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How to Share and View Outlook Calendar with Google?

Author: Zhoumandy Last Modified: 2022-06-06

Microsoft Outlook and Google Gmail, as the most popular mail and calendar Apps in our daily life now, often are required to share some information between the two. When it comes to sharing the calendar from Microsoft Outlook to Google Gmail and viewing it in the Gmail calendar, how could you get it done? In this tutorial, we will show you three easy ways to achieve your goal.

Sending Invitation to Share Outlook Calendar with Google

To share the Outlook calendar with google by sending an invitation, you can do as follows:

√ Note: This method is only available in Microsoft 365 account on Microsoft 365 desktop.

1. Switch Outlook to the calendar view.

2. Right-click the calendar you want to share in My Calendars and click Sharing Permissions from the context menu.

3. In the Calendar Properties dialog box, go to the Permissions tab and click Add.

4. In the Add Users window, input the Gmail address you want to share the Outlook calendar with in the Add box, and click OK.

5. By default, the Permission Level is set to Can view all details. You can select one from the three Permission Levels as you like and click OK. The invitation of sharing Outlook calendar is now sent to your Gmail account.

6. By now, the work on the Outlook side is done. Let’s switch to the Google Gmail part. Log into your Gmail account and open the email with the subject “You’re invited to share this calendar”.

7. Right-click “this URL” link under the Accept and view calendar button and click Copy link address.

8. Go to the Google Calendar and click the Plus sign in Other calendars section.

9. Click From URL in the pop-up menu, and paste the link address you copied earlier into the URL of calendar box. Make sure the link ends with the .ics extension. Then click Add calendar.

10. The shared calendar is added in the Google calendar successfully. You can see it in Other calendars section.

11. You can rename the shared calendar if you want. Click the icon, representing options for calendar, then click Settings in the pop-up menu.

12. Type the calendar name you like in the Name box, and the change will be automatically saved.

Publishing Outlook Calendar online to Share it with Google

Since the above method has many limitations, here provide another way to share the Outlook calendar with Google. You can publish the calendar in Outlook on the web and then add the ICS link to Google calendar. Please do as follows.

1. Sign in your Outlook web account, and go to the Calendar app.

2. Click the Settings icon, then in the Settings pane, click View all Outlook settings at the bottom.

3. On the Settings window, click Calendar > Shared calendars. Go to Publish a calendar section on the right, choose the calendar and specify the level of permission: View when I am busy, or View all details. Then Click the Publish button.

4. Left-click the ICS link and click Copy link in the pop-up menu.

5. Now the ICS link is copied, please follow the Steps 8-12 in the solution one to add the Outlook calendar into the Google calendar. You can see the added calendar in Other calendars section.

Export Outlook Calendar and Import it to Google

The third way is to export the Outlook calendar as a file in iCalendar Format (*.ics) first, then import the ICS file to Google. Please do as follows.

1. Switch the Outlook to calendar view and choose the calendar you want to export.

2. Click File > Save Calendar.

3. In the Save As window, type the calendar name in the File name box, or use the default name. Then click More options button.

4. In the pop-out Save As dialog box, specify the calendar information regarding Date Range and Detail.

  • In the Date Range drop-down list, you can choose the predefined options like Today or the Whole calendar, or you can specify dates yourself. I choose the Whole calendar here.

  • In the Detail section, you can choose from three options: Availability only, Limited details, and Full details. I choose Full details here.

5. Click OK. Then a Microsoft Outlook warning window pops out, click Yes.

6. Now you can see the summary of the calendar at the bottom, Click Save to create the ICS file.

7. Go to Google Calendar, click the Settings icon, then click Settings in the pop-up menu.

8. Click Import & export in the Settings window.

9. Click Import and click Select file from your computer to upload the ICS file. Choose the calendar file, then click Open.

10. Click the Import button to complete the uploading process. And a Notice window pops out to remind you how many events have been imported.

√ Note: The limitation of the above three solutions is that changes made in the Outlook calendars after sharing or exporting can not be synchronized in the Google calendar.

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