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How to insert comments in protected worksheet?

Author: Xiaoyang Last Modified: 2014-07-31

Generally speaking, it is easy for us to insert comments into cells of the unprotected worksheet. But sometimes you need to set password to protect your worksheet and want to insert comments in the protected sheet as well. How could you do this in Excel?

Insert comments in protected worksheet with checking Edit Objects option

Insert comments in protected worksheet with VBA code


arrow blue right bubble Insert comments in protected worksheet with checking Edit Objects option

To insert comments in protected worksheet, you can check the Edit Objects option while you are protecting your worksheet. Please do as follows:

1. Click Review > Protect Sheet, see screenshot:

doc-insert-comments-in-protected-sheet-1

2. In the Protect Sheet dialog, enter your password into the Password to unprotect sheet text box, and then scroll down and check Edit objects option in the Allow all users of this worksheet to list box, see screenshot:

doc-insert-comments-in-protected-sheet-1

3. Then click OK, and reenter your password in the Confirm Password dialog.

doc-insert-comments-in-protected-sheet-1

4. And then click OK to close the dialogs, and now your worksheet has been protected, but you can insert comments into this worksheet.

Note: With this method, you just not only can insert comments, but also can insert other objects, such as pictures, charts and so on.


arrow blue right bubble Insert comments in protected worksheet with VBA code

Except to check the Edit objects option when you protect worksheet, you can apply the following VBA code as well. The following VBA will help you insert a comment into a cell and then protect the worksheet. Please do as this:

1. Click a cell which you want to insert a comment.

2. Hold down the ALT + F11 keys, and it opens the Microsoft Visual Basic for Applications window.

3. Click Insert > Module, and paste the following code in the Module Window.

VBA code: Insert comments in protected worksheet

Public Sub InsertComment()
'Update 20140723
Dim xPW As String
Dim xComment As String
xPW = “123456”
xTitleId = "KutoolsforExcel"
xComment = Application.InputBox("Input comments", xTitleId, "", Type:=2)
Application.ActiveSheet.Unprotect Password:=xPW
Application.ActiveCell.AddComment
Application.ActiveCell.Comment.Text Text:=xComment
ActiveSheet.Protect Password:=xPW
End Sub

4. Then press F5 key to execute this code, and prompt box will pop out, in the box, please enter your comment content as you need, see screenshot:

doc-insert-comments-in-protected-sheet-1

5. Click OK to close this box, and your comment has been inserted into the specified cell and your current worksheet is protected at the same time.

doc-insert-comments-in-protected-sheet-1

Notes:

1. You can modify the password to your own in xPW = “123456” of the above code.

2. If you want to insert another comment, just select a cell and run this code again, then enter the comment content.


Related articles:

How to filter cells with comments in Excel?

How to group and ungroup rows in protected worksheet?

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Comments (6)
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This comment was minimized by the moderator on the site
Be aware:

It seems like utilizing this method can actually unlock your sheet if the end user cancels the comment attempt. May be worth exploring alternatives
This comment was minimized by the moderator on the site
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This comment was minimized by the moderator on the site
Are you struggling with your excel password again and again? Then, remove the password from the excel file. Removing password from the excel file is as easy as you set up password. Still, make sure when you remove the password from the excel file then anyone can see, copy, can do lot more things with your excel file. Basically, your excel data will come in danger.
https://waredot.com/academy/how-to-remove-password-from-excel
This comment was minimized by the moderator on the site
Please note that if anybody keep curser to same cell which has already a comment then error 1004 message comes simultaneously it unprotect entire sheet.
There must be cell overwrite protection must be if it already contains comment.

Please provide solution asap.

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