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How to clear cells if they appear blank but are not in Excel?

Supposing some formulas return errors in Excel, and you change the formula and let them return blank if errors happen (how to replace formulas errors with blank). But now you want to clear these cells which show as blank but contain formulas in actual. How? There are three methods provided for you.

Clear cells if appearing blank but not really blank with Paste Special feature

Clear cells if appearing blank but not really blank with Kutools for Excel

Clear cells if appearing blank but not really blank with Filter feature

One click to select all nonblank cells in a specified range in Excel

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The first method is to apply the Paste Special feature to remove all formulas from selecting range.

Step 1: Select the range that you will clear contents for cells appearing blank but not really blank, and copy it with pressing the Ctrl + C keys simultaneously.

Step 2: Right click the first cell of copied range (in our case right click the Cell D2), and select Values under Paste Options in the right-clicking menu.

In Excel 2010/2013, paste values with right clicking and selecting Values:

In Excel 2007, paste values with clicking the Home > Paste > Paste Values:

Now you will see all contents in the cells appearing blank are clearing at once.

Note: This method will remove formulas of all copied cell, including cells not appearing blank.

The second method will introduce Kutools for Excel’s To Actual utility, which will enable you to clear contents of all cells appearing blank but not really blank with only one click.

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Select the range you will clear contents of cells appearing blank, and then click the Kutools > To Actual.

Then you will see all contents are removed from cells that appear blank but not be really blank at once. See below screen shot:

Note: This method will also remove all formulas of all cells in selected range, including cells not appearing blank.

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Sometimes, you may want to clear contents of cells appearing blank but not really blank, but keep formulas of other cells. In this condition, you can try the Filter feature.

Step 1: Select the column where you will clear contents for cells appearing blank but not really blank, and then click the Data > Filter.

Step 2: Click the Arrow  in the column heading, and then uncheck all options except the (Blanks), and click the OK button. See below screen shot:


Now only cells appearing blank are filtered out.

Step 3: Select filtered out cells appearing blank, and then press Delete key to clear all content in these cells.

Step 4: Disable filtering with click the Data > Filter again.

Now you will see all contents in cells appearing blank are removed, but formulas in other cells are reserved.

Note: This method works well for one column where you will clear contents for cells appearing blank but not really blank. If there are many columns, you have to repeat the operation for many times.

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Easily replace formula errors with blank or certain text strings in Excel

Sometimes, formulas may return errors in Excel. In this case, you can apply Kutools for Excel's Error Condition Wizard feature to easily replace the formula errors with blank, with any text strings, or text string in the specified cell as you need. Full Feature Free Trial 60-day!

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