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How to prevent users from printing worksheet?

In our daily work, there may be some important information in the worksheet, in order to protect the internal data outspread, the department will not allow us to print them. And here, I will talk about how to prevent users from printing worksheet.

Prevent users from printing one specified worksheet with VBA

Prevent users from printing the whole workbook with VBA

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arrow blue right bubble Prevent users from printing one specified worksheet with VBA


You can apply the following VBA code to protect your specific worksheet to be printed.

1. Activate your worksheet that you want to disable its print feature.

2. Hold down the ALT + F11 keys to open the Microsoft Visual Basic for Applications window.

3. And then in the left Project Explorer, double click ThisWorkbook to open the module, and paste the following code into it:

VBA code: prevent users from printing one specified worksheet

Private Sub Workbook_BeforePrint(Cancel As Boolean)
'Update 20140625
Dim WsName As String
WsName = "Sheet1"
For Each xWs In Application.ActiveWorkbook.Windows(1).SelectedSheets
    If xWs.Name = WsName Then
    MsgBox ("You can not print this worksheet")
        Cancel = True
    End If
Next
End Sub

doc-prevent-printing-1

Note: In the above code, the Sheet1 is the active worksheet which you are not allowed to print.

4. Then save and close this code, and now when you try to print this specific worksheet, you will get the following warning.

doc-prevent-printing-1

Note: With this code, the only specific worksheet is not allowed to print, but other sheets can be printed as usual.


arrow blue right bubble Prevent users from printing the whole workbook with VBA

If you need to prevent users from printing the whole workbook, here also have a code can do you a favor.

1. Open your workbook which you don’t allow others to print.

2. Hold down the ALT + F11 keys to open the Microsoft Visual Basic for Applications window.

3. And then in the left Project Explorer, double click ThisWorkbook to open the module, and paste the following code into it:

VBA code: prevent users from printing one specified worksheet

Private Sub Workbook_BeforePrint(Cancel As Boolean)
'Update 20140626
Cancel = True
MsgBox "You can't print this workbook"
End Sub

doc-prevent-printing-1

4. Then save and close this code, and go to back the workbook, and now when you print one worksheet or the entire workbook, they will not allowed to be printed and you will get the following warning:

doc-prevent-printing-1


Related articles:

How to print multiple workbooks in Excel?

How to print ranges in Excel?

How to quickly print current page in Excel?

How to print long column on one page in Excel?


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  • To post as a guest, your comment is unpublished.
    roadrunner · 2 months ago
    how to prevent printing more than one sheet but not the hole workbook?
  • To post as a guest, your comment is unpublished.
    Greg Burrell · 2 years ago
    This works in theory, but by default Excel disables all macros when you open a workbook, which prevents this code from executing and allows printing as usual.
    • To post as a guest, your comment is unpublished.
      Anthony Smith · 4 months ago
      That's why you force users to enable macros in order to use a workbook.
    • To post as a guest, your comment is unpublished.
      Mike · 2 years ago
      This works but when you email the file, the user on that end can print it... which defeats the purpose...
      • To post as a guest, your comment is unpublished.
        marwerno · 4 months ago
        Maybe it is possible to have an overlay (text box with white background) which hides the entries. Say on it: "Enable Macros to see content" with a button to press which moves the text box.

        Now they can see the entries, but the macro is active again :-)