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How to use button to show hide columns in Excel?

This article will show you methods of creating and using button to show and hide columns in Excel.

Use button to show hide columns with Toggle button
Use button to show hide columns with Kutools for Excel


Use button to show hide columns with Toggle button

You can create a Toggle button to show hide columns by clicking it. Please do as follows.

1. Click Developer > Insert > Toggle Button (ActiveX Control). See screenshot:

Note: If you don’t see the Developer tab on the Ribbon, please click show/display developer tab in Excel to know how to enable it.

2. Draw a Toggle button on the worksheet. Right click it, and then select View Code from the right-clicking menu. See screenshot:

3. In the opened Microsoft Visual Basic Applications window, replace all content in the code window with below VBA code.

VBA code: button to show hide columns

Private Sub ToggleButton1_Click()
Dim xAddress As String
xAddress = "F:G"
If ToggleButton1.Value Then
    Application.ActiveSheet.Columns(xAddress).Hidden = True
Else
    Application.ActiveSheet.Columns(xAddress).Hidden = False
End If
End Sub

Note: “F:G” in the code means that columns F:G will be show and hide while running the code. Please change them to your needs.

4. Press Alt + Q keys simultaneously to close the Microsoft Visual Basic Applications window.

5. Turn off the Design Mode with clicking Developer > Design Mode.

Now when you click the toggle button, the specified columns are hidden immediately.

While click it again, the columns are displayed.


Use button to show hide columns with Kutools for Excel

If there already have columns hided in your worksheet, Kutools for Excel’s Toggle to unhide / hide all hidden column(s) utility can help you to quickly show and hide them with just one click.

Before applying Kutools for Excel, please download and install it firstly.

1. Click Kutools > Navigation.

2. Shift to the Column list pane, and then you can click the Toggle to unhide / hide all hidden column(s) button to show/hide columns in current worksheet.

  If you want to have a free trial (30-day) of this utility, please click to download it, and then go to apply the operation according above steps.


Use button to show hide columns with Kutools for Excel

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Comments (13)
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This comment was minimized by the moderator on the site
Hi what is the code to hide rows instead of columns
Thanks
This comment was minimized by the moderator on the site
Hi Andy,
This VBA code can help. Please give it a try. Thank you.
You need to change the row number in the xAddress line to the rows you want to hide.
Private Sub ToggleButton1_Click()
'Updated by Extendoffice 20230915
Dim xAddress As String
xAddress = "5:10"
If ToggleButton1.Value Then
    Application.ActiveSheet.Rows(xAddress).Hidden = True
Else
    Application.ActiveSheet.Rows(xAddress).Hidden = False
End If
End Sub
This comment was minimized by the moderator on the site
Bonjour,

Top cela fonctionne bien !!

Cependant dans mon cas de figure je masque plusieurs groupes de colonnes ( ex : un bouton 1 pour masquer les colonnes D:E et un bouton 2 pour masquer les colonnes I:K). Comment faire pour que je puisse masquer un groupe de colonnes de façon indépendante et que je ne sois pas obligé d'activer le bouton 1 afin de pouvoir activer le bouton 2 ?

Je débute merci d'avance :)
This comment was minimized by the moderator on the site
Great written tutorial, but how do I create this button on a shared Excel sheet?
This comment was minimized by the moderator on the site
Hi Madison Taylor Delgado,
Are your workbooks shared on OneDrive or other applications? I am not able to solve this problem yet. Sorry for that.
This comment was minimized by the moderator on the site
Bom dia!

Eu gostaria de ajuda com um código para Control ActiveX onde eu pudesse selecionar colunas intercaladas.

Obrigado
This comment was minimized by the moderator on the site
I tried the formula on 3 buttons. The problem is they hide and unhide according to the sequenced they are inputted in the code. Is there anyway that I can click any button that will show/hide the columns not in sequence?
This comment was minimized by the moderator on the site
Adding to Ryan's comment, how about hiding a column based on the value of a cell? Basically making the xAdress an IF-function and not a predetermined range of columns.
This comment was minimized by the moderator on the site
Dear Liz,

Thank you for your comment!

VBA code in this tutorial can help you hiding specified columns based on the value of a cell. Please follow the below hyperlink to know more details.
https://www.extendoffice.com/documents/excel/2682-excel-hide-columns-based-on-dropdown-list.html
This comment was minimized by the moderator on the site
Hi there, How would you change it to select a bunch of non-adjacent cells?
This comment was minimized by the moderator on the site
Dear Ryan,

If you need to select a bunch of non-adjacent cells (every selected cell is interval of X cell) as below screenshot shown, please try the Select Interval Rows & Columns utility of Kutools for Excel.

You can also follow this link to know more about this feature. Thank you!
https://www.extendoffice.com/product/kutools-for-excel/excel-select-interval-rows-or-columns.html
This comment was minimized by the moderator on the site
Dear Ryan,

About the bunch of non-adjacent cells you need to select, can you provide a screenshot to show where they locating in your worksheet?
Thank you for your comment.
This comment was minimized by the moderator on the site
This was very helpful, thanks!
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