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How to replace filtered data without disabling filter in Excel?

Author: Kelly Last Modified: 2017-03-21

Supposing you want to replace some data in a filtered range in Excel, how will you get it done quickly? Normally, you might disable the filter, and then replace the data one by one. Here I will introduce several methods to replace filtered data without disabling filter in Excel easily.

Replace filtered data to same value without disabling filter in Excel

Replace filtered data with exchanging filtered data with other ranges

Replace filtered data with pasting ignoring filtered rows

Swap Ranges: replace filtered data with ignoring hidden/filtered cells or rows in Excel


For example you find out some spelling mistakes in the filtered data, and now you want to batch correct these mistakes. In this case, you can replace all filtered data to same value without disabling filter as follows:

1. Select cells you will replace in the filter range, and press Alt + ; keys simultaneously to select only visible cells.

2. Type the value that you will replace with, and press the Ctrl + Enter keys at the same time.

Then you will see all selected cells in filtered range are replaced by the typed values at once.


Sometimes, you may want to replace a range of filtered data with other range. And you can get it done easily with Kutools for Excel’s Swap Ranges utility.

Kutools for Excel - Packed with over 300 essential tools for Excel. Enjoy a full-featured 30-day FREE trial with no credit card required! Download now!

1. Click the Kutools > Range > Swap Ranges.

2. In the opening Swap Ranges dialog box, specify the range of filtered data in the Swap Range 1 box, specify the other range you will replace with in the Swap Range 2 box.

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3. Click the Ok button.

Then you will see the range of filtered data and the specified range are exchanged. See screen shot below:


Apart from the Swap Ranges utility, Kutools for Excel’s Paste to Visible Range utility can also help you replace filtered data without disabling filter easily.

Kutools for Excel - Packed with over 300 essential tools for Excel. Enjoy a full-featured 30-day FREE trial with no credit card required! Download now!

1. Select the range that you will replace the filtered data with, and click the Kutools > Range > Paste to Visible Range.

2. In the popping up Paste to Visible Range dialog box, select the range of filtered data you will replace, and click the OK button.

Now you will see the range of filtered data is replaced with selected range at once. See screen shot below:

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