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How to copy cells if column contains specific value/text in Excel?

Author: Kelly Last Modified: 2020-04-27

Supposing you have a long list of data, and now you want to find out and copy cells containing specific value or text in Excel, how to quickly get it done? Here we provide you with three methods to copy cells if column contains specific value or text in Excel at ease.


 Copy cells if column contains specific value/text with Filter command

The Filter command can help us filter out cells meeting specific criteria in a column easily, therefore we can copy these specific cells easily in Excel.

1. Select the column you will copy cells if column contains specific value or text, and then click the Data > Filter.

2. Now click the arrow in the left side of first cell of the selected column, and then click the Text Filters > Contains from the drop down list.

3. In the opening Custom AutoFilter dialog box, enter the specific text into the box behind the contains box, and click the OK button.

Now all cells containing the specific text are filtered out at once.

4. Select all filtered out cells in the specific column, and copy them with pressing the Ctrl + C keys at the same time.

5. Select a blank cell and paste these cells with pressing the Ctrl + V at the same time.

Easily select/highlight/copy entire row if column contains same value as values in another list in Excel

Kutools for Excel’s Select Same & Different Cells utility enable Excel users to compare two columns and then select/copy/highlight the entire rows based on the same values or different values easily.


ad select entire rows based on same values

  Copy cells if column contains specific value/text with Find command

This method will guide you to find out all cells containing specific value or text with Find command, and then copy all found cells easily.

1. Select the column you will copy cells if column contains specific value or text.

2. Open the Find and Replace dialog box with pressing the Ctrl + F keys in a meanwhile, then in the Find and Replace dialog enter the specific text into the Find what box, and click the Find All button.

Note: You can also open the Find and Replace dialog box with clicking Home > Find & Select > Find.

Then all cells containing the specific cells in the specific column are found out and listed at the bottom of Find and Replace dialog box.

3. Select all found cells with pressing the Ctrl + A keys, and close the Find and Replace dialog. Now all cells containing the specific text are selected in the specific column.

4. Copy all selected cell with pressing the Ctrl + C keys, and then select a blank cell and paste them with pressing the Ctrl + A keys.


  Copy cells if column contains specific value/text with Kutools for Excel

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1. Select the specified column, and click Kutools > Select > Select Special Cells.

2. In the opening Select Special Cells dialog box,

(1) In the Selection type section, check Cell option;
(2) In the Specific type section, click the first box and select Contains from drop down list, and then type the specified text (in our case type sum) into the following box;
(3) Click the Ok button. Then the second Select Specific Cells comes out to show how many cells are selected. Click the OK button to close it.

3. Now cells containing specific value/text are selected. Press Ctrl + C keys to copy them; select the cell that you will paste the cells to, and press the Ctrl + V keys.

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 Demo: copy cells if column contains specific value/text in Excel


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Comments (3)
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This comment was minimized by the moderator on the site
Hi I need to extract email addresses from a list of over 1000 items of mixed email addresses and names. When I select after 'filter/contains' and paste, the whole column including the items filtered out is duplicated. How do I just select/paste the result of the filter?
This comment was minimized by the moderator on the site
perfect to find and copy out text to another spreadsheet
This comment was minimized by the moderator on the site
how can I do this using a formula?
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