it.

11. Switch to "calendar view", you will see "the subscribed calendar" is in the "Other Calendars" section. Any changes made in the Google calendar will be "synced" to Outlook within seconds.

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