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How to create scrollable list / area in worksheet?

Author Xiaoyang Last modified

If you have huge data sets in your worksheet, it may be painful for you to read them row by row in a long list. In this case, you can create a scrollable list which may display only 10 rows or any other number rows at a time for your view comfortable as following screenshot shown:

a screenshot showing the original data compared to scrollable area

And in this article, I will talk about a cool trick to make this scrollable list in worksheet.

Create scrollable list / area in worksheet

Create scrollable list / area in worksheet

You can follow the below steps to finish this operation, please do as this:

1. Copy and paste your data headers into a location you need.

2. Then create a scroll bar besides your data headers, please click Developer > Insert, and select Scroll Bar under Form Controls, then drag the cursor to draw a scroll bar as following screenshots:

a screenshot of selecting the Scroll Bar form control a screenshot of an arrow a screenshot after drawing a vertical scroll bar

Note: If your Excel do not show the Developer tab, you can go to Excel Options dialog to check Developer tab in the Main tab list.

3. And then right click the scroll bar, choose Format Control from the context menu, see screenshot:

a screenshot of selecting the Format Control option

4. In the Format Object dialog box, click Control tab and do as follows:

  • A: In the Current value text box, enter 1;
  • B: Type the minimum value and maximum value of your data list, in this example, I will type 1 and 61, and they are indicating the value varies from 1 to 61;
  • C: Fill in the incremental change and page change number you need;
  • D: Finally, select a cell to link to your scroll bar, I will select K5.

a screenshot of setting the control options

5. Resize the scroll bar so that it fits 10 rows that you want per page as following screenshot shown:

a screenshot of resizing the scroll bar to fit the rows you need

6. And now enter this formula =OFFSET(A1,$K$5,0) in the scroll list first cell G6, see screenshot:

a screenshot of using the OFFSET function

Note: In the above formula, A1 is the first cell of your original data, K5 is your scroll bar linked cell you have created in step 4.

7. And then drag the fill handle to fill all the other cells, now, you can see the scrollable list has been created successfully, see screenshot:

a screenshot showing the results

Related Article:

How to add a scrollbar to chart in Excel?

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