Skip to main content

How to prevent cell content overflow in Excel?

Author: Kelly Last Modified: 2023-09-08

When you type a long text string in a cell, the cell context will overflow to next cell. If you enable wrapping text for this cell, the row height will be changed automatically with the typing text. However, sometimes you may need to prevent cell content from overflowing to other cells without affecting row height. Below solutions will help you get it done.

doc prevent cell content overflow 1
doc prevent cell content overflow 2

Prevent cell contents from overflowing with Format Cell feature

This method will guide you to format cells to prevent cell contents from overflowing in Excel. Please do as follows:

1. Select the column/list that you will prevent cell contents from overflowing, right click and select the Format Cells from the right-clicking menu.

2. In the opening Format Cells dialog box, go to Alignment tab, and select Fill from the Horizontal drop down list. See screenshot:
doc prevent cell content overflow 9

3. Click the OK button. Then you will see all cell contents in selected column/list are not overflowing to next cells as above screenshot shown.

Notes:
(1) This method is effective when all the selected cells overflow with text; this ensures proper text cropping. However, if a cell has shorter text, the Fill function will repeat the content until the cell is full.
(2) You can also shrink selected cell contents to fit cells with checking the Shrink to fit option on the Alignment tab in Format Cells dialog box. See screenshot:
doc prevent cell content overflow 10


Prevent cell contents from overflowing with Kutools for Excel

As you know, long cell content won’t overflow if next cell is not blank. This method will introduce to add space to all blank cells to prevent cell contents from overflowing easily.

Kutools for Excel - Supercharge Excel with over 300 essential tools. Enjoy a full-featured 30-day FREE trial with no credit card required! Get It Now

1. Select the range that you will prevent cell contents from overflowing, and click Kutools > Insert > Fill Blank Cells.

2. In the opening Fill Blank Cells dialog box, check the Fixed value option, type a space into the Filled value box. See screenshot:

3. Click the Ok button.

Then you will see all cell contents are not overflowing in selected range. See screenshot:

Kutools for Excel's Fill Blank Cells utility can help Excel users quickly fill all blank cells in the specified range with values above, below, left, right, or with a fixed value, etc.

Kutools for Excel - Supercharge Excel with over 300 essential tools. Enjoy a full-featured 30-day FREE trial with no credit card required! Get It Now


Demo: Prevent cell contents from overflowing


Kutools for Excel: Over 300 handy tools at your fingertips! Start your 30-day free trial with no feature limitations today. Download Now!

Best Office Productivity Tools

🤖 Kutools AI Aide: Revolutionize data analysis based on: Intelligent Execution   |  Generate Code  |  Create Custom Formulas  |  Analyze Data and Generate Charts  |  Invoke Kutools Functions
Popular Features: Find, Highlight or Identify Duplicates   |  Delete Blank Rows   |  Combine Columns or Cells without Losing Data   |   Round without Formula ...
Super Lookup: Multiple Criteria VLookup    Multiple Value VLookup  |   VLookup Across Multiple Sheets   |   Fuzzy Lookup ....
Advanced Drop-down List: Quickly Create Drop Down List   |  Dependent Drop Down List   |  Multi-select Drop Down List ....
Column Manager: Add a Specific Number of Columns  |  Move Columns  |  Toggle Visibility Status of Hidden Columns  |  Compare Ranges & Columns ...
Featured Features: Grid Focus   |  Design View   |   Big Formula Bar    Workbook & Sheet Manager   |  Resource Library (Auto Text)   |  Date Picker   |  Combine Worksheets   |  Encrypt/Decrypt Cells    Send Emails by List   |  Super Filter   |   Special Filter (filter bold/italic/strikethrough...) ...
Top 15 Toolsets12 Text Tools (Add Text, Remove Characters, ...)   |   50+ Chart Types (Gantt Chart, ...)   |   40+ Practical Formulas (Calculate age based on birthday, ...)   |   19 Insertion Tools (Insert QR Code, Insert Picture from Path, ...)   |   12 Conversion Tools (Numbers to Words, Currency Conversion, ...)   |   7 Merge & Split Tools (Advanced Combine Rows, Split Cells, ...)   |   ... and more

Supercharge Your Excel Skills with Kutools for Excel, and Experience Efficiency Like Never Before. Kutools for Excel Offers Over 300 Advanced Features to Boost Productivity and Save Time.  Click Here to Get The Feature You Need The Most...

Description


Office Tab Brings Tabbed interface to Office, and Make Your Work Much Easier

  • Enable tabbed editing and reading in Word, Excel, PowerPoint, Publisher, Access, Visio and Project.
  • Open and create multiple documents in new tabs of the same window, rather than in new windows.
  • Increases your productivity by 50%, and reduces hundreds of mouse clicks for you every day!
Comments (5)
No ratings yet. Be the first to rate!
This comment was minimized by the moderator on the site
Your fill method only works if you have long strings. If you have columns with individual words, such as "abc def" that are NOT overflowing, filling will fill the cell with more of these words, e.g. "abc def abc def". This is absolutely NOT what you want. If you have a long list, your method doesn't work, because most people will not know what the table looks like 5000 lines below.
This comment was minimized by the moderator on the site
Hi, Peter. Yes, you are absolutely right. Thank you for bringing this to our attention. I will make the necessary modifications to the Format Cell feature method to address this issue. 👍
This comment was minimized by the moderator on the site
oie mto obg meu amigo
This comment was minimized by the moderator on the site
Great. Worked; thank you!
This comment was minimized by the moderator on the site
Thank you :* :*
There are no comments posted here yet
Leave your comments
Posting as Guest
×
Rate this post:
0   Characters
Suggested Locations