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How to use button to show hide columns in Excel?

Author: Siluvia Last Modified: 2021-01-22

This article will show you methods of creating and using button to show and hide columns in Excel.

Use button to show hide columns with Toggle button
Use button to show hide columns with Kutools for Excel


Use button to show hide columns with Toggle button

You can create a Toggle button to show hide columns by clicking it. Please do as follows.

1. Click Developer > Insert > Toggle Button (ActiveX Control). See screenshot:

Note: If you don’t see the Developer tab on the Ribbon, please click show/display developer tab in Excel to know how to enable it.

2. Draw a Toggle button on the worksheet. Right click it, and then select View Code from the right-clicking menu. See screenshot:

3. In the opened Microsoft Visual Basic Applications window, replace all content in the code window with below VBA code.

VBA code: button to show hide columns

Private Sub ToggleButton1_Click()
Dim xAddress As String
xAddress = "F:G"
If ToggleButton1.Value Then
    Application.ActiveSheet.Columns(xAddress).Hidden = True
Else
    Application.ActiveSheet.Columns(xAddress).Hidden = False
End If
End Sub

Note: “F:G” in the code means that columns F:G will be show and hide while running the code. Please change them to your needs.

4. Press Alt + Q keys simultaneously to close the Microsoft Visual Basic Applications window.

5. Turn off the Design Mode with clicking Developer > Design Mode.

Now when you click the toggle button, the specified columns are hidden immediately.

While click it again, the columns are displayed.


Use button to show hide columns with Kutools for Excel

If there already have columns hided in your worksheet, Kutools for Excel’s Toggle to unhide / hide all hidden column(s) utility can help you to quickly show and hide them with just one click.

Before applying Kutools for Excel, please download and install it firstly.

1. Click Kutools > Navigation.

2. Shift to the Column list pane, and then you can click the Toggle to unhide / hide all hidden column(s) button to show/hide columns in current worksheet.

  If you want to have a free trial (30-day) of this utility, please click to download it, and then go to apply the operation according above steps.


Use button to show hide columns with Kutools for Excel

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Comments (18)
Rated 5 out of 5 · 1 ratings
This comment was minimized by the moderator on the site
YOU SAVE MY LIFE. THANKS A LOT!
This comment was minimized by the moderator on the site
Hello, I hope you are well.
If you can help me... I'd appreciate it. I would like to include an image in the button, would it be possible to place it directly in this code?
Rated 4 out of 5
This comment was minimized by the moderator on the site
Hi Eliza,

You can add a picture to a Toggle Button using its "Picture" property. Here's how to do it:
Right click the button and select Properties, in the Properties dialog box, go to the Categoried tab, look for the "Picture" property, click the ellipsis (...) next to the "Picture" property to open the file dialog and then you can select the picture you want.
This comment was minimized by the moderator on the site
Hi, Crystal
It doesn't work perfectly as I wanted, I had already tried... But I managed to do it another way. Thanks for the help! :)
Your content is very educational and helps many people, keep it up.
Rated 5 out of 5
This comment was minimized by the moderator on the site
Olá, espero que você esteja bem.
Se conseguir me ajudar.. agradeço. Gostaria de incluir uma imagem no botão, seria possível colocar diretamente nesse código?
This comment was minimized by the moderator on the site
Hi what is the code to hide rows instead of columns
Thanks
This comment was minimized by the moderator on the site
Hi Andy,
This VBA code can help. Please give it a try. Thank you.
You need to change the row number in the xAddress line to the rows you want to hide.
Private Sub ToggleButton1_Click()
'Updated by Extendoffice 20230915
Dim xAddress As String
xAddress = "5:10"
If ToggleButton1.Value Then
    Application.ActiveSheet.Rows(xAddress).Hidden = True
Else
    Application.ActiveSheet.Rows(xAddress).Hidden = False
End If
End Sub
This comment was minimized by the moderator on the site
Bonjour,

Top cela fonctionne bien !!

Cependant dans mon cas de figure je masque plusieurs groupes de colonnes ( ex : un bouton 1 pour masquer les colonnes D:E et un bouton 2 pour masquer les colonnes I:K). Comment faire pour que je puisse masquer un groupe de colonnes de façon indépendante et que je ne sois pas obligé d'activer le bouton 1 afin de pouvoir activer le bouton 2 ?

Je débute merci d'avance :)
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