Skip to main content

How to count and remove duplicates from a list in Excel?

Author: Sun Last Modified: 2020-06-30

Removing duplicates from a list may be usually used in our Excel work, but in some cases, we need to count the number of duplicates then remove them. Here I will tell you some tricks can satisfy your need.

Remove duplicates then count the times of each value in Excel

Count duplicates then remove them with Kutools for Excel good idea3

In Excel, you can use Advanced Filter feature to remove the duplicates then apply a formula to count the number of each value.

1. Select the list and click Data > Advanced, see screenshot:

doc count remove duolicate 1

2. In the Advanced Filter dialog, do as these:

(1) Check Copy to another location option;
(2) Select the List range and Copy range;
(3) Check Unique records only.
doc count remove duolicate 2

3. Click OK. Now only unique data is list.

doc count remove duolicate 3

4. Then in a blank cell next to the unique list, type this formula =COUNTIF($A$1:$A$14,C1), press Enter key, then drag the auto fill handle down until 0 appears. See screenshot:

doc count remove duolicate 4

If you just want to count how many duplicates exist and then remove them, you can use below method.

If you have Kutools for Excel, you can use Select Duplicate & Unique Cells utility to help you count the duplicates then remove duplicates.

Kutools for Excel, with more than 300 handy functions, makes your jobs more easier. 

After installing Kutools for Excel, please do as below:(Free Download Kutools for Excel Now!)

1. Select the data list, and click Kutools > Select > Select Duplicate & Unique Cells. See screenshot:
doc count remove duplicate 11

2. In the popped out dialog, check Duplicates (Except 1st one) or All duplicates (Including 1st one) as you need. See screenshot:

doc kutools 2

3. Click Ok, a dialog pops out to tell you the number of selected duplicates, and at the meanwhile, the duplicates are selected. See screenshot:

doc count remove duolicate 7

4. Click OK. Then press Delete key to remove the duplicates. See screenshot:

doc count remove duolicate 8

If you want to remove the duplicate rows, you can click Home > Delete > Delete Sheet Rows. See screenshots:

doc count remove duolicate 9
doc count remove duolicate 10

Click here to know more about Select Duplicate & Unique Cells.

Best Office Productivity Tools

🤖 Kutools AI Aide: Revolutionize data analysis based on: Intelligent Execution   |  Generate Code  |  Create Custom Formulas  |  Analyze Data and Generate Charts  |  Invoke Kutools Functions
Popular Features: Find, Highlight or Identify Duplicates   |  Delete Blank Rows   |  Combine Columns or Cells without Losing Data   |   Round without Formula ...
Super Lookup: Multiple Criteria VLookup    Multiple Value VLookup  |   VLookup Across Multiple Sheets   |   Fuzzy Lookup ....
Advanced Drop-down List: Quickly Create Drop Down List   |  Dependent Drop Down List   |  Multi-select Drop Down List ....
Column Manager: Add a Specific Number of Columns  |  Move Columns  |  Toggle Visibility Status of Hidden Columns  |  Compare Ranges & Columns ...
Featured Features: Grid Focus   |  Design View   |   Big Formula Bar    Workbook & Sheet Manager   |  Resource Library (Auto Text)   |  Date Picker   |  Combine Worksheets   |  Encrypt/Decrypt Cells    Send Emails by List   |  Super Filter   |   Special Filter (filter bold/italic/strikethrough...) ...
Top 15 Toolsets12 Text Tools (Add Text, Remove Characters, ...)   |   50+ Chart Types (Gantt Chart, ...)   |   40+ Practical Formulas (Calculate age based on birthday, ...)   |   19 Insertion Tools (Insert QR Code, Insert Picture from Path, ...)   |   12 Conversion Tools (Numbers to Words, Currency Conversion, ...)   |   7 Merge & Split Tools (Advanced Combine Rows, Split Cells, ...)   |   ... and more

Supercharge Your Excel Skills with Kutools for Excel, and Experience Efficiency Like Never Before. Kutools for Excel Offers Over 300 Advanced Features to Boost Productivity and Save Time.  Click Here to Get The Feature You Need The Most...


Office Tab Brings Tabbed interface to Office, and Make Your Work Much Easier

  • Enable tabbed editing and reading in Word, Excel, PowerPoint, Publisher, Access, Visio and Project.
  • Open and create multiple documents in new tabs of the same window, rather than in new windows.
  • Increases your productivity by 50%, and reduces hundreds of mouse clicks for you every day!
Comments (1)
No ratings yet. Be the first to rate!
This comment was minimized by the moderator on the site
how to use counta to count text and removing duplicate in the same time

There are no comments posted here yet
Leave your comments
Posting as Guest
Rate this post:
0   Characters
Suggested Locations