Customize current view - other settings

After opening a mail folder, says Inbox folder, you can change the fonts and table view settings (rows and columns) in the message list. Here, this tutorial you will show the way to make other settings and customize the appearance of the message list in Outlook.

Note: This tutorial is introduced based on exchange account in Microsoft Outlook 2019 desktop program in Windows 10. And it may vary significantly or slightly depending on the types of email accounts (Exchange, IMAP or POP), the versions of Microsoft Outlook, and Windows environments.


Configure other settings to change fonts and other Table view settings

Supposing the Inbox folder is in the preview view, and I will take the Inbox for example to configure other settings to change the font and other table view settings for the message list.

1. After opening the Inbox folder, please click View > View Settings.

2. In the Advanced View Settings dialog, please click the Other Settings button.

3. Now the Other Settings dialog comes out. You can configure the view settings as you need.

 Column Font

This button will change the font, font style, and font size of the column headers.

In the Other Settings dialog, click the Column Font button. Then in the Font dialog please specify the font, font style, and font size successively as you need, and click the OK button to save the font settings.

After saving the view settings, you will see the font of the column headers in the message list is changed as you specified.

 Row Font

This button will change the font, font style, and font size of every email row in the message list.

In the Other Settings dialog, please click the Row Font button. Then in the Font dialog, please specify the font, font style, and font size as you need, and click the OK button.

After saving the view settings, you will see every row in the message list is changed and displayed as the specified font, font style, and font size.

 Allow in-cell editing

If you tick this Allow in-cell editing option in the Other Settings dialog and save the view changes, you will see every field of a certain email in the message list is editable. Just click the specified field, and you can add, remove, or edit the content of this field directly.

 Show “new item” row

After ticking the Allow in-cell editing option in the Other settings dialog, you will see the Show “new item” row option is checkable. If you enable this option, it will add a blank row at the top of the message list for you to add new post easily.

 Grid line style

By default, the grid lines among emails are solid. You can change the grid line style here.

In the Other Settings dialog, click the Grid line style box, and select a grid line style from the drop-down list.

After saving the view setting, you will see the grid lines between emails are changed to the specified style in the message list.

 Show items in Groups

By default, this option is ticked in the Other Settings dialog. If you disable the Show items in Groups option, the group names will be removed from the message list.

 Font (Message Preview)

This button will change the font, font style, and font size of the message preview in the message list.

In the Other Settings dialog, please click the Font button in the Message Preview section. Then in the Font dialog, please specify the font, font style, and font size as you need, and click the OK button.

After saving the view settings, you will see the texts in message preview are displayed as the specified font, font style, and font size in the message list.

 Reading Pane

In the Other settings dialog, checking the Right option will display the reading pane in the right side of message list, checking the Bottom option will display the reading pane at the bottom of message list, while checking Off will turn off the reading pane.

 Use compact layout in widths smaller than n characters

This option is ticked by default in the Other Settings dialog. If this option is enabled, the current view will automatically change to the compact view when the Outlook interface is too narrow to display the specified number of characters.
If this option is disabled, you can select Always use single-line layout or Always use compact layout as you need.

 Show messages from all folders in expanded conversation groups

If you enable this option and arrange emails by conversation thread in the current view, emails from other folders will display in the expanded conversations only if these emails belong to the conversation threads.

 Show conversation groups using Classic Indented view

If you enable this option and arrange emails by conversation thread in the current view, the replies are indented automatically under the emails you replied to in the conversations.


Notes

1. If the mail folder is in the compact view, some of above view settings may not take effect until you move the reading pane to the bottom of the message list or turn off the reading pane.

2. No matter how many custom view settings you have made, you can quickly clear all of them by clicking View > Reset View.


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