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How to create drop down list with images in Excel?

In Excel, we can quickly and easily create a drop down list with cell values, but, have you ever tried to create a drop down list with images, that is to say, when you click one value from the drop down list, its relative image will be displayed at the same time. In this article, I will talk about how to insert a drop down list with images in Excel.

Insert multiple pictures based on cell values with Kutools for Excel

Create drop down list with images in Excel


Insert pictures based on cell values in a column:

With Kutools for Excel’s Match Import Pictures utility, you can insert matching images based on the cell values quickly and easily.

doc replace text with image 12

Kutools for Excel: with more than 200 handy Excel add-ins, free to try with no limitation in 60 days. Download and free trial Now!


If there are list of product names in a column, and now you would like to insert their corresponding images beside cells as following screenshot shown:

doc-drop-down-list-with-image-1

To quickly insert the relative images based on the cell values without inserting them one by one, I can recommend a powerful tool-Kutools for Excel, with its Match Import Pictures utility, you can finish this job conveniently.

Kutools for Excel : with more than 300 handy Excel add-ins, free to try with no limitation in 60 days

After installing Kutools for Excel, please do as follows:

1. Click Enterprise > Import / Export > Match Import Pictures, see screenshot:

doc-drop-down-list-with-image-1

2. In the Match Import Pictures dialog box, click doc button 1 button under the Match range to select the cell values that you want to insert the pictures based on.

doc-drop-down-list-with-image-1

3. Then click Add button to choose and insert the corresponding pictures into the list box, see screenshot:

doc-drop-down-list-with-image-1

4. After adding the relative images, then click Import size button to specify the size for the pictures in the popped out Import Picture Size dialog box, see screenshot:

doc-drop-down-list-with-image-1

5. Then click OK > Import, and choose a cell where you want to insert the pictures, see screenshot:

doc-drop-down-list-with-image-1

6. Click OK, the pictures have been inserted into the specific cells which are consistent with the cell values.

Note: With this utility, you can both insert the pictures vertically and horizontally into the cells by choose the picture orders from the Import order.

 Download and free trial Kutools for Excel Now !



After inserting the corresponding pictures which are matching with your cell values, you can create a fruit drop down list with its relative picture by using the following operations step by step:

doc-drop-down-list-with-image-1

1. First, you need to create a drop down list with the cell value, please click one cell in a new worksheet, click Data > Data Validation > Data Validation, see screenshot:

doc-drop-down-list-with-image-1

2. In the Data Validation dialog box, under the Settings tab, choose List from the Allow drop down list, and then click doc-button-1button under Source section to select the cell values that you want to create the drop down list, see screenshot:

doc-drop-down-list-with-image-1

3. Then click OK button, and the drop down list with the cell values has been created, select one item from the drop down list, see screenshot:

doc-drop-down-list-with-image-1

4.  Then click cell B2, and then click Formulas > Define Name, and in the New Name dialog box, enter a name called myimage into the Name text box, and then copy and paste the above formula =INDEX(Sheet1!$A$2:$B$6,MATCH($A$2,Sheet1!$A$2:$A$6,0),2) into the Refers to text box, see screenshots:

doc-drop-down-list-with-image-1 -2 doc-drop-down-list-with-image-1

Note: In the above formula, Sheet1!$A$2:$B$6 is the original data and picture range that you have used for creating the drop down list, $A$2 is the cell which you are created the drop down list in your current worksheet, Sheet1!$A$2:$A$6 is the data value you have created drop down list with pictures based on, and the variable 2 indicates the picture column is located in the column 2.

5. And then click OK to close the dialog. Then you need to copy and paste one corresponding picture from your original range to the active worksheet cell B2, see screenshot:

doc-drop-down-list-with-image-1

6. Next, you should select the picture in cell B2, and then enter this formula =myimage (myimage is the range name that you named in step 5)into the formula bar, see screenshot:

doc-drop-down-list-with-image-1

7. After entering the formula, please press Enter key, and now, when you choose one item from the drop down list, its relative picture will appear immediately. See screenshot:

doc-drop-down-list-with-image-1


Related articles:

How to create drop down list with hyperlinks in Excel?

How to increase drop down list font size in Excel?

How to show the first item in the drop down list instead of blank?

How to vlookup and return multiple values from drop down list?

How to highlight rows based on drop down list in Excel?


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  • To post as a guest, your comment is unpublished.
    jude · 2 years ago
    how do i repeat the last method in next cell
    • To post as a guest, your comment is unpublished.
      skyyang · 2 years ago
      Hello, guys,
      Sorry for this, the method is only applied to one cell.
      If anyone have the good method to make this work for a column, please comment here!
      Thank you!
  • To post as a guest, your comment is unpublished.
    Guy · 2 years ago
    I found it difficult to follow but managed it. I want to know how I can make a full column have this option though, not just one cell. Can anybody assist please? Thanks.
  • To post as a guest, your comment is unpublished.
    Ed Boon · 2 years ago
    Hi,

    Nice add on to Excel. I had also the same reference error.
    =INDEX(Sheet1!$A$2:$B$6,MATCH($A$2,Sheet1!$A$2:$A$6,0),2)
    The comma , should be written as a semicolon like ;

    Further had to read it lots of time. I think that it should be rewritten in more clear instruction text. I will help you with that if you like.

    I have also one question:

    When I want to insert a row in my target worksheet the formula is not working.
    I use the following formula: =INDEX(Pictos!$A$2:$B$11;VERGELIJKEN($D5;Pictos!$A$2:$A$11;0);2)

    Translate into English: =INDEX(Pictos!$A$2:$B$11;MATCH($D5;Pictos!$A$2:$A$11;0);2)

    What I do wrong?

    Best regards,

    Ed Boon
  • To post as a guest, your comment is unpublished.
    Ed Boon · 2 years ago
    Hi,

    Nice add on to Excel. I had also the same reference error.
    =INDEX(Sheet1!$A$2:$B$6,MATCH($A$2,Sheet1!$A$2:$A$6,0),2)
    The comma , should be written as a semicolon like ;

    Further had to read it lots of time. I think that it should be rewritten in more clear instruction text. I will help you with that if you like.

    I have also one question:

    When I want to insert a row in my target worksheet the formula is not working.
    I use the following formula: =INDEX(Pictos!$A$2:$B$11;VERGELIJKEN($D5;Pictos!$A$2:$A$11;0);2)

    Translate into English: =INDEX(Pictos!$A$2:$B$11;MATCH($D5;Pictos!$A$2:$A$11;0);2)

    What I do wrong?

    Best regards,

    Ed Boon
  • To post as a guest, your comment is unpublished.
    Brian · 2 years ago
    I can get everything to work except the last step when I name the image.I get a "reference not valid" statement
    • To post as a guest, your comment is unpublished.
      Theviet · 2 years ago
      Before this step, you have to match correctly Fruits and Pictures.
      Good luck !
  • To post as a guest, your comment is unpublished.
    Maal · 4 years ago
    Thank you so much.
    It really cool technique.
  • To post as a guest, your comment is unpublished.
    Jason76 · 4 years ago
    I can get everything to work except the last step when I name the image.I get a reference not valid...any thoughts?
    • To post as a guest, your comment is unpublished.
      BasjeNL · 4 years ago
      I have the same error as JAson. Some basic settings different?