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How to enter the same data/formula in multiple cells at once in Excel?

Author Siluvia Last modified

While using Microsoft Excel, you may need to enter same values such as text, data in multiple cells, or enter same formula into an entire column at once in case of avoiding typing them one by one. In this tutorial, you will learn how to quickly enter same data or formula in cells at once.

Enter same data in multiple cells at once with Ctrl + Enter in Excel
Enter same formula into an entire column with Enter in a table in Excel

Enter same data in multiple cells at once with Ctrl + Enter in Excel

For entering same data in cells, please do as follows.

1. To select multiple cells which you want to enter same data by holding the Ctrl key.

2. After selecting, please press the Space key, and the last selected cell is in the editing mode.

3. Type the dada or text in the cell, and then press Ctrl + Enter keys simultaneously.

Now all selected cells are entering with same content. See screenshot:

press Ctrl + Enter keys to insert same data in cells

Note: If there are contents in the selected cells, it will replace all contents of selected cells with the same data after press the Ctrl + Enter keys.

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Enter same formula into an entire column with enter key in a table in Excel

Supposing you have data in column A and B, and you want to sum these data in column C with the Enter key. Please do as follows.

sample data

1. Select cell C2 and press Ctrl + T keys at the same time.

2. In the popping up Create Table dialog box, select the data range you want to sum, and click the OK button. See screenshot:

Note: If there is data header in your range, check the My table has headers box.

create a table format

3. Select the column B and right click it. Then select Insert > Table Column to the Right in the right-clicking menu.

select Insert > Table Column to the Right in the right-clicking menu

4. You can change the header name of the new column by selecting it and entering a new name in the Formula Bar, and then press the Enter key.

define a range name for the new column

5. Select the first cell of the new column, here I select the cell C2. Enter the formula in this cell, and then press the Enter key.

Enter the formula in the cell

After pressing the Enter key, all cells in this specified column are populated with same formulas at once.

press Enter key to get all results with the same formula

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