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How to quickly find and replace in multiple opened Excel files?

In Excel, you can use the Find and Replace feature to find and replace a word across multiple sheets or the whole workbook, but if you want to find and replace a word in multiple opened workbooks, the built-in feature of Excel cannot help you. Here I introduce a handy Excel add-in tool – Kutools for you to quickly solve it.

Quickly find and replace across multiple opened workbooks


AutoText (save charts, formulas, pictures as auto text, then you can insert them in anysheet when you need.)

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Kutools - the best office productivity tool brings 300 advanced features to Excel. Details... Download...

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arrow blue right bubble Quickly find and replace across multiple opened workbooks


If you have installed Kutools for Excel, you can use the Navigation pane to quickly find and replace a word in multiple opened workbooks.

Kutools for Excel, with more than 120 handy Excel functions, enhance your working efficiency and save your working time.

After free installing Kutools for Excel, please do as below:

1. Open the workbooks you want to find and replace a certain word in at once time.

2. Click Kutools > Navigation to enable the Navigation pane, then click Find and Replace button to go to Find and Replace section. See screenshot:

doc find replace multiple workbooks 1

3. Under Replace tab, type the finding text and replacing text into Find what textbox and Replace with textboxes. See screenshot:

doc find replace multiple workbooks 2

4. Then go to select All workbooks from the Within drop down list, and check if all workbooks and sheets are checked under Workbooks list. See screenshot:

doc find replace multiple workbooks 3

Tip: If you can’t find out the Within drop down list and Workbooks list, please click the enpand button to expand the advanced Find and Replace options. See below screenshot:

doc find replace multiple workbooks 4

5. Click Replace All. Then the texts in all opened workbooks are replaced.

Note: In default, the shortcuts for enabling the Kutools' Find and Replace dialog is Win + W, but if you are familiar with the shortcut Ctrl + F, you can go to setting to check Pressing Ctrl + F to apply Find and Replace of Kutools option , and then when you press Ctrl + F, this Find and Replace dialog pops out.

doc setting

With Kutools for Excel’s Navigation pane, you can toggle between two worksheets, list all sheets, columns and names, add the pictures or formulas you usually use into the favorites and so on. For more details about Navigation pane, please click here.

Click here to free download Kutools for Excel


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Excel Productivity Tools

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Office Tab - brings tabbed interface to Office, make your work much easier.

  • Enable tabbed editing and reading in Word, Excel, PowerPoint, Publisher, Access, Visio and Project.
  • Open and create multiple documents in new tabs of the same window, rather than in new windows.
  • Increases your productivity by 50%, and reduces hundreds of mouse clicks for you every day!
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