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Set character spacing for selected text in message body

This tutorial talks about how to set character spacing for the selected text in the message body when you are composing, replying, or forwarding an email in Outlook.

Set character spacing for selected text in message body

Note: Methods introduced on this page apply to Microsoft Outlook 2019 desktop program in Windows 10. And the instructions may vary significantly or slightly depending on the version of Microsoft Outlook and the Windows environments.


Set character spacing for selected text in message body

In the message editing window, you can easily set character spacing for all characters of the selected text, including character scale, spacing, position, kerning for fonts, and snap to grid.

1. In the message body, select the text that you will change the character spacing for.

2. Click the anchor  at the bottom-right corner of the Font group on the Format Text tab to open the Font dialog.
Tips: You can also press Ctrl + D keys to open the Font dialog.

3. In the Font dialog, enable the Advanced tab, and you can set the character spacing of the selected text in the Character Spacing section.

Scale

The Scale option can stretch or compress the selected text horizontally to adjust the character spacing. If the scale percentage is greater than 100%, it will stretch the characters horizontally; and it will compress the characters when the scale percentage is less than 100%.

Click the Scale box and then select a percentage from the drop-down list.
Tips: you can preview the selected text with new character spacing in the Preview section of the Font dialog.

Spacing

The Spacing option will expand or condense spaces between characters in the selected text. If you choose expanded spacing, the space between characters will be bigger, while condense spacing will make the selected text tight.

Click the Spacing box, select Expanded or Condensed from the drop-down list as you need, and enter the number of points you want to expand or condense in the By box.
Tips: you can preview the selected text with new character spacing in the Preview section of the Font dialog.

Position

The Position Option can move up or down the selected characters by the specified number of points.

Click the Position box, select Raised or Lowered from the drop-down list, and then specify the number of points in the right By box.

After you click the OK button to save the settings, you will see the selected characters are raised or lowered by the specified number of points.

Kern for fonts

The Kern for fonts option can adjust the spaces between special pairs of characters, says “Te”, and make the spaces between these special characters similar visually.

Tick the Kerning for fonts option, and specify a font size in the Points and above box.

4. Click the OK button to save the settings in the Font dialog.


Note

If you need to convert the specified character spacing to normal for the specified text, you can do as follows:

1. Select the text in the message body.

2. Press Ctrl + D keys (or click the anchor at the bottom-right corner of the Font group on the Format Text tab) to open the Font dialog.

3. In the Font dialog, under the Advanced tab, please remove all specified settings in the Characters Spacing section, and click the OK button.


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