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How to check if a pivot table exists in a workbook?

If there are multiple pivot tables in your workbook, and now, you quickly want to know if a specific pivot table exists in this workbook. Normally, you may go to the PivotTable Options dialog box to check the pivot table name one by one, but this is very time-consuming and tedious when there are dozens or hundreds of pivot tables. Here, I can talk about a trick for you to solve this task.

Check if a pivot table exists in a workbook with User Defined function


arrow blue right bubble Check if a pivot table exists in a workbook with User Defined function


To quickly know if a pivot table exists in the current workbook, you can create a User Defined Function to solve it.

1. Open the workbook which you want to check if the pivot table exists.

2. Hold down the ALT + F11 keys, and it opens the Microsoft Visual Basic for Applications window.

3. Click Insert > Module, and paste the following code in the Module Window.

VBA code: Check if a pivot table exists in a workbook

Function PivotExist(Name As String) As Boolean
'Update 20141112
    Dim sh As Worksheet
    Dim pt As PivotTable
    PivotExist = False
    For Each sh In ActiveWorkbook.Worksheets
        For Each pt In sh.PivotTables
            If pt.Name = Name Then
                PivotExist = True
                Exit For
            End If
        Next
    Next
End Function

4. Then save and close this code, go back to your worksheet, enter this formula =pivotexist("salereport") into a blank cell, see screenshot:

doc-check-pivottable-exist-1

Notes: (1.) In the above formula, “salereport” is the name of the pivot table that you want to check.

(2.) You must enter the pivot table name within double quotations, and the name need to be case sensitive.

5. After entering the formula, then press Enter key, if you get TRUE in your cell, the pivot table exists, if you get FALSE, the pivot table doesn’t exist.


Related articles:

How to list all pivot tables form a workbook?

How to add multiple fields into pivot table?



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    Dan Phung · 2 months ago
    PivotExist = True
    Exit Function '--> this is better so no extra loop needed