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How to add multiple fields into pivot table?

When we create a pivot table, we need to drag the fields into the Row Labels or Values manually one by one. If we have a long list of fields, we can add a few row labels quickly, but the remaining fields should be added to the Value area. Are there any quick methods for us to add all the other fields into the Value area with one click in the pivot table?

Add multiple fields into Value area of pivot table with VBA code

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arrow blue right bubble Add multiple fields into Value area of pivot table with VBA code

Unfortunately, there is no checkbox for us to quickly check all the fields in the Pivot Table Field List with one click, but, with the following VBA code it can help you to add the remaining fields to the Values area at once. Please do as follows:

1. After creating the pivot table, firstly, you should add the row label fields as your need, and leaving the value fields in the Choose fields to add to report list, see screenshot:< /p>

doc-add-multiple-fields-1

2. Hold down the ALT + F11 keys to open the Microsoft Visual Basic for Applications window.

3. Click Insert > Module, and paste the following code in the Module Window.

VBA code: Add multiple fields into Value area of pivot tables in active worksheet

Sub AddAllFieldsValues()
'Update 20141112
    Dim pt As PivotTable
    Dim I As Long
    For Each pt In ActiveSheet.PivotTables
        For I = 1 To pt.PivotFields.Count
            With pt.PivotFields(I)
              If .Orientation = 0 Then .Orientation = xlDataField
            End With
        Next
    Next
End Sub

4. Then press F5 key to run this code, all the remaining fields have been added to the Values area at same time, see screenshot:

doc-add-multiple-fields-1

Note: This VBA code is applied to all pivot tables of active worksheet.

Related articles:

How to list all pivot tables form a workbook?

How to check if a pivot table exists in a workbook?

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Comments (23)
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Diogo
Diogo
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Really nice and useful macro. However I had already added half of my fields into the Values and when I ran this macro it added all the same fields again. Any idea why?
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Razvan
Razvan
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Wow. It works very very well. Many thanks! Nonetheless, I am kinda amazed that Microsoft were not having a built-in feature for a rather simple task...
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Joe
Joe
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This is fantastic. Can the macro be modified to add all to Row Labels instead of Values?
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Shaun
Shaun
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Is there a way to run this only for excluded fields, so that when I run it I do not end up with duplicate fields? ie. "Field" and "Field_2"
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Jeff
Jeff     Shaun
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[quote]Is there a way to run this only for excluded fields, so that when I run it I do not end up with duplicate fields? ie. "Field" and "Field_2"By Shaun[/quote] Yes- two examples Use this to add all remaining unchecked items to ROWS Sub AddAllFieldsRow() Dim pt As PivotTable Dim iCol As Long Dim iColEnd As Long Set pt = ActiveSheet.PivotTables(1) With pt iCol = 1 iColEnd = .PivotFields.Count For iCol = 1 To iColEnd With .PivotFields(iCol) If .Orientation = 0 Then .Orientation = xlRowField End If End With Next iCol End With End Sub Use this to add a remaining unchecked items to VALUES Sub AddAllFieldsValues() Dim pt As PivotTable Dim iCol As Long Dim iColEnd As Long Set pt = ActiveSheet.PivotTables(1) With pt iCol = 1 iColEnd = .PivotFields.Count For iCol = 1 To iColEnd With .PivotFields(iCol) If .Orientation = 0 Then .Orientation = xlDataField End If End With Next iCol End With End Sub
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Markus
Markus     Jeff
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Is there a way to only add some ekstra fields, not the remaining or all of them, but just a pair of those who is not checked already? :)
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Valerie
Valerie     Jeff
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Yeah, to echo markus, is there a way to edit the code to only add unchecked fields that have certainly field labels (like with an if contains function)? For example, I have a question that is actually 50 yes/no values by topic and I'd like to move all of those to the values field. They all begin with the same question label q9_[specific question topic].
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Nishant
Nishant
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Is there anyway if we want to add some selected columns from the base file instead of all.?
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sourav
sourav
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Its takiung value as count. how can i convert all count as Sum
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El
El     sourav
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You can click on your field (in the area where you drag your fields into : column labels, row labels etc.) then click on "Value field setting" then you will get a dropdown list from where you can chose "Sum" !
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A
A     El
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VBA code: Change multiple field settings in pivot table
https://www.extendoffice.com/documents/excel/2354-excel-pivot-table-change-multiple-field-settings.html
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Sajal
Sajal
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This is great! Thanks.
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Shaun Sheys
Shaun Sheys
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Does "xlDataField" not work with PowerPivot? I've got the code below, which is used to add all measures to the pivot table. It works with "xlColumnField" and "xlRowField". Any ideas how to make this work?

Sub AddAllFieldsValues()
Dim pt As PivotTable
Dim iCol As Long
Dim iColEnd As Long

Set pt = ActiveSheet.PivotTables(1)

With pt

iCol = 1
iColEnd = .CubeFields.Count

For iCol = 1 To iColEnd
With .CubeFields(iCol)
If .Orientation = xlHidden Then
.Orientation = xlDataField
End If
End With
Next iCol

End With

End Sub
Reply
Zeeshan
Zeeshan
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Hi.

It gives me a compile error when I click on Run

Please help
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Neville
Neville
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Works like a charm. Thanks
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Pr
Pr
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Thanks, helped me a lot
Reply
RAP
RAP
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THANK YOU SO MUCH!!!
Reply
Che
Che
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Note: Che's error message:




Sub AddAllFieldsValues()




'Update 20141112



Dim
pt As PivotTable





Dim I As
Long





For Each
pt In ActiveSheet.PivotTables





For
I = 1 To pt.PivotFields.Count





End With







Next



Next




End Sub










Note: Che's trying to add the following
fields/snapshot- "Sum of OTHER Difference, Sum of 4096
Difference" over 80 fields to be
added







OTHER Difference



4096 Difference



4016 Difference
Reply
Che
Che
This comment was minimized by the moderator on the site
If "Values are
"0" or "Null" how to suppress Row Values from Displaying

(ex. Sum of 2743 Difference)





Pivot "Rows"
Pivot "Values"





Row Labels





NP9 - Total Unexpended
Appropriations





Sum of OTHER Difference 1,045,355,165.31




Sum of 3200 Difference
0.00




Sum of 0108 Difference
12,873,630.29



Sum of 4586 Difference
(33,024,706.93)



Sum of 0148 Difference
(72,046,783.14)



Sum of 0129 Difference
(5,583,891.98)



Sum of 4598 Difference
(929,574.56)



Sum of 2743 Difference



Sum of 4041 Difference
0.00



Sum of 2799 Difference
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test
test
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Is there a way to edit the macro that would send the fields into the rows label instead of the values?
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Denis
Denis
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Задача же не всегда стоит в получении списка, хочется допустим поправить названия таблиц или источников данных. Можете реализовать?
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danielbcn
danielbcn
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Hi, is there a way to add only the columns unseleted ones? thanks. 
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Report
Shafqat Ali
Shafqat Ali
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I am running this code. How much time does it take to complete? It's now 45 minutes it's still running. Please help me. By the way, my total field columns are 3600.
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