How to link checkboxes to multiple cells in Excel?

Link the checkboxes to multiple relative cells may help you to quickly and easily do some calculations when you need to sum, count or average only the checked or unchecked cells. But, have you ever tried to link the checkboxes to multiple cells at once in a worksheet?

Link checkboxes to multiple cells with formula one by one

Link checkboxes to multiple cells at once with VBA code

Link checkboxes to multiple cells with formula one by one

To link the checkbox to a specific cell, in fact, you can apply a simple formula to link them manually.

1. After inserting the checkboxes in your worksheet, to select the checkbox, please press Ctrl key and then click the first checkbox that you want to link to other cell.

2. Then in the formula bar, type the equal sign =, and then click one cell that you want to link the checkbox to, B2 for example, see screenshot:

3. And then press Enter key on the keyboard, now, when you check this checkbox, the linked cell will display TRUE, if uncheck it, it will display FALSE, see screenshot:

4. Repeated the above steps to link other checkboxes one by one.

Link checkboxes to multiple cells at once with VBA code

If there are hundreds and thousands checkboxes need to be linked to other cells, the first method will not work effectively, to link them to multiple cells at once, you can apply the following VBA code. Please do as this:

1. Go to your worksheet with the list of checkboxes.

2. Hold down the ALT + F11 keys to open the Microsoft Visual Basic for Applications window.

3. Click Insert > Module, and paste the following code in the Module Window.

VBA code: link checkboxes to multiple cells at once

Sub LinkChecks()
'Update by Extendoffice
Dim xCB
Dim xCChar
i = 2
xCChar = "B"
For Each xCB In ActiveSheet.CheckBoxes
If xCB.Value = 1 Then
    Cells(i, xCChar).Value = True
Else
    Cells(i, xCChar).Value = False
End If
xCB.LinkedCell = Cells(i, xCChar).Address
i = i + 1
Next xCB
End Sub

4. And then press F5 key to run this code, all checkboxes in the active worksheet have been linked to the cells, when you check the checkbox, its relative cell will display TRUE, if you clear a check box, the linked cell should show FALSE, see screenshot:

Note: In the above code, i = 2, the number 2 is the starting row of your checkbox, and the letter B is the column location where you need link the checkboxes to. You can change them to your need.

Related articles:

How to select all checkboxes using a single checkbox in Excel?

How to quickly insert multiple checkboxes in Excel?

How to quickly delete multiple checkboxes in Excel?