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How to quickly insert windows username in cell in Excel?

Author: Sun Last Modified: 2020-05-27

In Excel working, sometimes you may need to insert windows username in cells. You can insert username one by one manually, but here I have some better ways saving your time.

Insert username in cell with VBA

Insert username or other workbook information in cell with Kutools for Excel good idea3


Insert username in cell with VBA

Here I introduce you a VBA code to quickly insert windows username to a range of cells in Excel.

1. Press Alt + F11 keys to enable Microsoft Visual Basic for Applications window, click Insert > Module, then copy and paste below VBA code to the Module window.

VBA: Insert username.

Sub Usernameincell()
    Range("A1:D5").Value = Application.UserName
End Sub

2. Click Run button or F5 key to run the code, then the username is inserted into each cell in range A1: D5. See screenshot:

doc insert username 1

You can change the range A1: D5 in VBA code to meet your need.

But if there are some contents in the specified range, this VBA code will replace the cell contents with username only.

In this case, you can choose to use Kutools for Excel.


Insert username or other information in cell with Kutools for Excel

If you want to insert windows username, or other workbooks’ information, such as workbook name, worksheet name, workbook path and name in a cell or footer or header, you can use Kutools for Excel’s Insert Workbook Information.

Kutools for Excel, with more than 300 handy functions, makes your jobs more easier. 

After free installing Kutools for Excel, please do as below:

Click Kutools Plus > Workbook > Insert Workbook Information. See screenshot:
doc insert username 9

doc insert username 8
A: Select the information you wnat to insert.
B: Select a location to put the inserted information.
C: To insert header or footer, you can choose to place
the information at certer of header/footer, left of header/
footer, or right of header/footer.

Insert workbook path and name at a cell

doc insert workbook information 2

Insert username at center header

doc insert workbook information 3

Insert current date and time at right footer

doc insert workbook information 4

Click here to know more details about Kutools for Excel’s Insert Workbook Information.

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Comments (2)
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This comment was minimized by the moderator on the site
Thanks for an answer to what seems to be an obscure command! This worked wonderfully, however I'd like to run an IF statement that only adds the username if "Yes" is in another cell. Can you help?
This comment was minimized by the moderator on the site
You don't need all this crap, the formula for the username is
=MID(INFO("DIRECTORY"),10,LEN(INFO("DIRECTORY"))-LEN(MID(INFO("DIRECTORY"),FIND("\",INFO("DIRECTORY"),10),1000))-LEN("C:\Users\"))

so =if(CELL="YES",MID(INFO("DIRECTORY"),10,LEN(INFO("DIRECTORY"))-LEN(MID(INFO("DIRECTORY"),FIND("\",INFO("DIRECTORY"),10),1000))-LEN("C:\Users\")),"whatever")
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