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How to send email from Excel with mailto hyperlink function?

In Excel, you can use the mailto hyperlink function to create an email from Excel. The email created by mailto hyperlink includes the recipient’s email address, subject and body. In this article, we will show you how to send email from Excel with mailto hyperlink function.

Send email from Excel with hyperlink function

Send email from Excel with hyperlink function

Easily send email through Outlook based on created mailing list with Kutools for Excel


Easily send email through Outlook based on fields of created mailing list in Excel:

The Send Emails utility of Kutools for Excel helps users sending email through Outlook based on created mailing list in Excel. See screen shot:

  • Create a mailing list with all needed mail fields and select them all.
  • Enable the Send Emails function and fill in your email body.
  • Send via outlook.

Kutools for Excel: with more than 200 handy Excel add-ins, free to try with no limitation in 60 days. Download the free trial Now!


Send email from Excel with hyperlink function


In this section, I will show you how to directly create a mailto hyperlink in Excel. Please do as follows.

1. Firstly, you need to enter the recipient address, email subject and the email body separately into cell B1, B2 and B3. See screenshot.

2. Select a blank cell which you want the mailto hyperlink locates in, such as cell B4.

3. Copy and paste the hyperlink function =HYPERLINK("mailto:" & B1 & "?subject="& B2 & "&body=" & B3, "Linking text") into the Formula Bar of the selected cell, and then press the Enter key.

Note: In the formula, B1, B2 and B3 contain the recipient’s address, email subject and body; and the “Linking text” is the display text of this hyperlink. You can change them as you need.

From now on, when click the mailto hyperlink, an Outlook email will be created automatically with the specified recipient, subject and body. See screenshot:


Send email from Excel with hyperlink function

As the characters of above method is limited, here I introduce anther method for you to create a mailto hyperlink in Excel.

1. Select a cell which you want to create a mailto hyperlink.

2. Click Insert > Hyperlink. See screenshot:

3. In the Insert Hyperlink dialog box, you need to:

1). Click E-mail Address in the Link to pane;

2). Type the recipient’s email address into the E-mail address box;

3). In the Subject box, type in the email subject, after typing the email subject, enter &body=email body;

For example, if the email subject is “subject of the email” and the email body is “body of the email”, please enter subject of the email&body=body of the email into the Subject box.

4). Click the OK button. See screenshot:

Then the mailto hyperlink is created. Click on it, an Outlook email will be created with all specified recipient’s address, subject and body listed out.


Easily send email through Outlook based on created mailing list with Kutools for Excel

This section will recommend the Send Emails utility of Kutools for Excel. With this utility, you can easily send emails with specified mailing list you have created in Excel. Please do as follows.

Kutools for Excel : with more than 300 handy Excel add-ins, free to try with no limitation in 60 days.

1. Firstly, you need to create mailing list you need in Excel. Click Kutools Plus > Create Mailing List. See screenshot:

2. In the Create Mailing List dialog box, please check the fields you need to include in the email in both Columns for Mailing list and Attach files sections. Specify a location to place the created mailing list and then click the Create button. See screenshot:

3. Now a sample mailing list is created. Please fill in the corresponding fields with your needed content as below screenshot shown:

4. Select the whole Mailing list, then click Send Emails button in the ribbon. See screenshot:

5. In the Send Emails dialog box, you can see all fields are filled with the corresponding mailing list content, compose the mail body as you need, check the Send emails via Outlook box, and finally click the Send button to send the email. See screenshot:

6. After that, a Kutools for Excel dialog box pops up to tell you about the sending of the email, please click the OK button and close the Send Emails dialog box.

Now you can go to the Outlook's Send Items folder to check the sent email. See screenshot:

Tip.If you want to have a free trial of this utility, please go to download the software freely first, and then go to apply the operation according above steps.


Easily send email through Outlook based on created mailing list in Excel with Kutools for Excel

Kutools for Excel includes more than 300 handy Excel tools. Free to try with no limitation in 60 days. Download the free trial now!


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  • To post as a guest, your comment is unpublished.
    Rach · 10 months ago
    Hi, for the attachment, can it be any type of documents eg word, pdf? how much is your fee if I only want to send mass emails from excel spreadsheet?
  • To post as a guest, your comment is unpublished.
    Trial version user · 1 years ago
    Hello, as per the auto-emailing component, is it possible to have a fixed Subject and a fixed Body? In other words I want to send emails without typing anything.
    • To post as a guest, your comment is unpublished.
      Chadd · 5 days ago
      I just figured out two work arounds for this trial version user
      method 1) is to choose a cell that's outside your data and enter the fixed text there. A1 is the cell I chose for my example. in the formula you just need $ in front of the cell letter and number so it always will go to that cell no matter where you copy the formula to. (shown below in the fixed subject)
      method 2) type the fixed info right in your formula with quotes example is the fixed body below

      example: =HYPERLINK("mailto:" & B1 & "?subject="& $A$1 & "&body="&"fixed body","AutoEmail")
    • To post as a guest, your comment is unpublished.
      crystal · 1 years ago
      Good Day,
      This function does not take into account right now yet. Thank you for sharing.
  • To post as a guest, your comment is unpublished.
    Gustavo · 1 years ago
    The body I'm using is a formula =concatenate(b5,b6,b7,b8) and it gives my a #value error. Is there a work around to use formulas?
    • To post as a guest, your comment is unpublished.
      Chadd · 5 days ago
      yes I just figured out the work around for this Gustavo. example: =HYPERLINK("mailto:" & B1 & "?subject="& B2 & "&body=" & B5&" "&B6&" "&B7&" "&B8&", "Linking text")

      im having an issue with the linking text to display afterwards, but other than that it works perfectly.
    • To post as a guest, your comment is unpublished.
      crystal · 1 years ago
      Dear Gustavo,
      Sorry can't solve this problem.
  • To post as a guest, your comment is unpublished.
    Mike · 1 years ago
    I love this function!My only issue is that if B4 is formatted as a date, outlook does not see it as such. (example if 10-Dec-17 = 402368")I'd love to find a work around for this! My B4 has conditional formatting, which requires the formatting to stay as is.
    • To post as a guest, your comment is unpublished.
      Mike · 1 years ago
      Correction: Cell B3 - Sorry (Body of email)
  • To post as a guest, your comment is unpublished.
    Mike · 1 years ago
    I love this function! My only issue is that if B4 is formatted as a date, outlook does not see it as such. (example if 10-Dec-17 = 402368")

    I'd love to find a work around for this! My B4 has conditional formatting, which requires the formatting to stay as is.