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3 Easy Ways to Convert Excel to Word (Step by Step)

Author: Sun Last Modified: 2024-04-03

In some cases, you may want to convert the Excel file to a Word document, but there is not a converter that can help you to directly solve this task. Now let's explore the detailed steps of three effective methods to accomplish this.

Convert Excel to Word by copy and paste

Convert Excel to Word by inserting as an object

Convert Excel to Word by inserting an Excel spreadsheet

Convert Excel to Word by copy and paste


The most direct and easiest way is to copy the desired worksheet contents in Excel, then paste them in the Word document.

Step 1: Open the Excel worksheet you need
Step 2: Select and Copy the Desired Data

Select the data that you want to copy, simply right-click on the selection to select Copy in the popped-up context menu or press Ctrl + C on your keyboard to copy the selection.

Step 3: Paste the Excel data to Word

Open the Word document in which you want to paste the Excel contents, then right-click on the desired location and then choose one paste type under the Paste Options or press Ctrl + V to paste the copied data.


The Excel data will now appear in your Word document.


When you copy content from Excel to Word, you have several "Paste Options" available, each catering to different formatting and data integration needs.

  • Keep Source Formatting (K): This option retains the original formatting of the Excel data, including font, color, cell size, and other formatting features.
  • Use Destination Styles (S): This option applies the formatting styles of the destination document to the copied content. It's useful for maintaining a consistent look throughout your document when bringing in text from another source.
  • Link & Keep Source Formatting (F): This option not only keeps the original formatting of the copied content but also links the pasted data to the original document. Any updates in the source document will be reflected in the Word document. This is particularly useful for content copied from Excel spreadsheets.
  • Link & Use Destination Styles (L): Similar to the previous option, this one links the pasted content to its source document and applies the destination document's formatting styles to it. Updates in the source will update in the Word document, but the pasted content will blend seamlessly with the existing content in terms of style.
  • Picture (U):This option converts the copied content into an image format. It's useful for pasting content as a static visual element, preserving its layout and formatting exactly as it appears.
  • Keep Text Only (T): Strips away all formatting and pastes only the plain text.
  • Quick and easy for small data sets.
  • Maintains basic formatting.

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Convert Excel to Word by inserting as an object

If you want to quickly convert a whole Excel worksheet to a Word document without opening Excel, and link the original data for automatic update, you can insert the Excel worksheet as an object in Word.

Pro notes:
  • Please close the workbook before inserting it as an object in Microsoft Word.
  • By inserting as an object, you only can insert an entire worksheet at once time.
  • It will insert the last active worksheet when Excel workbook is closed as the object.
Step 1: Open Word Document

Open the Word document where you want to insert the Excel file.

Step 2: Apply Object feature

In Word, click on the Insert tab in the ribbon, then select on Object in the Text group.

Step 3: Insert Excel File

In the Object dialog, please

  1. Choose Create from File tab in the dialog box.

  2. Browse and select your Excel file.

  3. Choose either Link to file for a dynamic link (updates in Word when the Excel file is updated) or Display as icon for a static embedded file.

  4. Once you’ve made your choice, click OK.


The Excel file will now appear as an object or an icon in your Word document.

  • Ideal for inserting the entire Excel file.
  • Option to link data for automatic updates.

You can edit or do other operations on the inserted object, right-click on the object and select the option you need from the context menu.

Convert Excel to Word by Inserting an Excel Spreadsheet

Step 1: Open Your Word Document

Open the Word document where you want to insert an Excel spreadsheet.

Step 2: Inserting the Spreadsheet

Go to the Insert tab in Word, click on Table, and choose Excel Spreadsheet from the dropdown menu.

A blank Excel spreadsheet will be embedded into your Word document.

Step 3: Editing the Spreadsheet

Double-click on the embedded Excel spreadsheet, the Excel ribbon will appear and you can now enter data directly into this spreadsheet within Word.

It has all the functionalities of Excel, embedded within your Word document.

After finishing the table edition, click anywhere outside the table to continue editing your Word document.


  • Offers flexibility to edit data directly in Word.
  • Suitable for creating and managing small to medium-sized Excel data sets within a Word document.

The insights shared above outline methods to convert an Excel file to a Word document. I trust this information serves you well. For more game-changing Excel strategies that can elevate your data management, explore further here..

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