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How to use button to show hide columns in Excel?

This article will show you methods of creating and using button to show and hide columns in Excel.

Use button to show hide columns with Toggle button

Use button to show hide columns with Kutools for Excel


One click to toggle all hidden columns to be visible or invisible in Excel

With Kutools for Excel's Toggle Hidden Columns Visibility utility, you can easily toggle all hidden columns to be visible or invisible in Excel.

Kutools for Excel includes more than 300 handy Excel tools. Free to try with no limitation in 60 days. Download the free trial now


Use button to show hide columns with Toggle button


You can create a Toggle button to show hide columns by clicking it. Please do as follows.

1. Click Developer > Insert > Toggle Button (ActiveX Control). See screenshot:

Note: If you don’t see the Developer tab on the Ribbon, please click show/display developer tab in Excel to know how to enable it.

2. Draw a Toggle button on the worksheet. Right click it, and then select View Code from the right-clicking menu. See screenshot:

3. In the opened Microsoft Visual Basic Applications window, replace all content in the code window with below VBA code.

VBA code: button to show hide columns

Private Sub ToggleButton1_Click()
Dim xAddress As String
xAddress = "F:G"
If ToggleButton1.Value Then
    Application.ActiveSheet.Columns(xAddress).Hidden = True
Else
    Application.ActiveSheet.Columns(xAddress).Hidden = False
End If
End Sub

Note: “F:G” in the code means that columns F:G will be show and hide while running the code. Please change them to your needs.

4. Press Alt + Q keys simultaneously to close the Microsoft Visual Basic Applications window.

5. Turn off the Design Mode with clicking Developer > Design Mode.

Now when you click the toggle button, the specified columns are hidden immediately.

While click it again, the columns are displayed.


Use button to show hide columns with Kutools for Excel

If there already have columns hided in your worksheet, Kutools for Excel’s Column utility can help you to quickly show and hide them with just one click.

Kutools for Excel : with more than 300 handy Excel add-ins, free to try with no limitation in 60 days.

After installing Kutools for Excel, click Kutools > Columns will show all hidden columns. Click again will hide them again. See screenshot:

Note: The Toggle to unhide / hide all hidden column(s) button in the Column list section of Navigation Pane can also show/hide columns with just one click.

Tip.If you want to have a free trial of this utility, please go to download the software freely first, and then go to apply the operation according above steps.


Use button to show hide columns with Kutools for Excel

Kutools for Excel includes more than 300 handy Excel tools. Free to try with no limitation in 60 days. Download the free trial now!


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