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How to sort data but keep blank rows in Excel?

Author: Xiaoyang Last Modified: 2023-10-19

When you apply the Sort function in Excel to sort lists of data which include blank rows, the blank rows are sorted at the bottom of the data, normally. But, sometimes, you want the blank rows still be kept at the original place they are. In this article, I will talk about how to sort data but keep the blank rows in Excel.

Sort data but keep blank rows in Excel


arrow blue right bubble Sort data but keep blank rows in Excel

In Excel, the hidden rows are not involved in sorting, so we can hide the blank rows first, and then sort the data. You can finish this job with following steps:

1. Select your data list, and then click Home > Find & Select > Go To Special, see screenshot:

doc-sort-keep-blanks-1

2. In the Go To Special dialog, select Blanks under Select section, see screenshot:

doc-sort-keep-blanks-1

3. And all the blank cells have been selected, then press Ctrl + 9 keys to hide the blank rows. See screenshots:

doc-sort-keep-blanks-3 -2 doc-sort-keep-blanks-4

4. And then select your data list, and click Data > Sort, and a Sort dialog will display, then choose the column name that you want to be sorted by, and then select the order you need to sort. See screenshot:

doc-sort-keep-blanks-1

5. Then click OK, and the selection has been sorted by the column you selected as follows:

doc-sort-keep-blanks-1

6. After sorting the data as you need, in this step, you can unhide the rows by pressing Shift + Ctrl + 9 keys together to restore the blank rows. And your data has been sorted and the blank rows are kept as well. See screenshots:

doc-sort-keep-blanks-3 -2 doc-sort-keep-blanks-4

Related articles:

How to sort rows to put the blank cells on top in Excel?

How to sort or filter data by strikethrough in Excel?

How to sort data by the most frequent value in Excel?

How to sort email address by domain in Excel?

How to sort rows by odd or even numbers in Excel?

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Thank you so much. This tip saved my bacon! It was very helpful and worked easily!
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