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How to link checkboxes to multiple cells in Excel?

Link the checkboxes to multiple relative cells may help you to quickly and easily do some calculations when you need to sum, count or average only the checked or unchecked cells. But, have you ever tried to link the checkboxes to multiple cells at once in a worksheet?

Link checkboxes to multiple cells with formula one by one

Link checkboxes to multiple cells at once with VBA code


arrow blue right bubble Link checkboxes to multiple cells with formula one by one

To link the checkbox to a specific cell, in fact, you can apply a simple formula to link them manually.

1. After inserting the checkboxes in your worksheet, to select the checkbox, please press Ctrl key and then click the first checkbox that you want to link to other cell.

2. Then in the formula bar, type the equal sign =, and then click one cell that you want to link the checkbox to, B2 for example, see screenshot:

doc-link-multiple-checkboxes-1

3. And then press Enter key on the keyboard, now, when you check this checkbox, the linked cell will display TRUE, if uncheck it, it will display FALSE, see screenshot:

doc-link-multiple-checkboxes-2

4. Repeated the above steps to link other checkboxes one by one.


arrow blue right bubble Link checkboxes to multiple cells at once with VBA code

If there are hundreds and thousands checkboxes need to be linked to other cells, the first method will not work effectively, to link them to multiple cells at once, you can apply the following VBA code. Please do as this:

1. Go to your worksheet with the list of checkboxes.

2. Hold down the ALT + F11 keys to open the Microsoft Visual Basic for Applications window.

3. Click Insert > Module, and paste the following code in the Module Window.

VBA code: link checkboxes to multiple cells at once

Sub LinkChecks()
'Update by Extendoffice
Dim xCB
Dim xCChar
i = 2
xCChar = "B"
For Each xCB In ActiveSheet.CheckBoxes
If xCB.Value = 1 Then
    Cells(i, xCChar).Value = True
Else
    Cells(i, xCChar).Value = False
End If
xCB.LinkedCell = Cells(i, xCChar).Address
i = i + 1
Next xCB
End Sub

4. And then press F5 key to run this code, all checkboxes in the active worksheet have been linked to the cells, when you check the checkbox, its relative cell will display TRUE, if you clear a check box, the linked cell should show FALSE, see screenshot:

doc-link-multiple-checkboxes-3

Note: In the above code, i = 2, the number 2 is the starting row of your checkbox, and the letter B is the column location where you need link the checkboxes to. You can change them to your need.


Related articles:

How to select all checkboxes using a single checkbox in Excel?

How to quickly insert multiple checkboxes in Excel?

How to quickly delete multiple checkboxes in Excel?


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Comments (16)
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This comment was minimized by the moderator on the site
i have more than 40000 cell which have checkbox. when i use this code, it takes more than 5 second to process, i define different macros for different cells but i have still the problem, what can i do?
This comment was minimized by the moderator on the site
Hi, In your VBA code: link checkboxes to multiple cells at once, the code is set up to link the cell below it. How is the code if I want to link the cell to the left of the first one? Thanks!
This comment was minimized by the moderator on the site
Can I do this and program the boxes to say something other than true and false?
This comment was minimized by the moderator on the site
Hello! Nice post about the VBA... but what if there are 3 columns that has checkboxes that needs to be linked in three other columns as well? Let's say columns B, C, and D has checkboxes and should be linked to columns H, I, and J respectively.
This comment was minimized by the moderator on the site
Hi, Having same problem - Have you found out how to get around this? Thanks, Paul
This comment was minimized by the moderator on the site
Hey,

Try this:

Sub LinkCheckBoxes()
Dim chk As CheckBox
Dim lCol As Long
lCol = 2 'number of columns to the right for link

For Each chk In ActiveSheet.CheckBoxes
With chk
.LinkedCell = _
.TopLeftCell.Offset(0, lCol).Address
End With
Next chk

End Sub



If you have for example, checkboxes in D,E,F change "Icol" to 1, so it links to G,H and I, respectively.
This comment was minimized by the moderator on the site
thank you very much
This comment was minimized by the moderator on the site
Can you help me out with this same problem?
This comment was minimized by the moderator on the site
Hi, I have the same issue but did not work for me, can you help please.Thanks
This comment was minimized by the moderator on the site
Sub LinkCheckBoxes()

Dim chk As CheckBox

Dim lCol As Long

lCol = 1 'number of columns to the right for link



For Each chk In ActiveSheet.CheckBoxes

With chk

.LinkedCell = _

.TopLeftCell.Offset(0, lCol).Address

End With

Next chk



End Sub
This comment was minimized by the moderator on the site
How about if you have some empty rows in ColumnA (as per your example) in between checkboxes? Using the above code it gets the linked cells wrong if there are empty rows because it does not skip them. Interested to see the solution
This comment was minimized by the moderator on the site
Did u find any solution for this? Same problem
This comment was minimized by the moderator on the site
great thread and it works for me.
BUT, I need to save the TRUE/FALSE data to another sheet. What is the VBA to save it to another sheet other than the active one?
This comment was minimized by the moderator on the site
Здравствуйте.
Подскажите. Возможно ли суммирование чисел в ячейках по установке флажка?

https://drive.google.com/file/d/1qmEnngPDdgWTISJETJ44IkxG-MABfqhh/view?usp=sharing[/img][/b][/u][/b

В ячейке F3 скрыто число 2 а в ячейке G3 скрыто число 0,3, можно ли сделать так чтоб при установки галочки в ячейке Q3 вычислялась сумма.
Сумма вычислений только на строку в диапазоне F3-P3
This comment was minimized by the moderator on the site
My problem is: I am creating a to do list with daily habits. I want to be able to make statistics from it using the true and false from checking the box linked to a cell but do not want to individually do it, but when i use the code nothing happens?
This comment was minimized by the moderator on the site
Hello, Gregor,
The VBA code works well in my workbook.
You can upload your file here, so that we can check where the problem is.
Thank you!
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