How to sort a list of column by character length in Excel?
Supposing you have a list of strings which have different characters, and you need to sort this data in the column by character length as following screenshots shown. Do you have some simple ways to accomplish it?
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There is no direct function to sort a list of column by character length, so you need to use a help column to count the number of the strings first, then sort them.
1. Beside the value column, enter this =LEN(A1) formula in a blank cell B1, see screenshot:
2. Then press Enter key and you will get the number of the text string, then select cell B1 and drag the fill handle to the range that you want to contain this formula.
3. All the number of strings in Column A have been extracted in Column B, and then you can sort this range in Column B by clicking Data > Sort, see screenshot:
4. In the Sort Warning prompt box, check Expand the selection option, and then click Sort button.
5. And then in the Sort dialog box, select Column B that you want to sort by, and choose the type that you need to sort on, at last choose the sort order, here we select Values in the Sort On drop-down list and Smallest to Largest in Order drop-down list. See screenshot:
6. Then click OK, and the strings have been sorted by the character length. You can delete the Column B as you need. See screenshot:
With the above method you need to create a help column fist which is a little troublesome for you. But using the Advanced Sort feature in Kutools for Excel you can sort the list by character length at once.
Step 1. Select the list you want to sort by the character length, and click Enterprise > Advanced Sort. See screenshot:
Step 2. Then the Advanced Sort dialog display on the screen, select the column your list in, and choose Text length from the Sort On drop down list, and specify the Order you need. (If your selected list has header, check My data has headers box.) See screenshot:
Step 3. Click Ok, you can see the list has been sort on character length as below:
If you choose Z to A in the Order in step 2, the result is shown as below:
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- To post as a guest, your comment is unpublished.· 27 days agoThank you, great info!
- To post as a guest, your comment is unpublished.· 1 years agoa big thank you!
- To post as a guest, your comment is unpublished.· 2 years agoThank you very much,, it is very useful, keep going.
- To post as a guest, your comment is unpublished.· 3 years agoKind of pointless, expected more, but I will take.
- To post as a guest, your comment is unpublished.· 3 years agoThanks for the help! Brilliant!
- To post as a guest, your comment is unpublished.· 4 years agoThank you exactly what I was looking for too. Worked perfectly to sort email subject lines by length. Was experiencing an error during export and figured out it was due to length of filenames created from the subject line by the export process. This helper column formula allowed me to isolate which emails would cause the error, and proved my theory. Saved me hours sifting through literally thousands of emails. Many thanks.
- To post as a guest, your comment is unpublished.· 6 years agoThank you! it worked for me, though I had to use LENB function, LEN didn't work.
- To post as a guest, your comment is unpublished.· 3 years agothere is no lenb function
- To post as a guest, your comment is unpublished.· 6 years agoThis is what i was just looking for and nothing better than interactive snap-shots. i just looked here and tried in excel....and worked !
Thank you so much.
- To post as a guest, your comment is unpublished.· 6 years agoI love it! Just what I was looking for. I love KuTools & Enterprise, use them every single day in Excel. Thank you!