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How to color duplicate values or duplicate rows in Excel?

Supposing you have a list of data with some repeated data in a worksheet, and you want to add a different color to distinguish the duplicate values, how can you quickly color them at once instead of coloring them one by one? Here I introduce the Conditional Formatting feature and another handy tool to help you quickly color the duplicate values in Excel.

Color duplicate values or rows with Conditional Formatting

Color duplicate values or rows with Kutools for Excel good idea3


arrow blue right bubble Color duplicate values or rows with Conditional Formatting

In Excel, you can use the Conditional Formatting feature to color the duplicate values or rows.

Color the duplicate values

1. Select the data range you want to color the duplicate values, then click Home > Conditional Formatting > Highlight Cells Rules > Duplicate Values. See screenshot:

doc color dupliacte 1

2. Then in the popping dialog, you can select the color you need to highlight duplicates from the drop down list of values with. See screenshot:

doc color dupliacte 2

3. Click OK. Now the duplicate values (including first duplicate) are colored.

doc color dupliacte 3

Color duplicate rows in the selected range

If you want to color the duplicate rows based on a column in a range, you can do as these:

1. Select the data range and click Home > Conditional Formatting > New Rule. See screenshot:

doc color dupliacte 4

2. Then in the New Formatting Rule dialog, select Use a formula to determine which cells to format in the Select a Rule Type: section, then type this formula =COUNTIF($D$2:$D$10,$D2)>1 to the text box under Format values where this formula is true. See screenshot:

Tip: In the above formula, D2:D10 is the column range you find duplicates from, and D2 is the first cell of the column range, you can change them as you need.

doc color dupliacte 5

3. Click Format to go to Format Cells dialog, and under Fill tab, select a color you need to distinguish the duplicates. See screenshot:

doc color dupliacte 6

4. Click OK > OK to close dialogs. Now the duplicate rows (including first duplicate row) are colored.

doc color dupliacte 7

With this method, you need to remember the formula if you want to color duplicate rows which is not easy enough. If you want to quickly and correctly color the duplicate values or rows (excluding or including first duplicates), you can go to use next method.


arrow blue right bubble Color duplicate values or rows with Kutools for Excel

If you have installed Kutools for Excel, you can select and color duplicate values or rows with Select Duplicate & Unique Cells utility quickly.

Kutools for Excel, with more than 300 handy functions, makes your jobs more easier. 

After free installing Kutools for Excel, please do as below:

1. Select the list and click Kutools > Select > Select Duplicate & Unique Cells. See screenshot:

doc color dupliacte 8

2. Then in the Select Duplicate & Unique Cells dialog, check Duplicates (Except 1st one) option or All duplicates (Including 1st one) option as you need, and then check Fill backcolor option, and select the color you need from below drop down list. See screenshot:

doc color dupliacte 9

3. Click Ok, and a dialog pops out to remind you how many cells are selected, just click OK to close it. See screenshot:

doc color dupliacte 10

Now the duplicates are selected and colored.

doc color dupliacte 11

Note:

If you want to color the duplicate rows, you just need to select the column data and apply Select Duplicate & Unique Cells, and check the options you need, and remember to check Select entire rows. See screenshots:

doc color dupliacte 12doc color dupliacte 13

Click here to know more about Select Duplicate & Unique Cells.


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Comments (3)
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This comment was minimized by the moderator on the site
No no, see, I want to highlight text that has the same value with each set in its own color, or alternate between colors. So if I have 3 rows that have Nancy, 5 rows that have Melvin and 7 rows that have Frank, I want all the Nancy rows one color, all the Melvin rows another color, and all the Frank rows a third color.

Failing that, show me all the Nancy rows with a color, all the Melvin rows in no color, and all the Frank rows back in the original color.

I don't need to know IF a value is a duplicate, I need to display those duplicates in a visually appealing way
This comment was minimized by the moderator on the site
Hi, here is a vba code may help you,
Sub ColorCompanyDuplicates()
'Updateby Extendoffice
    Dim xRg As Range
    Dim xTxt As String
    Dim xCell As Range
    Dim xChar As String
    Dim xCellPre As Range
    Dim xCIndex As Long
    Dim xCol As Collection
    Dim I As Long
    On Error Resume Next
    If ActiveWindow.RangeSelection.Count > 1 Then
      xTxt = ActiveWindow.RangeSelection.AddressLocal
    Else
      xTxt = ActiveSheet.UsedRange.AddressLocal
    End If
    Set xRg = Application.InputBox("please select the data range:", "Kutools for Excel", xTxt, , , , , 8)
    If xRg Is Nothing Then Exit Sub
    xCIndex = 2
    Set xCol = New Collection
    For Each xCell In xRg
      On Error Resume Next
      xCol.Add xCell, xCell.Text
      If Err.Number = 457 Then
        xCIndex = xCIndex + 1
        Set xCellPre = xCol(xCell.Text)
        If xCellPre.Interior.ColorIndex = xlNone Then xCellPre.Interior.ColorIndex = xCIndex
        xCell.Interior.ColorIndex = xCellPre.Interior.ColorIndex
      ElseIf Err.Number = 9 Then
        MsgBox "Too many duplicate companies!", vbCritical, "Kutools for Excel"
        Exit Sub
      End If
      On Error GoTo 0
    Next
End Sub

For more details about the code and how to use the code, please visit this tutorial: How To Highlight Duplicate Values In Different Colors In Excel?
This comment was minimized by the moderator on the site
Thank you so much Sunny!
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