How to autocomplete when typing in Excel drop down list?
For a data validation drop-down list with lots of items, you need to scroll up and down in the list to find the one you need or type the whole word into the list box correctly. Are there any methods to make an auto-completed drop-down list when typing the first letter or any relative characters? That will help people work more efficiently in worksheets with drop-down lists in cells. This tutorial provides two methods to help you achieve it.
Autocomplete when typing in drop down list with VBA code
Autocomplete when typing in drop down list with an amazing tool
More tutorials for drop down list...
Autocomplete when typing in drop down list with VBA code
Please do as follows to make a drop down list autocomplete after typing corresponding letters in the cell.
Firstly, you need to insert a combo box into the worksheet and change its properties.
1. Open the worksheet that contains the drop down list cell you want to make it autocomplete.
2. Before inserting a Combo box, you need to add the Developer tab to the Excel ribbon. If the Developer tab is showing on your ribbon, shift to step 3. Otherwise, do as follows: Click File > Options to open the Options window. In this Excel Options window, click Customize Ribbon in the left pane, check the Developer box, and then click the OK button. See screenshot:
3. Click Developer > Insert > Combo Box (ActiveX Control).
4. Draw a combo box in current worksheet. Right click it and then select Properties from the right-clicking menu.
5. In the Properties dialog box, please replace the original text in the (Name) field with TempCombo.
6. Turn off the Design Mode by clicking Developer > Design Mode.
Then, apply the below VBA code
7. Right click on current sheet tab and click View Code from the context menu. See screenshot:
8. In the opening Microsoft Visual Basic for Applications window, please copy and paste the below VBA code into the worksheet’s Code window.
VBA code: Autocomplete when typing in drop down list
Private Sub Worksheet_SelectionChange(ByVal Target As Range)
'Update by Extendoffice: 2020/01/16
Dim xCombox As OLEObject
Dim xStr As String
Dim xWs As Worksheet
Dim xArr
Set xWs = Application.ActiveSheet
On Error Resume Next
Set xCombox = xWs.OLEObjects("TempCombo")
With xCombox
.ListFillRange = ""
.LinkedCell = ""
.Visible = False
End With
If Target.Validation.Type = 3 Then
Target.Validation.InCellDropdown = False
Cancel = True
xStr = Target.Validation.Formula1
xStr = Right(xStr, Len(xStr) - 1)
If xStr = "" Then Exit Sub
With xCombox
.Visible = True
.Left = Target.Left
.Top = Target.Top
.Width = Target.Width + 5
.Height = Target.Height + 5
.ListFillRange = xStr
If .ListFillRange = "" Then
xArr = Split(xStr, ",")
Me.TempCombo.List = xArr
End If
.LinkedCell = Target.Address
End With
xCombox.Activate
Me.TempCombo.DropDown
End If
End Sub
Private Sub TempCombo_KeyDown(ByVal KeyCode As MSForms.ReturnInteger, ByVal Shift As Integer)
Select Case KeyCode
Case 9
Application.ActiveCell.Offset(0, 1).Activate
Case 13
Application.ActiveCell.Offset(1, 0).Activate
End Select
End Sub
9. Press Alt + Q keys simultaneously to close the Microsoft Visual Basic Applications window.
From now on, when click on a drop down list cell, the drop down list will prompt automatically. You can start to type in the letter to make the corresponding item complete automatically in selected cell. See screenshot:
Note: This code does not work for merged cells.
Autocomplete when typing in drop down list with an amazing tool
Since VBA is hard to handle for many Excel users, here recommend the Searchable Drop-down List feature of Kutools for Excel to help you easily complete a drop-down list automatically when typing the first character.
Note: Before applying the feature, make sure that you have created drop-down lists in the worksheet. In this case, the drop-down lists are placed in D3:D9.
1. Click Kutools > Drop-down List > Searchable Drop-down List > Settings.
2. In the popping up Searchable Drop-down List dialog box, you need to make the following settings.
3. After finish the settings, you need to enable the feature by clicking Kutools > Drop-down List > Searchable Drop-down List > Enable Searchable Drop-down List.
Now, when you click the drop down list cell, a list box with all items is displayed. You only need to type a character into the textbox to display all corresponding items, and use the Up or Down arrow to select the item you need or just let the first matching item automatically fill in the list box, and then press the Enter key to autocomplete the drop-down list cell with the matching item. See the below demo.
Click to know more about this feature.
If you want to have a free trial ( 30-day) of this utility, please click to download it, and then go to apply the operation according above steps.
Related articles:
How to create drop down list with multiple checkboxes in Excel?
Many Excel users tend to create drop down list with multiple checkboxes in order to select multiple items from the list per time. Actually, you can’t create a list with multiple checkboxes with Data Validation. In this tutorial, we are going to show you two methods to create drop down list with multiple checkboxes in Excel. This tutorial provides the method to solve the problem.
Create drop down list from another workbook in Excel
It is quite easy to create a data validation drop down list among worksheets within a workbook. But if the list data you need for the data validation locates in another workbook, what would you do? In this tutorial, you will learn how to create a drop fown list from another workbook in Excel in details.
Create a searchable drop down list in Excel
For a drop down list with numerous values, finding a proper one is not an easy work. Previously we have introduced a method of auto completing drop down list when enter the first letter into the drop down box. Besides the autocomplete function, you can also make the drop down list searchable for enhancing the working efficiency in finding proper values in the drop down list. For making drop down list searchable, try the method in this tutorial.
Auto populate other cells when selecting values in Excel drop down list
Let’s say you have created a drop down list based on the values in cell range B8:B14. When you selecting any value in the drop down list, you want the corresponding values in cell range C8:C14 be automatically populated in a selected cell. For solving the problem, the methods in this tutorial will do you a favor.
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