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How to prevent saving if specific cell is blank in Excel?

For example, you designed a form in worksheet and share with your colleagues. You hope your colleagues fill their names into the specific cell to indicate who entered this form, otherwise prevent them from saving the form, how could you do? Here I will introduce a VBA macro to prevent saving a workbook if the specific cell is blank in Excel.



arrow blue right bubblePrevent saving if specific cell is blank in Excel

To prevent from saving current workbook if the specific cell is blank in Excel, you can apply the following VBA macro easily.

Step 1: Open the Microsoft Visual Basic for Applications window with pressing the Alt + F11 keys in a meantime.

Step 2: In the Project Explorer, expand the VBAProject (Your workbook name.xlsm) and Microsoft Excel Objects, and then double click the ThisWorkbook. See screen shot left:

Step 3: In the opening ThisWorkbook window, paste the following VBA macro:

VBA Macro: Prevent saving if specific cell is blank

Private Sub Workbook_BeforeSave(ByVal SaveAsUI As Boolean, Cancel As Boolean)
If Application.Sheets("TEST").Range("A1").Value = "" Then
Cancel = True
MsgBox "Save cancelled"
End If
End Sub
Note: In the VBA code, the "TEST" is the specific worksheet name, and the "A1" is the specific cell, and you can change them as you need.

Now if the specific cell is blank in the current workbook, when you save it, a warning dialog box comes out and tells you "Save cancelled". See the following screen shot:


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  • To post as a guest, your comment is unpublished.
    Wkai · 1 months ago
    Hi i want to ask if it is from A2 to U2. what should i write?
  • To post as a guest, your comment is unpublished.
    Eduardo · 1 years ago
    hi - this was super helpful... Just had one question, how do I save the file without a value in that field? As I try to save, the VBA code will pop the "Save Cancelled" message which is the intended response, however, need to save once without a value to create the form to be reused.

    Thanks!
    • To post as a guest, your comment is unpublished.
      Tang Kelly · 1 years ago
      Hi Eduardo,
      What about typing a space in the specified cell to pretend to a blank cell? Please remind to remove the space in future!